Here are 32 cannabis jobs mentioning "executive assistant ceo" in May 2024, at companies like Puffco, Albert Einstones LLC, SweeterHR, and Mist Health, including positions such as Executive Assistant to CEO, Executive Assistant to the CEO, Executive Assistant for CEO in Cannabis Industry, and Executive/Personal Assistant to CEO.
More than 30+ days
Executive Assistant to CEO/Entrepreneur - $125-$150k
Trademark hire, LLC
Trademark Hire, LLC has exclusively partnered with a CEO/Entrepreneur in Chicago, IL to place a business-minded, highly motivated, organized, and detail-oriented Executive Assistant to directly support and be his gatekeeper/right hand/sounding board. The CEO has multiple businesses within the gaming/hospitality industry, Cannabis industry, real estate development and more to come. The EA will be responsible for coordinating the day-to-day business actions of the CEO. This role includes up to roughly 25% of business travel with the CEO.
Theideal candidate is a self-starter, with an ability to adapt to a fast-paced, entrepreneurial environment where flexibility, reliability and resourcefulness are key competencies needed for success. A positive attitude, “figure it out" mentality, good worth ethic, ability to seamlessly multi-task, manage priorities, and work well independently is essential in this role. If you’re an experienced EA that takes pride in providing great value and support in making your executive’s life easier, we’d welcome reviewing your resume for consideration!
Hours: 8:30/9am start - flex based on CEO's day. 24/7 on-call mindset needed - The role involves being flexible and accessible to receive communications/requests & projects after hours and weekends as they arise, responding to urgent needs immediately, and prioritizing others accordingly.
Location: Chicago, IL - On-site: The corporate office is in the Norridge/Portage Park area, and the satellite office is in the West Loop. This will be a hybrid role in the sense that you’ll be ideally working from whatever location the CEO is based each day. There’s potential for some remote work on occasion, as well as when the CEO is away on personal travel.
About YOU:
You’re personable, have a servant’s heart, experience providing executive level administrative support, thrive in a support role and get things done!
You have an exceptional track record of coordinating business/personal schedules, time management and personal relationships
You have strong calendar and travel management experience
You’re energetic, exude positive energy, highly organized, flexible and hardworking
You have excellent time management and task prioritization skills, experience managing multiple priorities, with impeccable attention to detail and follow through
You’re assertive but diplomatic, and have the ability to read non-verbal/social cues and communicate with a mix of different personalities
You’re sophisticated, business-minded, articulate, with a professional demeanor
You’re well-spoken and have excellent verbal/written communication and people skills
You’re diligent, have a strong work ethic and business acumen
You’re a self-starter, proactive, productive, able to multi-task, work well independently and have a “figure it out” mentality
You’re forward thinking, anticipate needs, and try to always remain 2 steps ahead of your executive
You’re very resourceful, show initiative, have great problem solving skills and are solution-oriented
You have a the ability to utilize tact, discretion and sound judgement at all times, especially when exposed to confidential or sensitive material/matters
You have the ability to recognize and prioritize projects with exceptional sense of urgency
You display a high level of personal accountability and responsibility
You have the ability to pivot as needed and are highly flexible/adaptable, as project time frames may change
You have a good history of job stability, strong references and are looking for a long-term position
Key Responsibilities Include (but not limited to):
Manage the CEO’s daily personal & professional calendar
Coordinate in-house & virtual meetings with clients, other executives, and staff; provide notes & supporting materials to all relevant parties prior
Communicate with the CEO’s Personal Assistant and delegate personal tasks
Manage the CEO’s travel calendar, create/coordinate detailed travel itineraries with the airlines & travel agents, and make all necessary travel arrangements (i.e. hotel, vehicle rental & dining reservations etc.)
Transcribe diction and compose correspondence, presentations and reports, some of which contain sensitive/confidential data
Ensure communications from the CEO are timely, clear and responsive to ensure projects move forward
Prepare and submit the CEO’s expense reports monthly
Coordinate corporate lunches & events
Prioritize needs, handle matters expeditiously and proactively, and follow through on projects/assignments to successful completion, some of which can be deadline sensitive
Address general inquiries from other executives, general staff, and clients
Attend business meetings, take meeting minutes, and assign action items and follow up items
Collaborate with the executive team and department heads as needed
Project a positive and professional image, supporting the CEO and his businesses
Provide a bridge for smooth communication between the CEO, his direct reports and outside parties, acting as a “gatekeeper” by providing a “gateway” role for those who need to speak/meet with the CEO
Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements
Work closely with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately
Monitor the CEO’s email inbox, tending to urgent matters and removing unnecessary emails
Attend networking events as needed
Assist with personal tasks as needed
Experience/Education:
Bachelor’s degree in hospitality, communications, management or a relative field preferred; Equivalent experience without a degree also considered
Minimum 5+ years directly supporting an executive (preferably C-Suite) with experience directly supporting a CEO strongly desired
Tech Savvy / Proficient in Microsoft Office Suite
Experience with Mac computers
Compensation/Benefits:
Base Salary: $125-150k (DOE) + annual discretionary bonus
Medical/Dental/Vision
PTO (15 days) + 5 sick days
Paid Holidays (9-10/year)
401k w/ employer match
LT/ST Disability
Life & AD&D Insurance
Maternity/Paternity Leave
Laptop provided + Monthly cell phone stipend
Additional perks: in-office gym w with 24/7 access, catered lunch a couple times/week, fully stocked bar and pantry of snacks, company events around Chicago, and more.
*Successful completion of reference, background checks and drug screen required prior to employment*
Note: Candidates of interest will be contacted via email with some initial questions. For those not contacted, we’ll keep your resume on file for future opportunities that present themselves to be a better potential fit. We do not advertise/post all open positions.
Trademark Hire, LLC is a boutique recruiting agency that specializes in direct hire placement of top talent in administrative and private household roles nationwide. Please visit our website to learn more about us - www.trademarkhire.com. Trademark Hire, LLC & our Clients are proud equal opportunity employers. We don’t discriminate with regards to recruitment of candidates or employment on the basis of race, color, religion, sexual orientation, age, national origin, marital status, disability, veteran status or other protected characteristics.
Job Type: Full-time
Pay: $125,000.00 - $150,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Parental leave
- Vision insurance
Schedule:
- Monday to Friday
- On call
- Weekend availability
Supplemental pay types:
- Bonus pay
Ability to commute/relocate:
- Chicago, IL 60642: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- Are you willing to undergo a background check & drug screen, in accordance with the local law/regulations?
- Are you proficient in Microsoft Office Suite?
Experience:
- Administrative: 5 years (Required)
Willingness to travel:
- 25% (Required)
Work Location: One location
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Executive Assistant to CEO: Cannabis Hardware company
uKERA Lab Inc.
uKERA is an industry leader in vaporizer technology. We are a fun fast pace company. We are looking for a team player that can assist the CEO on growing the company by maintaining his VIP clients. This will be a great opportunity for you to learn and grow with the company.
*
Assisting the CEO answering incoming calls and emails from customers about product pricing and availability
- Scheduling appointments with prospective clients, and following up afterwards with status updates and next steps
- Coordinating travel arrangements such as booking flights, making hotel reservations, and arranging car service
- Providing administrative support to CEO by managing calendars, arranging meetings, and scheduling travel arrangements
- Performing administrative tasks such as filing documents, maintaining a database of contacts, and ordering office supplies
- Reviewing product materials such as brochures and catalogs to ensure accuracy and consistency across all marketing materials
- Maintaining relationships with existing clients by providing customer service and answering questions about products and services
- Coordinating events such as conferences or trade shows, scheduling speakers and exhibitors, and arranging for catering services
Job Type: Full-time
Pay: $16.00 - $18.00 per hour
Benefits:
- Health insurance
- Paid time off
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus pay
Ability to commute/relocate:
- Costa Mesa, CA: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Microsoft Excel: 1 year (Preferred)
- Microsoft Powerpoint: 1 year (Preferred)
Work Location: One location
Apply for this job with uKERA Lab Inc.
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Job description
About Us
Alchemy 29 is a vertically integrated company made up of leading industry experts with solid track records of success within the Cannabis industry. Our core values lie in creating a culture of empowerment by giving team members the tools and training to excel in their chosen path. We work hard to support our staff by creating good jobs with competitive wages and continually look for ways to affect positive change among our team members.
Giving back to the communities in which we operate is important to us and rewrites old narratives by showing the positive impact of cannabis in creating jobs, changing lives, and helping our local communities.
Alchemy 29 comprises three multi-acre farms and a processing facility in Lake County, CA. Our teams employ sustainable cultivation practices, including good agricultural practices (GAP), in all our farming operations. We offer a full suite of cost-conscious manufacturing and processing options, white-labeling services, and our full line of branded products from our pharmaceutical-grade laboratory and post-processing facilities. Our adherence to compliance goes above and beyond California’s current regulations and seeks to emulate the same standards mandated by other highly regulated industries. At Alchemy 29, we strive to foster positive relationships with the community and an unparalleled work experience for our employees.
Job Description
We are seeking an experienced, self-directed, trustworthy, and task-oriented Executive Assistant. The Executive Assistant will report directly to the CEO and be responsible for performing various administrative duties.
The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks within a fast-paced start-up environment.
This is an excellent opportunity to join a growing company with competitive compensation.
The Executive Assistant’s responsibilities include, but are not limited to, managing calendars, serving as the primary point of contact, making travel and other arrangements, and preparing various reports and comparative analyses for the CEO.
Primary Responsibilities
- Work directly with the CEO to support all aspects of her daily work routine.
- Maintain the CEO’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
- Occasional travel may be required.
- Manage the CEO’s home office operations including oversight of home warranty items, repairs, grounds keeping staff, arrangements for pet sitting, pet wellness and exercise, and occasional provision of on-site pet sitting.
- Serve as a liaison between the CEO, Alchemy 29 staff and the public. This includes receiving and screening the CEO’s phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
- Coordinate work with other Alchemy 29 staff as needed; play a key role in the coordination of staff efforts both within and outside the department.
- Assist the CEO in the development of presentations and white papers for internal and external audiences.
- Determine priority of matters of attention for the CEO; redirect matters to staff to handle, or handle matters personally, as appropriate.
- Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
- Routinely perform a wide variety of support duties.
- Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages.
- Sort and triage mail; maintain e-mail and other address directories.
- Compose and prepare letters relating to routine correspondence for the CEO’s signature.
- Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
- Transcribe source material, prepare documents, reports, tables, and charts; distribute as appropriate.
- Prepare, reconcile, and submit expense reports.
- Maintain paper and electronic filing systems in each of the CEO’s offices.
- Maintain confidential and sensitive information.
- Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
- Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
- Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
Qualifications/Experience
- 65 WPM, verified
- Work experience as an Executive Assistant, Personal Assistant, or similar role.
- Fluent in MS Office (Excel, Word, and PowerPoint)
- Draft and circulate well-spoken and grammatically correct emails
- Communicate verbally in a well-spoken manner
- Exceptional organizational and time management skills
- Inherent attention to detail
- Familiarity with IT functions, including connecting and troubleshooting devices such as printers, e-calendars, modems, etc.
- Ability to complete tasks on time without guidance
- Ability to assess and react with appropriate levels of urgency to situations that require a quick response
- Possess a high level of integrity and discretion in handling personal and confidential information
- Age 21 or older per industry requirements
- Must be able to pass a Lake County Sheriff’s Department Live scan prior to employment per local requirements
Alchemy 29 is an equal opportunity employer
Job Type: Full-time
Pay: $65,000.00 - $80,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Weekend availability
Supplemental pay types:
- Bonus pay
COVID-19 considerations:
Vaccinations are recommended, but not required. PPE, rapid tests, and temperature scanners are provided. The company follows all CDC guidelines.
Ability to commute/relocate:
- Lower Lake, CA 95457: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- Please describe your prior experience caring for dogs including any dog sitting you have done.
Experience:
- high level Executive Assistant: 1 year (Required)
Work Location: One location
Apply for this job with Alchemy 29
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As an Executive Assistant for our company, you will:
- Manage all executive communications, including email, phone calls, and face-to-face interactions.
- Schedule meetings for CEO
- Keep all physical and electronic documents organized and filed to ensure prompt retrieval when needed.
- Make sure that all executives receive copies of relevant documents throughout the day.
- Maintain a high level of discretion and confidentiality, coordinate corporate events, and prepare travel accommodations as needed.
- Prepare various production reports utilizing Zoho and other programs.
- Enter data into KPI Dashboard daily for Injection-Massage, Processing, Cook, and RTE and Maintenance.
- Print and Distribute KPI’s trends Daily, Weekly and Monthly.
- Complete Waste Tracking Report.
- Complete Monthly audits as assigned.
- Complete other projects as assigned.
Candidates must have:
- A high school diploma or GED equivalent, higher education degree preferred.
- Proficient in Google Office and general computer operations.
- Strong organizational skills and a high attention to detail.
- Excellent written and verbal communication skills.
- The ability to multitask and problem-solve in a fast-paced work environment.
- The ability to lift up to 25lbs.
Job Type: Full-time
Pay: $18.00 - $23.00 per hour
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Franklin, KY 42134: Reliably commute or planning to relocate before starting work (Required)
Education:
- Bachelor's (Preferred)
Work Location: One location
Apply for this job with Cannabis Retail Product Company
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At Canna Provisions, our mission is to make life’s journey better by providing premium cannabis products to all types of customers from first-time shoppers to experienced consumers. Our team is comprised of cannabis industry experts and pioneers who want to provide friendly outposts for residents and visitors in Lee and Holyoke, Massachusetts. We believe that cannabis, when used appropriately, is a friend of humanity, and want to make it accessible for adults from all walks of life.
We're proud of our commitment to diversity, equity, and inclusion and are looking for like-minded individuals to join us.
We’re seeking a Personal/Executive Assistant to support our CEO and COO.
Could you be the right fit for our team?
We’re looking for someone who:
* Brings positivity and a can-do spirit to the office each day
* Wants a job where every day is different
* Multi-tasks like a boss
* Isn’t afraid of change and new challenges
* Works effectively with a team of varying personalities
* Proactively anticipates the needs of our executives
Essential job functions include:
* Coordinating and scheduling meetings and other events
* Managing busy executives' schedules
* Ensuring our CEO and COO are prepared for whatever each day brings
* Solving problems before they become a problem
* Traveling to other Canna Provisions or customer/vendor locations to retrieve or deliver items
Qualified candidates will possess an associate’s degree, or equivalent, and 2-4 years’ relevant experience. This position is located in Lee, but travel to other sites in western Massachusetts may be required.
We offer a competitive salary, health, dental, vision, and life insurance, 401(k) with match, paid holidays and vacation time, and the opportunity to learn and advance your career as part of our rapidly growing team.
If you’re ready for your next opportunity, apply today!
Canna Provisions, Inc. is an equal opportunity employer. Reasonable accommodations will be made for any qualified applicant or employee with a disability. Preference will be given to applicants who are residents of Holyoke, Pittsfield, or Springfield, MA, to individuals who are Cannabis Control Commission-designated Social Equity Program participants, who have past drug convictions, who have parents or spouses who have drug convictions, minorities, women, veterans, persons with disabilities, and/or persons who are LGBTQ+.
Job Type: Full-time
Pay: From $55,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
- Weekend availability
Work Location: One location
Apply for this job with CANNA PROVISIONS
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Position Title: Executive Assistant
FLSA Status: Non-Exempt, Full-Time (nights and weekends may be required)
Salary: 48,000 - $52,000 (depending on experience)
Reports To: President & CEO
Summary of Position:
We are seeking to hire an in-person Executive Assistant to support a busy CEO who operates businesses in wholesaling, agriculture, and entertainment. Offices for this position are located within the Downtown Tacoma area; this is NOT a remote work position. In this position you will be managing both business and personal affairs for the CEO; providing efficient and responsive administrative, organizational & logistical service ensuring that his time is managed properly. A successful candidate would be hard-working, detail-oriented, creative, independent problem solver, fast-paced thinker, intuitive, well organized, decisive, adaptable, articulate, clear communicator, and note taker. In this role you would act as the liaison between the CEO and our clients and industry partners. You would be ultimately responsible for making sure that the CEO's time is maximize by effectively managing their complex calendars and channels of correspondence. A high level of trust and responsibility is crucial in this position.
Responsibilities of Position:
- Act as the point of contact among internal principals, employees, clients, and other external partners
- Managing the CEO’s personal and business calendars including all appointments, meetings, work schedule, and conferences.
- Timely monitoring, managing, and responding to the CEO’s email. This includes creating any preliminary drafting for all correspondences on the CEO’s behalf.
- Coordinating all company meetings and business calls on behalf of CEO, verifying attendees, and taking and distributing meeting notes.
- Representing the CEO and attending meetings in their absence.
- Coordinate information from the company’s senior staff concisely to prepare quick updates and authorization needs for the CEO.
- Performing administrative support duties, including but not limited to drafting and typing correspondence, making copies, answering phone calls liaising with clients and partners competently and professionally and directing inquiries to the proper party when needed.
- Performing clerical duties, maintaining files, organizing, and ordering supplies.
- Arranging domestic and international flights, transportation, and accommodations for CEO both business and personal.
- Traveling within the state as well as some out of state travel with per diem.
- Run errands as requested including being willing and comfortable running personal errands as needed.
- Maintain and track CEO expenses & report them to Accounting Department
- Performing other duties as assigned.
Requirements & Skills:
- High School Diploma or GED required
- Degree or Certification in Office Administration, Management desired, but not required.
- 2+ Years proven work experience in an executive assistant capacity
- Proficiency in Microsoft Office applications
- Experience and familiarity with Sales Force Software is preferred
- General interest and knowledge in cannabis industry is preferred
- A high level of responsiveness, professionalism, confidentiality, coordinating, and organizational skills
- Excellent communication, customer service skills, multi-tasking abilities, and phone etiquette
- Detail oriented, proactive, efficient, and service focused with excellent follow up skills.
- Must have valid driver’s license, reliable vehicle, insurance, and good driving history
- Willing to work some nights, evenings and on call.
Work Environment:
The environmental conditions described are representative but not all-inclusive of those that must be met by an employee to successfully perform the functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
Tacoma, WA based workplace in combination with a remote virtual workspace. Frequent independent travel, travel may be upwards of 50% of daily schedule. Physical demands: While performing duties of job, employee is occasionally required to stand; walk; sit; reach with hands and arms; talk and hear. Employee must occasionally lift and/or move up to 40 lbs. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Phone & Virtually Time: Approximately 25% of work will be spent on the phone with prospects or in virtual meetings.
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, physical demands and required skills. 5th House Farms may at its discretion add to or change the duties of the position at any time. Employment with our company is “at will,” meaning that either the employee or our company may terminate the employment relationship at any time and with or without cause.
Equal Employment Opportunity
We are committed to the principle of equal employment opportunity for all qualified individuals. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.
Americans with Disabilities Act Applicants as well as employees who are or become disabled must be able to perform the essential duties & responsibilities either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.
Job Type: Full-time
Pay: $48,000.00 - $52,000.00 per year
Benefits:
- Flexible schedule
- Paid time off
Schedule:
- 8 hour shift
Supplemental Pay:
- Bonus pay
Experience:
- Microsoft Excel: 2 years (Required)
- Microsoft Powerpoint: 1 year (Preferred)
- Personal assistant: 2 years (Required)
License/Certification:
- Driver's License (Required)
Shift availability:
- Day Shift (Preferred)
Willingness to travel:
- 50% (Preferred)
Work Location: One location
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About Albert Einstone's
Albert Einstone’s is a vertically integrated Cannabis Company based in downtown LA. We deliver an unparalleled and uniquely reliable experience, as we build our products with scientific precision. At the Albert Einstone’s Lab, no element is too small to examine and our product scientists go to great lengths to ensure that every product provides you with the same incredible experience every single time.
Equipped with a state-of-the-art organic, indoor cultivation facility, manufacturing lab and expansive distribution network, AE establishes a new standard in the cannabis space. AE’s two initial product lines, El Blunto and Stoneade, have been broadly celebrated and are available throughout California.
About the Opportunity
AE is looking for an Executive and Personal Assistant to support our CEO. You will serve as a critical right-hand, help with scheduling and overall organization, control communication, execute special project and be asked to creatively problem-solve. This role is ideal for someone early in their career who is intelligent, hungry to learn, a hard worked, humble, and wants to build out their startup / business tool kit. If you show promise and dedication, this position will provide a positive mentorship from someone willing to invest in developing your skills.
This position will provide excellent exposure to all the workings of a successful cannabis startup led by tech and cannabis industry veterans. It is the perfect role for someone who is resourceful, discreet, and can function independently. You will often have to tackle multiple tasks at once, so strong organizational skills and an attention to detail are musts.
Responsibilities:
- Manage and prioritize the CEO’s communications
- Support the CEO and other executives on special projects and initiatives
- Alert the CEO to deadlines, time sensitive documents, and high priority items
- Arrange travel arrangements and reservations
- Correspond with key investors and partners on behalf of the CEO
- Build relationships with people and teams across the company to resolve issues and complete action items
- Administrative duties: Create and maintain excel sheets, google sheets, inventory, sales number etc.
Requirements:
- Proficient in Quickbooks
- Excellent communication and people skills
- Proficient in Excel/Google suites
- Ability to juggle many projects at once, working flexibly in terms of responsibilities
- Quick learner
- Passion for startups / fashion / tech / cannabis
- Interest in building out their business toolkit
- 0-3 years Experience
Applicants must be 21 years of age or older.
Job Type: Full-time
Pay: From $19.00 per hour
Schedule:
- 8 hour shift
Education:
- Bachelor's (Preferred)
Experience:
- Microsoft Excel: 1 year (Required)
- Administrative Experience: 1 year (Required)
- Quickbooks: 1 year (Preferred)
Work Location: One location
Apply for this job with Albert Einstones LLC
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Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.
About Albert Einstone's
Albert Einstone’s is a vertically integrated Cannabis Company based in downtown LA. We deliver an unparalleled and uniquely reliable experience, as we build our products with scientific precision. At the Albert Einstone’s Lab, no element is too small to examine and our product scientists go to great lengths to ensure that every product provides you with the same incredible experience every single time.
Equipped with a state-of-the-art organic, indoor cultivation facility, manufacturing lab and expansive distribution network, AE establishes a new standard in the cannabis space. AE’s two initial product lines, El Blunto and Stoneade, have been broadly celebrated and are available throughout California.
About the Opportunity
AE is looking for an Executive and Personal Assistant to support our CEO. You will serve as a critical right-hand, help with scheduling and overall organization, control communication, execute special project and be asked to creatively problem-solve. This role is ideal for someone early in their career who is intelligent, hungry to learn, a hard worked, humble, and wants to build out their startup / business tool kit. If you show promise and dedication, this position will provide a positive mentorship from someone willing to invest in developing your skills.
This position will provide excellent exposure to all the workings of a successful cannabis startup led by tech and cannabis industry veterans. It is the perfect role for someone who is resourceful, discreet, and can function independently. You will often have to tackle multiple tasks at once, so strong organizational skills and an attention to detail are musts.
Responsibilities:
- Manage and prioritize the CEO’s communications
- Support the CEO and other executives on special projects and initiatives
- Alert the CEO to deadlines, time sensitive documents, and high priority items
- Arrange travel arrangements and reservations
- Correspond with key investors and partners on behalf of the CEO
- Build relationships with people and teams across the company to resolve issues and complete action items
- Administrative duties: Create and maintain excel sheets, google sheets, inventory, sales number etc.
Requirements:
- Proficient in Quickbooks
- Excellent communication and people skills
- Proficient in Excel/Google suites
- Ability to juggle many projects at once, working flexibly in terms of responsibilities
- Quick learner
- Passion for startups / fashion / tech / cannabis
- Interest in building out their business toolkit
- 0-3 years Experience
Applicants must be 21 years of age or older.
Job Type: Full-time
Pay: $15.00 per hour
Schedule:
- 8 hour shift
Education:
- Bachelor's (Preferred)
Experience:
- Microsoft Excel: 1 year (Required)
- Administrative Experience: 1 year (Required)
Work Location: One location
Apply for this job with Albert Einstones LLC
Apply now →
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Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.
Dope Labs
Executive Assistant to the CEO + Chief of Staff /Chief of Staff
Job Description
Who We Are:
We are a team of diverse insights experts who are passionate about solving UX challenges and creating experiences people love.
Dope Labs is looking for an experienced Executive Assistant to our CEO +Chief of Staff to work together with our team, our clients (ranging from Fortune 500 companies to groups like Stop AAPI Hate and Black Lives Matter), and stakeholders at all levels to provide consistent, high quality executive management and coordination services.
Reporting directly to the Founder/CEO + Chief of Staff, the Executive Assistant provides executive support in a one-on-one working relationship as well as across the team. The Executive Assistant serves as the primary point of contact for internal and external constituencies. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
Duties include, but not are not limited to, duties such as: partnering with our project leads to lead deliverable execution; creating/delivering high quality products to our clients; performing proactive issue/risk/change management and solutioning; escalation management; integrating work across teams; proactively identifying/managing key dependencies; project tracking, scheduling, and administration; organizational administration and infrastructure development; leading with unified approach to successful delivery and focus on achieving business and community value.
About Dope Labs (Digital Organizing Power-Building and Engagement) Dope Labs is a Black, Indigenous, women-of-color founded organization in Oakland, California. Our mission is to build power and self-determination with the world's most vulnerable populations through the power of participatory co-design and participatory technologies and methodologies. We’ve worked with indigenous populations in New Zealand, Australia, Asia, and Africa, low-income and rural communities in North, Central, and South American—with Tech Titans like Google, Youtube; Health care systems like Blue Cross Blue Shield—and grassroots orgs like Roots, Unity Council, and Stop AAPI Hate . Our work spans the realms of tech design, power building, community engagement, innovation, education, and decolonization. We are at the forefront of addressing racial and social inequality through design thinking by providing people with more authentic culturally and community responsive product and creative place-making experiences--through what we call community-driven co-design. We are a community of creators, technologists, artists, activists, researchers, scientists, and more. Our shared values and beliefs influence the work we do, and the positive impact that we hope to achieve. By centering community voice and the needs of vulnerable populations as essential to next gen UXR, JEDI product design, and Creative place-keeping—Dopelabs is reimagining the role that everyday people can and should play in designing spaces, places, products, and technologies that are responsive to real-time communities needs. Dopelabs is a global design company with the courage to transform human centered design into culturally and community responsive design. We make positive impact by putting people first and embracing the power of culture and community anywhere in the world.
We offer our clients the following types of work:
- A Justice, Equity, Diversity and Inclusion (JEDI) approach to technology design
- Culturally and community responsive design
- Participatory technology tools and design methodologies
- Product design ideation, development, and execution
- Cross-channel user engagement strategy, design, and development to include the creation of omnichannel digital experiences across web, mobile, social, physical, AR/VR, voice, gesture, IoT, video, and beyond
- eCommerce strategy, implementation, and operations
- Agile based, design-thinking, user-centric, empirical projects that accelerate results
Who you are:
Are you a creative thinker who loves to be on the cutting edge, solving problems through innovative technology solutions? Are you passionate about delivering only the highest quality work? Are you driven by excellence and hard work all towards making a positive social impact? By joining our team, you will play a vital role in making an impact for our clients and our communities (BIPOC, LGBTQA, low-income, ability-diverse and the most vulnerable and resilient populations across the globe) by leading our projects through the entire lifecycle end-to-end. This is an incredible opportunity for a highly skilled, motivated, and social-impact oriented individual to do good, care about your work, and make a living at the same time.
Work you'll do
Executive Support
- Completes a broad variety of administrative tasks for the Founder/CEO + Chief of Staff including: managing an extremely active calendar of appointments
- completing expense reports
- composing and preparing correspondence that is sometimes confidential
- arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
- Plans, coordinates and ensures the CEO + Chief of Staff's schedule is followed and respected.
- Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO + Chief of Staff 's time
- Communicates directly, and on behalf of the Founder and CEO + Chief of Staff, with Board members, clients, Foundation staff, and others, on matters related to CEO + Chief of Staff 's programmatic initiatives
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO + Chief of Staff, including those of a sensitive or confidential nature
- Determines appropriate course of action, referral, or response
- Provides a bridge for smooth communication between the CEO + Chief of Staff ’s office and core teams; demonstrating leadership to maintain credibility, trust and support with senior management staff
- Works closely and effectively with the CEO + Chief of Staff to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately
- Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO + Chief of Staff updated
- Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO + Chief of Staff, some of which may have organizational impact
- Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO + Chief of Staff's ability to effectively lead the company
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Ensures that the President's bio is kept updated and responds to requests for materials regarding the President and the organization in general
- Edits and completes first drafts for written communications to external stakeholders
- Works with the Strategic Initiatives team in coordinating the CEO + Chief of Staff outreach activities
- Follows up on contacts made by the CEO + Chief of Staff and supports the cultivation of ongoing relationships
- Edits all, and creates acknowledgement letters from the CEO + Chief of Staff to clients
Project Management
- Provides hands-on advanced project management and support for multiple projects across numerous functional and technical units within Dope Labs, utilizing PMO standard tools, processes and methods.
- Works effectively in a fluid, fast-paced environment, employing highly developed relationship management, conflict resolution and problem-solving skills. Independently manages all aspects of Project Management and Delivery Process for strategic projects/programs that range in scope, budget and team size to the level of large projects, involving medium to high levels of risk and complexity.
- Identifies and manages cross-dependencies, proactively resolves issues/risks/impacts among multiple projects in a program.
- Works with varying levels of leadership across Dope Labs from staff through Partner, Principal, and Founder level.
- Owns the implementation of all applicable PMO and related processes, methodologies, and Service Level Agreements (SLAs).
- Takes full accountability for the proper and consistent execution of all projects.
- Skillfully manages scope of projects and the expectation of the stakeholders, and the forward progress of teams responsible for the work.
Other duties include:
- Develops, manages, and maintains comprehensive, accurate project plans and schedules, as well as performs estimation, forecasting, planning, analysis, issue / risk / change management, escalation management, meeting facilitation, variance analysis, and status reporting.
- Simultaneously manage work across multiple streams of the Dope Labs project lifecycle which includes requirements definition and business alignment, systems development and configuration, data and systems coordination, communications, end user adoption and training.
- Leads cross-functional teams in the delivery of projects with medium - high level of complexity, directly affecting the firm's strategy to meet technology and business requirements on time and within budget.
- Builds and maintains relationships with partner/principals and firm director level through employee level, including CIO/ITS and customer leaders, channel leads, product owners, shared resource leaders, technical team leads, technical and non-technical teams.
- Proactively identifies, assesses risks and issues, proposes solutions, negotiates across stakeholders and resolves conflicts/roadblocks
- Serves in an advisory and consultative role to teams and stakeholders on all project-related activities.
- Possesses advanced level skills in leading executive-level steering committees, producing and delivering communications to the executive level and experience auditing projects and summarizing results and producing management reports
- Influences and executes project management methodologies and standards including those within the ITS Project Delivery Process and SDLC, PMI PMBOK, SAFe and ITS PMO procedures, also ensures they are followed by project team members.
- Responsible for creating and controlling project documentation, providing and maintaining accurate and timely project information in all project plans, communications, status reporting, SharePoint sites.
- Responsible for effective project kickoff, identification of all project stakeholders, defining and clarifying project roles and responsibilities.
- Build relationships with stakeholders and project teams to effectively manage and deliver quality products.
- Works closely with sponsors, stakeholders, users, technical team leads, technical and non-technical resources, and management to execute core project management functions end to end on strategic projects that range in scope, budget and team size to the level of large, involving moderate to high levels of risk and complexity.
- Proposes changes to ITS and PMO methodologies, frameworks, best practices for continuous process improvement; participates in teams that undertake continuous process improvement initiatives.
- Has responsibility for maintaining effective management of multiple concurrent project assignments, project tracking, issue resolution, time gathering and reporting, and communicating project progress.
- Works with all stakeholders to identify and confirm resource necessary resources, throughout the project lifecycle.
- Configures, utilizes, and supports key project management tools.
- Conducts regular project reviews and communicates the status of projects in both formal and informal settings. Responsible for knowing and communicating a project's status accurately throughout project lifecycle. May include presenting status to business/technical steering committees.
- Provides regular and timely feedback to team members and their respective managers; is proactive in the identification and resolution of issues that may negatively impact a project or project deliverables; seeks and implements innovative ways to remove project obstacles. Escalates as appropriate.
- Motivates and leading project teams and instilling a mindset of collaboration and continuous process improvement.
- Promotes the effective teamwork and spirit of partnership.
- Demonstrates an advanced understanding of both quality assurance and software development processes and methodologies, with the ability to share knowledge with peers, development and QA groups, and project team members.
- Informally mentors other non-PMO team members on structured methodology, best practices.
- Performs other job-related duties as assigned.
Qualifications
Required:
- Strong work tenure: five to 10 years of experience supporting C-Level Executives
- Experience and interest in internal and external communications, partnership development, and fundraising
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
- Minimum of 4+ years of experience in an Executive Assistant/Chief of Staff or Project Management role including significant experience managing medium to large projects and multiple, concurrent projects
- Minimum of 4+ years leading administrative tasks for a medium sized organization (i.e. scheduling, email coordination, document coordination and management, project management, etc)
- Experience in managing project teams of 8 or more people
- Commitment to excellence
- Meticulous attention to detail
- Ability to work effectively as a member of a team and independently; performs work effectively with minimal supervision
- Able to maintain a high degree of customer / client / sponsor satisfaction while also maintaining necessary project controls
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
- Expert level written and verbal communication skills
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
- Emotional maturity
- Highly resourceful team-player, with the ability to also be extremely effective independently
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
- Forward looking thinker, who actively seeks opportunities and proposes solutions
Preferred:
- Advanced knowledge of PM methodology, tools and techniques
- Advanced leadership and general management skills
- Excellent written/verbal communications and analytical skills required. Must be able to easily grasp and communicate complex ideas.
- Knowledge of UX development lifecycle and/or infrastructure project delivery.
- Experienced in methods of estimating time and resources for task assignments and resource leveling.
- Advanced problem-solver. Finds simple answers to complex questions or problems. Thinks outside the box. Uses knowledge gained through prior experience, education, training to resolve issues and remove project barriers.
- Drives for results. Motivates team while constantly driving towards key milestones. Maintains constant awareness of project deliverables; keeps team focused on short and long term milestones; aware of project timeline and budget.
- Demonstrated advanced analytical and technical abilities and task management skills
- Ability to effectively manage multiple projects, assign and manage work activities, meet deadlines and develop project management reporting
- Advanced skills in producing and delivering communications to the executive level and experience auditing projects and summarizing results and producing management reports
- Demonstrated ability to "think outside the box" while identifying problems and developing creative solutions
- Experience developing/managing medium to large project schedules
- Experience in working with international team
- Experience in managing multiple contracts
- Fosters a climate conducive to establishing positive working relationships with teams and clients (internal and external).
How You'll Grow
At Dope Labs, our professional development plan focuses on helping people at every level of their career to identify and use their strengths to do their best work every day. From entry-level employees to senior leaders, we believe there's always room to learn. We offer opportunities to help sharpen skills in addition to hands-on experience in the global, fast-changing business world. From on-the-job learning experiences to formal development programs, our professionals have a variety of opportunities to continue to grow throughout their career.
This is a full-time position.
No staffing/recruiting agencies please.
Remote candidates are encouraged to apply.
At Dope Labs, our mission is to create experiences people love. This means we strive to make our company a great place to work for people from all walks of life. Hiring people from a wide variety of backgrounds makes our company stronger and helps us achieve our mission.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.
Job Type: Full-time
Pay: $70,000.00 - $100,000.00 per year
Benefits:
- 401(k)
- Health insurance
- Paid time off
Schedule:
- Monday to Friday
Supplemental Pay:
- Signing bonus
Experience:
- Personal assistant: 4 years (Preferred)
Work Location: Remote
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Executive Assistant to CEO
Are you looking for a great place to work? Looking to get into the cannabis industry or grow your experience in the cannabis industry? Do you want to work for an established Licensed Grower with an impeccable product?
If this sounds like you, we want you to apply for this amazing opportunity!
About the company: Our client is a cannabis cultivation company in the Downtown LA area. They are seeking highly motivated people to join their team! This is a great position for someone who is looking to further their career in one of the fastest-growing industries in the U.S.!
Job Summary:
The Executive Assistant will provide high-level administrative support to the CEO and other executive staff, as assigned.
Supervisory Responsibilities:
- May interview and train junior administrative staff in the department.
Duties/Responsibilities:
- Provides high-level administrative support and assistance to the CEO and executive staff, as directed.
- Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
- Arranges travel and accommodations for executives.
- Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
- Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
- Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
- May be required to travel locally.
- Performs additional duties as assigned by executives.
- Performs other related duties as assigned.
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced and at times stressful environment.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
- Able to type minimum of 50 words per minute.
- Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Education and Experience:
- High school diploma required; Bachelor’s degree in Business Administration or related field preferred.
- At least four years of related experience required.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
- Requires local travel
Job Type: Full-time
Pay: $60,000.00 per year
Schedule:
- On call
Experience:
- Microsoft Excel: 3 years (Preferred)
- Microsoft Powerpoint: 3 years (Preferred)
Work Location: On the road
Apply for this job with SweeterHR
Apply now →
By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company.
Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply.
Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.
About Albert Einstone's
Albert Einstone’s is a vertically integrated Cannabis Company based in downtown LA. We deliver an unparalleled and uniquely reliable experience, as we build our products with scientific precision. At the Albert Einstone’s Lab, no element is too small to examine and our product scientists go to great lengths to ensure that every product provides you with the same incredible experience every single time.
Equipped with a state-of-the-art organic, indoor cultivation facility, manufacturing lab and expansive distribution network, AE establishes a new standard in the cannabis space. AE’s two initial product lines, El Blunto and Stoneade, have been broadly celebrated and are available throughout California.
About the Opportunity
AE is looking for an Executive and Personal Assistant to support our CEO. You will serve as a critical right-hand, help with scheduling and overall organization, control communication, execute special project and be asked to creatively problem-solve. This role is ideal for someone early in their career who is intelligent, hungry to learn, a hard worked, humble, and wants to build out their startup / business tool kit. If you show promise and dedication, this position will provide a positive mentorship from someone willing to invest in developing your skills.
This position will provide excellent exposure to all the workings of a successful cannabis startup led by tech and cannabis industry veterans. It is the perfect role for someone who is resourceful, discreet, and can function independently. You will often have to tackle multiple tasks at once, so strong organizational skills and an attention to detail are musts.
Responsibilities:
- Manage and prioritize the CEO’s communications
- Support the CEO and other executives on special projects and initiatives
- Alert the CEO to deadlines, time sensitive documents, and high priority items
- Arrange travel arrangements and reservations
- Correspond with key investors and partners on behalf of the CEO
- Build relationships with people and teams across the company to resolve issues and complete action items
- Administrative duties: Create and maintain excel sheets, google sheets, inventory, sales number etc.
Requirements:
- Excellent communication and people skills
- Proficient in Excel/Google suites
- Ability to juggle many projects at once, working flexibly in terms of responsibilities
- Quick learner
- Passion for startups / fashion / tech / cannabis
- Interest in building out their business toolkit
- 0-3 years Experience
Applicants must be 21 years of age or older.
Job Type: Full-time
Pay: From $15.00 per hour
Schedule:
- 8 hour shift
Education:
- Bachelor's (Preferred)
Experience:
- Microsoft Excel: 1 year (Required)
- Administrative Experience: 1 year (Required)
Work Location: One location
Apply for this job with Albert Einstones LLC
Apply now →
By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company.
Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply.
Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.
Executive Assistant to CEO
Are you looking for a great place to work? Looking to get into the cannabis industry or grow your experience in the cannabis industry? Do you want to work for an established Licensed Grower with an impeccable product?
If this sounds like you, we want you to apply for this amazing opportunity!
About the company: Our client is a cannabis cultivation company in the Downtown LA area. They are seeking highly motivated people to join their team! This is a great position for someone who is looking to further their career in one of the fastest-growing industries in the U.S.!
Job Summary:
The Executive Assistant will provide high-level administrative support to the CEO and other executive staff, as assigned.
Supervisory Responsibilities:
- May interview and train junior administrative staff in the department.
Duties/Responsibilities:
- Provides high-level administrative support and assistance to the CEO and executive staff, as directed.
- Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
- Arranges travel and accommodations for executives.
- Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
- Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
- Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
- May be required to travel locally.
- Performs additional duties as assigned by executives.
- Performs other related duties as assigned.
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced and at times stressful environment.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
- Able to type minimum of 50 words per minute.
- Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Education and Experience:
- High school diploma required; Bachelor’s degree in Business Administration or related field preferred.
- At least four years of related experience required.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
- Requires local travel
Job Type: Full-time
Pay: $60,000.00 per year
Schedule:
- On call
Experience:
- Microsoft Excel: 3 years (Preferred)
- Microsoft Powerpoint: 3 years (Preferred)
Work Location: On the road
Apply for this job with SweeterHR
Apply now →
By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company.
Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply.
Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.
By combining first-hand knowledge of what cannabis users want with the most advanced technology and cutting-edge design, Puffco hasn’t just grown a company: we have started a movement that will mainstream cannabis enjoyment for the world.
The company was founded in 2013 with a singular mission: to bring consumers the pleasure of a full-spectrum cannabis experience. Unlike other products which offer only a fraction of the full potential of cannabis, Puffco has focused on bringing the richest and most fulfilling experience possible.
Puffco products are adored by consumers and critics alike and have won numerous industry and technology awards.
- Listed by MG Magazine as one of the 50 best companies to work for.
- Nominated for Engadget’s “Best of CES”
- Featured on Vice, Netflix, and HBO, in Forbes, Rolling Stone, Billboard, and on the Cover of High Times.
In addition to this runaway consumer success, Puffco continually revolutionizes the cannabis industry. Puffco’s corporate culture is built on a close-knit team representing varied professional backgrounds who work together to create a driven and unique business culture that respects and honors employees, partners, and customers equally.
Beyond company walls, Puffco is dedicated to expanding its business culture to build a rich, vital community of users. This community of actively engaged users are critical to the company’s future, with their ongoing input being actively solicited and incorporated into every decision around growth and its product roadmap.
The Role:
Puffco is looking for a rockstar assistant to carry out the directives of the CEO and keep him on track so he can continue guiding us ahead. First and foremost, our CEO has a huge heart and loves to have fun, so, his sidekick will need to have a dynamic personality to represent him in that same manner. If you want to know a little about what he is like, take another look at our company values or check out some of his appearances on podcasts and interviews, and his lives on his Instagram page! Our CEO is creative and spontaneous and moves fast. He is constantly thinking so he needs someone to grab those thoughts out of his head and put them in motion. This role will handle the day-to-day logistics of his meetings, projects and all other administrative tasks requiring confidentiality, initiative, and sound decision-making. The successful candidate will also handle the CEO’s personal business/errands, form relationships with senior leadership team members, and help free up the CEO to keep running Puffco like a well-oiled machine.
Some other areas that you’ll be working on are not limited to:
- Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
- Schedule meetings and appointments and manage travel itineraries
- Maintain an organized filing system of paper and electronic documents
- Uphold a strict level of confidentiality
- Develop and sustain a level of professionalism among staff and clientele
- Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.
- Preparing financial statements, reports, memos, invoice letters, and other documents
- Helping prepare for meetings and accurately recording minutes from meetings
- Performing CEO specific office duties that include ordering supplies
- Being point of contact for visitors and deciding if they should be able to meet with CEO and other executive team members
- Manage information flow in a timely and accurate manner
- Performing daily tasks including but not limited to; coffee/lunch orders, errands, wardrobe coordination, travel, bills, to name a few
- Schedules, assigns, and prioritizes workload by setting appropriate deadlines.
- Picks up and delivers items or runs errands as needed.
- Occasional travel with CEO to industry events might be required.
What you Possess:
- 3 – 5 years of experience working as an assistance at the C-level
- Advanced Microsoft Office skills, (Word, PowerPoint, and Excel. Advanced proficiency in Outlook), with an ability to become familiar with specific programs and software.
- Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities.
- Experience exercising discretion and confidentiality with sensitive company information.
- Exceptional attention to detail and professionalism.
- Excellent interpersonal skills with superior verbal and written communication skills.
- Committed team player with a positive attitude. Willingness to chip in outside of core responsibilities as needed and work overtime when appropriate.
- Ability to work well under pressure, adapt to unexpected events, and multi-task in a fast-paced environment.
- Must be able to prioritize a variety of time-sensitive tasks.
- Must have excellent judgment, independent thinker and resourceful.
- Demonstrated dependability and sense of urgency about getting results
- Driver’s License and ability to travel (domestic & International): Required
Good to have (not required):
- Bi-lingual
Perks and Benefits:
- Competitive pay, 401K, Medical/Dental/ Vision/Life coverage, Flexible Time-Off
- Amazing office in LA Center Studios with a fun casual and comfortable work environment
- Snacks, lunches, retreats, and SO much more!
EQUAL EMPLOYMENT OPPORTUNITY
Puffco strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.
HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Puffco’s recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Puffco may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.
**Additional information about our company can be found at www.puffco.com.
Follow us on Instagram @Puffco
Apply for this job with Puffco
Apply now →
By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company.
Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply.
Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.
By combining first-hand knowledge of what cannabis users want with the most advanced technology and cutting-edge design, Puffco hasn’t just grown a company: we have started a movement that will mainstream cannabis enjoyment for the world.
The company was founded in 2013 with a singular mission: to bring consumers the pleasure of a full-spectrum cannabis experience. Unlike other products which offer only a fraction of the full potential of cannabis, Puffco has focused on bringing the richest and most fulfilling experience possible.
Puffco products are adored by consumers and critics alike and have won numerous industry and technology awards.
- Listed by MG Magazine as one of the 50 best companies to work for.
- Nominated for Engadget’s “Best of CES”
- Featured on Vice, Netflix, and HBO, in Forbes, Rolling Stone, Billboard, and on the Cover of High Times.
In addition to this runaway consumer success, Puffco continually revolutionizes the cannabis industry. Puffco’s corporate culture is built on a close-knit team representing varied professional backgrounds who work together to create a driven and unique business culture that respects and honors employees, partners, and customers equally.
Beyond company walls, Puffco is dedicated to expanding its business culture to build a rich, vital community of users. This community of actively engaged users are critical to the company’s future, with their ongoing input being actively solicited and incorporated into every decision around growth and its product roadmap.
The Role:
Puffco is looking for a rockstar assistant to carry out the directives of the CEO and keep him on track so he can continue guiding us ahead. First and foremost, our CEO has a huge heart and loves to have fun, so, his sidekick will need to have a dynamic personality to represent him in that same manner. If you want to know a little about what he is like, take another look at our company values or check out some of his appearances on podcasts and interviews, and his lives on his Instagram page! Our CEO is creative and spontaneous and moves fast. He is constantly thinking so he needs someone to grab those thoughts out of his head and put them in motion. This role will handle the day-to-day logistics of his meetings, projects and all other administrative tasks requiring confidentiality, initiative, and sound decision-making. The successful candidate will also handle the CEO’s personal business/errands, form relationships with senior leadership team members, and help free up the CEO to keep running Puffco like a well-oiled machine.
Some other areas that you’ll be working on are not limited to:
- Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
- Schedule meetings and appointments and manage travel itineraries
- Maintain an organized filing system of paper and electronic documents
- Uphold a strict level of confidentiality
- Develop and sustain a level of professionalism among staff and clientele
- Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.
- Preparing financial statements, reports, memos, invoice letters, and other documents
- Helping prepare for meetings and accurately recording minutes from meetings
- Performing CEO specific office duties that include ordering supplies
- Being point of contact for visitors and deciding if they should be able to meet with CEO and other executive team members
- Manage information flow in a timely and accurate manner
- Performing daily tasks including but not limited to; coffee/lunch orders, errands, wardrobe coordination, travel, bills, to name a few
- Schedules, assigns, and prioritizes workload by setting appropriate deadlines.
- Picks up and delivers items or runs errands as needed.
- Occasional travel with CEO to industry events might be required.
What you Possess:
- 3 – 5 years of experience working as an assistance at the C-level
- Advanced Microsoft Office skills, (Word, PowerPoint, and Excel. Advanced proficiency in Outlook), with an ability to become familiar with specific programs and software.
- Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities.
- Experience exercising discretion and confidentiality with sensitive company information.
- Exceptional attention to detail and professionalism.
- Excellent interpersonal skills with superior verbal and written communication skills.
- Committed team player with a positive attitude. Willingness to chip in outside of core responsibilities as needed and work overtime when appropriate.
- Ability to work well under pressure, adapt to unexpected events, and multi-task in a fast-paced environment.
- Must be able to prioritize a variety of time-sensitive tasks.
- Must have excellent judgment, independent thinker and resourceful.
- Demonstrated dependability and sense of urgency about getting results
- Driver’s License and ability to travel (domestic & International): Required
Good to have (not required):
- Bi-lingual
Perks and Benefits:
- Competitive pay, 401K, Medical/Dental/ Vision/Life coverage, Flexible Time-Off
- Amazing office in LA Center Studios with a fun casual and comfortable work environment
- Snacks, lunches, retreats, and SO much more!
EQUAL EMPLOYMENT OPPORTUNITY
Puffco strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.
HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Puffco’s recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Puffco may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.
**Additional information about our company can be found at www.puffco.com.
Follow us on Instagram @Puffco
Apply for this job with Puffco
Apply now →
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Executive/Personal Assistant to CEO
National Medical Cannabis Provider
Our Company is seeking an Executive Personal Assistant to the CEO, with a variety of administrative and personal tasks. This role is responsible for assisting the executive and department personnel by providing high-level administrative support. The incumbent plays a critical role as a facilitator of the executive’s effectiveness by managing and integrating business and personal calendars to make the best use of time and other resources. In addition, the incumbent will prepare reports, analyze information, manage projects and initiatives, support critical processes, coordinate activities, and develop presentations and other documents.
Responsibilities:
- Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the CEO's time and office.
- Has a broad understanding of the business that allows him/her to understand the priorities and relative importance of the issues that compete for the CEO's attention and time.
- Coordinates aspects of the CEO's personal agenda, achieving the best possible integration of their business priorities and personal needs.
- Prepares, reviews, and writes letters, memos, reports, and legal and confidential documents, including the documentation required for recurring internal and external meetings, presentations, and projects.
- Coordinate all Executive Team meetings and assist with staff meetings and events as needed.
- Prepares travel itinerary and coordinates ticket, hotel, and car reservations, as applicable.
Requirements:
- Effective communication both verbal and written in English.
- Excellent organization and planning skills.
- Excellent interpersonal skills.
- Excellent customer service skills, demonstrating GHD values and brand.
- High capacity for teamwork and collaboration.
- Excellent command of emotions and ability to positively influence others.
- Ability to make decisions and work independently.
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Online research skills and adept at using various digital platforms.
- Bachelor's (Required) preferably in business, marketing, or communication.
Job Type: Full-time
Pay: $62,400.00 per year
Schedule:
- 8 hour shift
COVID-19 considerations:
Following all local guidelines.
Experience:
- Personal assistant: 1 year (Preferred)
Work Location: One location
Apply for this job with National Medical Cannabis Provider
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Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.
Job details
To apply:
PLEASE READ: In lieu of a formulaic cover letter, please answer the following questions within the body of your reply and attach your resume.
- Why are you currently seeking a new position?
- What about the role itself that speaks to you?
- Without breaking confidentiality, please share an example of a project such a memo, newsletter, email or any content that you had to create that you are proud to share and talk about.
- Share something fun or unique about yourself; we would love to know there is a human being applying for this job!
- Thank you for your time reviewing this job description and applying for the job. Due to the volume of responses, we will not be able to acknowledge each application. If we feel that you could be a good fit for this position, we will contact you.
Qualifications
Bachelor’s (Preferred)
Full Job Description
Senior Executive Assistant Position
Farmacopia is a startup and licensed cannabis brand specializing in genetics, nursery and cultivation operations, licensing, and consulting services across both licensed plant-touching and non-plant touching companies. Located in Northridge, CA, our culture is fast-paced, customer-centric, and innovative; executed in a fun, team-based environment. We are seeking a Senior Executive Assistant for our Northridge, CA location. The Executive Assistant plays a key role in the success of our business. The successful individual will be able to perform assigned operations and tasks safely and efficiently in a production environment. This position will interact with employees, managers, and regulatory representatives. In every case, the Executive Assistant must present themselves with the professionalism and discretion appropriate for each interactive situation.
Position Summary
The Senior Executive Assistant (EA) provides dedicated support to the Founder/CEO of a Cannabis brand. This position requires experience in executive support, exceptional attention to detail, and a keen ability to thrive in a fast-paced environment with constantly evolving priorities.
The EA is highly self-motivated and exercises exceptional judgment and discretion in a variety of high-pressure situations.
Note: We are seeking someone who is willing and excited to travel without restrictions at a moment’s notice both domestically and abroad as it pertains to the needs of business, and elsewhere when business opportunities present itself.
Absolutes about this EA
You have direct experience supporting a high-level executive 1:1.
You are meticulously organized. (We are not just talking about color-coded folders (though that is appreciated, too). We are talking about tracking who said what, triple-checking on deliverables, sweating to get things set before being asked, and keeping all trains on their tracks.)
You love to work and seek an all-in type of role. (Read: this is not a simple 9-5 kind of role)
You really like the significance of supporting a high-level executive, but you love being an assistant.
Competencies
- Strong Business Acumen
- Knowing All the Best-Kept Secrets
- Calm Under Pressure
- Dogged Resourcefulness
- Tech Prowess
- Big Picture Thinking
- Impeccable Organization
- Ruthless Prioritization
- Ironclad Discretion
- Strategic Multi-Tasking
- Supernatural Anticipation
- Emotional Intelligence
- Expert Level Communication (and a Penchant for Real Talk)
- Speed and Decisiveness
- Thick Skin and A Sense of Humor
- Networking
- Negotiating Skills
- Analytics Skills
About the principal
- CEO/Founder, who eats/sleeps/breathes this business. He is passionate about the company and where it is headed. He enthusiastically works a lot!
- He is married and does have children. There will absolutely be moments of coordination between the CEO/Founder’s personal and business lives, and he expects his EA will navigate the needs without issue.
- he/she is efficient, moves swiftly, errs on the side of “extremely organized.”
- The principal does travel occasionally (under normal circumstances).
Responsibilities
Note: The scope of work is broad and may expand or evolve over time.
- Complete a broad variety of administrative tasks for the Founder/CEO including managing an extremely active calendar of appointments; ensuring the schedule is organized efficiently, prioritizing the most important items, and resolving all conflicts in advance.
- Composing and preparing correspondence and presentations noting and respecting confidentiality.
- Arranging complex and detailed travel including international travel, itineraries, and agendas.
- Researching, prioritizing, and following up on incoming issues and concerns addressed to the Founder/CEO, including those of a sensitive or confidential nature; determine the appropriate course of action, referral, or response.
- Provide communication between the Founder/CEO’s office and department/business unit heads, maintaining credibility, trust, and support with colleagues and advisors.
- Work closely and effectively with the Founder/CEO to proactively keep him well informed of upcoming commitments and responsibilities, following up appropriately.
- Effectively manage a variety of special projects for the Founder/CEO, some of which may have organizational impact.
- Successfully complete critical aspects of deliverables with a hands-on approach, including drafting correspondence, and other tasks that facilitate the Founder/CEO's ability to effectively direct the company.
- Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion.
- Maintain discretion and confidentiality in relationships with internal and external clients.
Required Qualifications
- (The following are in addition to the Absolutes listed above).
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly.
- Exceptional attention to detail and accuracy.
- Stellar interpersonal skills and the ability to build relationships with stakeholders, including staff, and external partners.
- Polished and professional demeanor in dealing with all situations.
- Start-up experience a plus and/or experience in lean and growing organizations, where roles evolve, sometimes swiftly.
- Strong intellectual curiosity and willingness to learn in order to increase proficiency in the role.
- Demonstrated proactive approaches to problem-solving with strong judgment and decision-making capability.
- Ability to multi-task, deal with ambiguity and reprioritize tasks in response to unexpected changes in priorities/requests.
- Expert-level written and verbal communication skills.
- Highly resourceful team player, with the ability to also be independently effective.
- Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
- Forward-looking thinker, who actively seeks opportunities and proposes solutions.
- Initiative and sense of urgency.
- Proven ability to act with discretion and maintain complete confidentiality.
- Must be flexible to work outside of traditional business hours. While not designed to overextend the person hired, this is a position that requires some flexibility and availability to converse and engage with work outside of 9-5/M-F. Think 24/7 mentality.
Education and Experience Requirements
- Bachelors’ degree (preferred.)
- Must be 21 years old per state regulations and pass a criminal background check.
- Must have unrestricted work authorization to work in the United States.
- Must be willing to work in Northridge, California, and be able to travel (locally) at a moment’s notice without any travel restrictions.
- 7+ years C-level executive assistant experience in a corporate environment.
- Background check required.
- Proven ability to handle confidential information with discretion and confidentiality.
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Ability to utilize new technology, draft reports, budget plan, and expense reports.
- Expert-level written and verbal communication skills and excellent presentation skills.
- Expert initiative and work with minimum supervision.
- Competency with business math.
- Strong analytical skills.
- Emotional maturity.
- Experience with big-box retail clients a plus.
- Project management and scheduling skills a big plus.
- High proficiency with standard, professional computing platforms, and software, as well as a tendency to embrace new tools/apps that will increase efficiency and communication.
- Problem analysis and problem-solving skills.
- Excellent judgment and decision-making ability.
- Experience working independently and handling sensitive, confidential material discreetly.
Additional information
The Executive Assistant hired will be required to sign a Non-Disclosure/Confidentiality Agreement.
Job Type: Full-time
Pay: $58,000.00 - $68,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 10 hour shift
- 8 hour shift
- Day shift
- Holidays
- Monday to Friday
- Night shift
- Overtime
Application Question(s):
- Do you live near the Northridge area?
Education:
- Bachelor's (Required)
Experience:
- Microsoft Powerpoint: 7 years (Required)
- Administrative Experience: 5 years (Required)
- Microsoft Excel: 7 years (Required)
- Microsoft Outlook: 7 years (Required)
- Google Docs: 5 years (Required)
Language:
- English (Required)
License/Certification:
- Driver's License (Required)
Willingness to travel:
- 25% (Required)
Work Location: One location
Apply for this job with Farmacopia
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Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.
PURE BRANDS is a vertically-oriented, state-licensed cannabis cultivator and retailer. We are focused on cultivating craft cannabis at scale, processing it using the techniques demanded by connoisseurs, and selling it in our PURE OPTIONS™-branded dispensaries and to other fine wholesale accounts throughout Michigan.
Job Summary:
This position will be responsible for managing multiple avenues of communication as well as the day to day administrative support of the CEO. Responsibilities may also include: reports, correspondence, research assignments, analysis, and acting as a liaison to internal and external clients. This person will also handle numerous special projects, provide executive level scheduling support, and manage the CEO’s travel as well as some personal errands.
Duties/Responsibilities:
Office Support (40%):
- Responsible for day to day activities related to the CEO. Greets internal and external guests to the office.
- Respond to email sent to the CEO’s account, and use discretion and conflict resolution skills to triage all calls, requests and complaints, resolving issues as efficiently as possible. Utilize proper discretion about when to bring issues forward to the CEO.
- Picks-up mail for Pure Brands and routes it accordingly.
- Provide executive level scheduling and provide all necessary materials for each engagement. Communicate with Board Members on initiatives, meetings, and special events.
- Prepare correspondence for the CEO’s signature or correspond on his behalf as requested. Edit reports, newsletters, and other documents to be disseminated by the CEO’s office. Maintain records and files for the office as appropriate.
- Attend meetings and take and distribute minutes.
- Assist with events as needed.
Special Projects 40%:
- Plan, coordinate, and carry out special projects as directed by the CEO. Monitor progress on various initiatives
- Create visuals and supporting documents (presentations, reports, executive summaries, briefings) for the CEO in coordination with Marketing and Communications.
- Develop timelines for projects by coordinating schedules, determining dates, securing space, preparing work orders for setups, and writing letters, invitations, and programs.
Travel & Personal Assistance (20%)
- May be required to travel with CEO to attend meetings and ensure remote events run smoothly.
- May be requested to run personal errands or perform personal tasks related to assisting the CEO manage his household.
Required Skills/Abilities:
- Decision-making and problem-solving skills
- Leadership skills with the ability to delegate, motivate and inspire team members
- Honesty and integrity
- Strong written and verbal communication skills
- Works with the CEO and other executives to coordinate planning and establish priorities for the planning process.
- Ability to manage time effectively
Education and Experience:
- Bachelors Degree preferred
- Excellent communication skills
- At least 5 years of experience as an executive / personal assistant with positive references
- Reliable transportation
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
- Must be able to access various departments of a given location.
Additional Requirements:
· Must be at least 21 years of age.
- Must pass a background check.
- Must be able to work full time at PURE BRANDS’ offices in Lansing, Michigan
PG Group, LLC and PG Manufacturing, LLC, and their affiliates are Equal Opportunity Employers
Job Type: Full-time
Pay: From $60,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Lansing, MI: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Executive & Personal Assistants: 5 years (Preferred)
- scheduling: 2 years (Preferred)
Work Location: One location
Apply for this job with Pure Options
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Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply.
Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.
By combining first-hand knowledge of what cannabis users want with the most advanced technology and cutting-edge design, Puffco hasn’t just grown a company: we have started a movement that will mainstream cannabis enjoyment for the world.
The company was founded in 2013 with a singular mission: to bring consumers the pleasure of a full-spectrum cannabis experience. Unlike other products which offer only a fraction of the full potential of cannabis, Puffco has focused on bringing the richest and most fulfilling experience possible.
Puffco products are adored by consumers and critics alike and have won numerous industry and technology awards.
- Listed by MG Magazine as one of the 50 best companies to work for.
- Nominated for Engadget’s “Best of CES”
- Featured on Vice, Netflix, and HBO, in Forbes, Rolling Stone, Billboard, and on the Cover of High Times.
In addition to this runaway consumer success, Puffco continually revolutionizes the cannabis industry. Puffco’s corporate culture is built on a close-knit team representing varied professional backgrounds who work together to create a driven and unique business culture that respects and honors employees, partners, and customers equally.
Beyond company walls, Puffco is dedicated to expanding its business culture to build a rich, vital community of users. This community of actively engaged users are critical to the company’s future, with their ongoing input being actively solicited and incorporated into every decision around growth and its product roadmap.
The Role:
Puffco is looking for a rockstar assistant to carry out the directives of the CEO and keep him on track so he can continue guiding us ahead. First and foremost, our CEO has a huge heart and loves to have fun, so, his sidekick will need to have a dynamic personality to represent him in that same manner. If you want to know a little about what he is like, take another look at our company values or check out some of his appearances on podcasts and interviews, and his lives on his Instagram page! Our CEO is creative and spontaneous and moves fast. He is constantly thinking so he needs someone to grab those thoughts out of his head and put them in motion. This role will handle the day-to-day logistics of his meetings, projects and all other administrative tasks requiring confidentiality, initiative, and sound decision-making. The successful candidate will also handle the CEO’s personal business/errands, form relationships with senior leadership team members, and help free up the CEO to keep running Puffco like a well-oiled machine.
Some other areas that you’ll be working on are not limited to:
- Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
- Schedule meetings and appointments and manage travel itineraries
- Maintain an organized filing system of paper and electronic documents
- Uphold a strict level of confidentiality
- Develop and sustain a level of professionalism among staff and clientele
- Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.
- Preparing financial statements, reports, memos, invoice letters, and other documents
- Helping prepare for meetings and accurately recording minutes from meetings
- Performing CEO specific office duties that include ordering supplies
- Being point of contact for visitors and deciding if they should be able to meet with CEO and other executive team members
- Manage information flow in a timely and accurate manner
- Performing daily tasks including but not limited to; coffee/lunch orders, errands, wardrobe coordination, travel, bills, to name a few
- Schedules, assigns, and prioritizes workload by setting appropriate deadlines.
- Picks up and delivers items or runs errands as needed.
- Occasional travel with CEO to industry events might be required.
What you Possess:
- 3 – 5 years of experience working as an assistance at the C-level
- Advanced Microsoft Office skills, (Word, PowerPoint, and Excel. Advanced proficiency in Outlook), with an ability to become familiar with specific programs and software.
- Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities.
- Experience exercising discretion and confidentiality with sensitive company information.
- Exceptional attention to detail and professionalism.
- Excellent interpersonal skills with superior verbal and written communication skills.
- Committed team player with a positive attitude. Willingness to chip in outside of core responsibilities as needed and work overtime when appropriate.
- Ability to work well under pressure, adapt to unexpected events, and multi-task in a fast-paced environment.
- Must be able to prioritize a variety of time-sensitive tasks.
- Must have excellent judgment, independent thinker and resourceful.
- Demonstrated dependability and sense of urgency about getting results
- Driver’s License and ability to travel (domestic & International): Required
Good to have (not required):
- Bi-lingual
Perks and Benefits:
- Competitive pay, 401K, Medical/Dental/ Vision/Life coverage, Flexible Time-Off
- Amazing office in LA Center Studios with a fun casual and comfortable work environment
- Snacks, lunches, retreats, and SO much more!
EQUAL EMPLOYMENT OPPORTUNITY
Puffco strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.
HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Puffco’s recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Puffco may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.
**Additional information about our company can be found at www.puffco.com.
Follow us on Instagram @Puffco
Apply for this job with Puffco
Apply now →
By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company.
Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply.
Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.
The Opportunity:
Join the Office of the CEO for one of the largest cannabis brands in the state of California.
The Goals:
At the highest level, you will be responsible for supporting any and all tasks that the the CEO needs done so that our company can operate at the highest level and continue to grow at an accelerated rate.
Responsibilities:
- Assists the CEO and C level team with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments and prioritizing the most sensitive matters; composing and preparing correspondence; arranging itineraries and agendas and compiling documents for meetings.
- Providing administrative assistance such as taking notes and minutes of meetings on calls and in person meetings, writing and editing emails, drafting memos, and preparing communications on the CEO’s behalf.
- Maintaining comprehensive and accurate records for compliance and corporate governance.
- Manage office administrative work requiring the use of independent judgment and initiative.
- Organizing internal and external meetings and sending reminders.
- Assist the CEO in some personal appointments and personal projects.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
- Provides a bridge for smooth communication between the CEO and internal team; demonstrating leadership to maintain credibility, trust and support with the internal team.
- Works closely and effectively with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.
- Manages a variety of special projects for the CEO, some of which may have organizational impact.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Qualifications
- Experience supporting President or C-Level Executives preferred
- Ability to travel easily to the office in DTLA or other surrounding operations facilities 5 days per week
- Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and social media web platforms
- Expert level written and verbal communication skills
- Forward looking thinker, who actively seeks opportunities and proposes solutions
- Very strong interpersonal skills and the ability to build relationships with key stakeholders
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
- Emotional maturity
- Highly resourceful team-player, with the ability to also be extremely effective independently
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of client service
- Demonstrated ability to achieve high performance goals and meet deadlines
A little bit about our culture:
- Our compass points towards our North Star: To transform the world by elevating the human experience.
- And what fuels us on a day-to-day is our values:
- Extreme Ownership: Take ownership of your power over our outcomes by holding yourself and others accountable against our collective goals. You will make mistakes, so own and learn from them.
- Team-First: Leave your ego at the door to focus on the greater good & team. We have no tolerance for selfishness or lone-wolf egos.
- Embrace & Drive Change: We work in an industry that fundamentally requires rapid adaptability. Embrace uncertainty, because there’s going to be a lot of it, and be ready to drive change before it drives us.
Other Requirements:
- Able to sit or stand for 8 hours a day.
- Per state law, must be at least 21 years of age.
- Provide necessary documentation for employment in the United States of America.
Job Type: Full-time
Pay: $62,400.00 - $65,000.00 per year
Schedule:
- Monday to Friday
Application Question(s):
- Why do you believe you are a great fit for this role, and our team?
Work Location: One location
Apply for this job with New Age Compassion Care Center Corp.
Apply now →
By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company.
Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply.
Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.
By combining first-hand knowledge of what cannabis users want with the most advanced technology and cutting-edge design, Puffco hasn’t just grown a company: we have started a movement that will mainstream cannabis enjoyment for the world.
The company was founded in 2013 with a singular mission: to bring consumers the pleasure of a full-spectrum cannabis experience. Unlike other products which offer only a fraction of the full potential of cannabis, Puffco has focused on bringing the richest and most fulfilling experience possible.
Puffco products are adored by consumers and critics alike and have won numerous industry and technology awards.
- Listed by MG Magazine as one of the 50 best companies to work for.
- Nominated for Engadget’s “Best of CES”
- Featured on Vice, Netflix, and HBO, in Forbes, Rolling Stone, Billboard, and on the Cover of High Times.
In addition to this runaway consumer success, Puffco continually revolutionizes the cannabis industry. Puffco’s corporate culture is built on a close-knit team representing varied professional backgrounds who work together to create a driven and unique business culture that respects and honors employees, partners, and customers equally.
Beyond company walls, Puffco is dedicated to expanding its business culture to build a rich, vital community of users. This community of actively engaged users are critical to the company’s future, with their ongoing input being actively solicited and incorporated into every decision around growth and its product roadmap.
The Role:
Puffco is looking for a rockstar assistant to carry out the directives of the CEO and keep him on track so he can continue guiding us ahead. First and foremost, our CEO has a huge heart and loves to have fun, so, his sidekick will need to have a dynamic personality to represent him in that same manner. If you want to know a little about what he is like, take another look at our company values or check out some of his appearances on podcasts and interviews, and his lives on his Instagram page! Our CEO is creative and spontaneous and moves fast. He is constantly thinking so he needs someone to grab those thoughts out of his head and put them in motion. This role will handle the day-to-day logistics of his meetings, projects and all other administrative tasks requiring confidentiality, initiative, and sound decision-making. The successful candidate will also handle the CEO’s personal business/errands, form relationships with senior leadership team members, and help free up the CEO to keep running Puffco like a well-oiled machine.
Some other areas that you’ll be working on are not limited to:
- Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
- Schedule meetings and appointments and manage travel itineraries
- Maintain an organized filing system of paper and electronic documents
- Uphold a strict level of confidentiality
- Develop and sustain a level of professionalism among staff and clientele
- Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.
- Preparing financial statements, reports, memos, invoice letters, and other documents
- Helping prepare for meetings and accurately recording minutes from meetings
- Performing CEO specific office duties that include ordering supplies
- Being point of contact for visitors and deciding if they should be able to meet with CEO and other executive team members
- Manage information flow in a timely and accurate manner
- Performing daily tasks including but not limited to; coffee/lunch orders, errands, wardrobe coordination, travel, bills, to name a few
- Schedules, assigns, and prioritizes workload by setting appropriate deadlines.
- Picks up and delivers items or runs errands as needed.
- Occasional travel with CEO to industry events might be required.
What you Possess:
- 3 – 5 years of experience working as an assistance at the C-level
- Advanced Microsoft Office skills, (Word, PowerPoint, and Excel. Advanced proficiency in Outlook), with an ability to become familiar with specific programs and software.
- Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities.
- Experience exercising discretion and confidentiality with sensitive company information.
- Exceptional attention to detail and professionalism.
- Excellent interpersonal skills with superior verbal and written communication skills.
- Committed team player with a positive attitude. Willingness to chip in outside of core responsibilities as needed and work overtime when appropriate.
- Ability to work well under pressure, adapt to unexpected events, and multi-task in a fast-paced environment.
- Must be able to prioritize a variety of time-sensitive tasks.
- Must have excellent judgment, independent thinker and resourceful.
- Demonstrated dependability and sense of urgency about getting results
- Driver’s License and ability to travel (domestic & International): Required
Good to have (not required):
- Bi-lingual
Perks and Benefits:
- Competitive pay, 401K, Medical/Dental/ Vision/Life coverage, Flexible Time-Off
- Amazing office in LA Center Studios with a fun casual and comfortable work environment
- Snacks, lunches, retreats, and SO much more!
EQUAL EMPLOYMENT OPPORTUNITY
Puffco strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.
HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Puffco’s recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Puffco may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.
**Additional information about our company can be found at www.puffco.com.
Follow us on Instagram @Puffco
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Overview We are a successful investment firm focused on the real estate and cannabis industries. We seek an energetic, professional individual that can grow with us. The permanent position of Executive Assistant requires someone that is organized, diligent, hardworking and well-spoken.
HOURS: 20 - 30 hours a week (Hybrid location - 2 locations in NV and sometimes remote)
DAYS: Monday - Thursday, 10am - 3pm
RATE: $18 - $25 per hour
OVERTIME: Not offered at this time
ADDTL EARNINGS: Bonus offered after 6 months and paid quarterly
BENEFITS: Not available currently.
Position Features
This position requires most or all the following technical skills:
1. Experience with Microsoft Suite, including Outlook, Notes, Teams.
2. Dictation and letter writing.
3. Working closely with clients verbally and written.
4. Calendarizing: Schedule travel, meetings, calls, written updates and reports, activities, due dates, company-sponsored events.
5. Answer phones, copy papers and packages and mail papers.
Of High Benefit (Please possess some or most of these qualities):
1. Interest in real estate finance, the emerging cannabis industry, and the world of investments.
2. Well versed, comfortable around wealth and high net worth individuals.
3. High communication skills and the ability to interact.
4. Notary, real estate licensee or application, loan processing, underwriting.
5. Social media, marketing, content writing.
6. Inter-office compliance regarding employment and standard business practices.
Helpful knowledge of the following
1. QuickBooks or Equivalent.
5. Mail Chimp or Constant Contact.
6. Copper or other CRM.
7. Some database management experience
8. Squarespace/WordPress
Of High Benefit (Not mandatory but helpful)
1. Interest in real estate finance, the emerging cannabis industry and the world of
investments.
2. Well versed, comfortable around wealth and high net worth individuals.
3. High communication skills and the ability to network and interact.
4. Notary, real estate licensee or application, loan processing, underwriting.
5. Interest in and some experience with social media, marketing, content writing.
6. Inter-office compliance regarding employment and standard business practices.
Sample Workday
1. Review principal’s daily email.
Take action based on Principal’s categorization of each email. Primary job is to add the
email sender's data into the global contact list using the category that Principal
assigned. Once caught up, the task should take between 15-30 minutes.
Review principal’s email folders 1x per day and take action according to understanding.
Check folders named "emails to add" in each of principal's email addresses and save
contacts to both Mailchimp and global contact list.
Preview 1x-2x a day to see what actions admin can take away from principal.
2. Meetings
Maintain the meeting schedule by (1) making sure the people are aware of meeting
times and any schedule changes (2) make sure that the weekly agenda format is the
same every week and that everyone has the ability to edit and add important topics, etc.
The weekly meetings agenda is to be posted on OneNote so that they are evergreen.
3. Tasks and Company Duty Maintenance and Execution
There are a multitude of "things" that must be done for the sound and predictable
growth of our two companies. Examples are making sure that taxes are filed timely,
creating template SOP's, sending birthday cards, creating a companywide calendar, etc.
The executive assistant is responsible for helping Waldman assigning priorities and
maintaining progress on all company tasks.
4. Calendar Maintenance
Dark Travel Days
Balloon Payment Notices and due dates
Tax Preparation and tax deadlines and payments
Please provide a resume and a short introduction to yourself and indicate how your qualifications
should be reviewed prior to a meeting. The option to continue employment under FULL-TIME
STATUS may be offered any anytime following 6 months of employment.
Job Types: Part-time, Contract
Pay: $18.00 - $25.00 per hour
Schedule:
- Monday to Friday
Supplemental Pay:
- Bonus pay
Experience:
- Microsoft Excel: 1 year (Preferred)
- Microsoft Powerpoint: 1 year (Preferred)
Work Location: Multiple Locations
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LeafLink is the largest unified B2B cannabis platform, providing licensed cannabis businesses a suite of tools to manage their business more effectively, sell or order from their favorite brands and accelerate growth. We are one platform, one solution and we're defining the way thousands of cannabis brands, distributors and retailers streamline their operations. With thousands of brands and retailers across 30+ markets in North America, we are setting the industry standard for how cannabis businesses grow together. LeafLink processes more than $4.4 billion in wholesale cannabis orders annually.
Our team, backed by funding from leading VC's, including Founders Fund, Thrive Capital, Nosara Capital, and Lerer Hippeau is poised to define the cannabis supply chain through technology. LeafLink was named one of Inc. 5000's 'Top 5000 Fastest-Growing Private Companies', one of Built In NYC's 'Best Places to Work in 2021', as well as one of Fast Company's 'Top 10 Most Innovative Companies in Enterprise for 2020', joining the ranks of Amazon, Slack, and VMWare - and we're just getting started!
The Role
LeafLink is seeking an Executive Assistant to the CEO to join our fast-growing team. In this role, you will be reporting directly to the Chief Executive Officer. This role will be responsible for streamlining and prioritizing the CEO's time, scheduling and coordination of a wide range of meetings, handling of travel and accommodation arrangements, and any ad hoc projects the CEO requests. The ideal candidate is a collaborative, highly organized, detail-oriented individual with strong communication and customer service skills.
What You'll be Doing
- Providing full support to our CEO: managing company and personal details while maintaining full discretion and confidentiality
- Extensive scheduling, monitoring and prioritizing of all day-to-day incoming communication and requests for time
- Liaising with internal executives & teams, as well as external business contacts (including investors and board members) to establish seamless communication
- Planning, coordinating and scheduling all meetings: 1:1s, small and large group meetings, including leadership team meetings, All-Hands, QBRs, off-sites
- Anticipating and resolving any scheduling conflicts and managing all administrative details
- Arranging all travel including flights, hotels, ground transportation; creating detailed itineraries
- Scheduling and coordination of ad-hoc personal requests
What You'll Bring to the Team
- 6+ years experience in an Executive Assistant role supporting a senior executive
- Autonomous, urgent, and creative
- Able to adhere to confidentiality and sensitive information.
- You genuinely love a fast-paced work environment with ever-changing priorities
- Able to prioritize and manage multiple tasks and requests simultaneously and successfully
- Heavy calendar, travel, and meeting planning experience
- Strong project management skills
- Strong written and oral communication skills
- You genuinely love a fast-paced work environment with ever-changing priorities and demonstrate our core values
- Flexible PTO - you're going to be working hard so enjoy time off with no cap!
- A robust stock option plan to give our employees a direct stake in LeafLink's success
- 5 Days of Volunteer Time Off (VTO) - giving back is important to us and we want our employees to prioritize cultivating a better community
- WFH stipend - we've always been remote first
- Competitive compensation and 401k
- Comprehensive health coverage (medical, dental, vision)
- Commuter Benefits through our Flexible Spending Account
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Salary
$65,000 - $85,000 a year
Job Type
Full-time
Number of hires for this role
1
Qualifications
Executive Assistant: 3 years (Required)
Driver's License (Required)
Bachelor's (Preferred)
Full Job Description
POSITION SUMMARY
This position reports to the CEO/founder of the company. The Executive Assistant performs project coordination and administrative duties for a busy chief executive. The Executive Assistant works closely with the senior management team to support the CEO. Responsibilities include keeping accurate minutes of meetings, coordinating meetings, screening calls and email correspondence, maintaining calendars, making detailed travel plans for business as well as personal travel, preparing reports and correspondence and other administrative duties. The Executive Assistant travels with and occasionally drives for the CEO.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Manages the CEO’s calendars, email, and schedules appointments.
- Keeps accurate minutes of all meetings that CEO attends.
- Screens incoming calls and correspondence and responds independently when possible.
- Prepares agendas, notices, minutes, and resolutions for corporate meetings.
- Performs complex and confidential administrative functions including developing and typing written correspondence. Responds to routine external correspondence. Prepares memos, reports, presentations payment requests, and other documents.
- Transcribes documents via voice recording system.
- Schedules personal appointments and follow up on items related.
- Arranges complex travel plans and itineraries; compiles documents for travel-related meetings. This activity is for work and personal travel.
- Occasional driving required.
- Prepares the CEO’s expense reports.
- Maintains confidentiality of all corporate, personnel and research matters.
- Other duties as assigned.
REQUIRED QUALIFICATIONS (Education, Experience, Knowledge, & Skills)
- Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.
- Must have a minimum of three years of experience working for a privately owned company owner/executive as an Administrative Assistant to an executive.
- Bachelor’s Degree or equivalent experience.
- Three years of experience arranging complex travel.
- Must be able to interact and communicate with individuals at all levels of the organization.
- Must have intermediate knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software (MS Office).
- Work requires continual attention to detail in composing, keyboarding, and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
- Must have fast, accurate typing skills.
- Strong communication skills.
- Strong organizational skills.
- Must have a valid driver’s license, a clean MVR and have own reliable transportation.
- Has access or ability to have access to internet from home.
- Must have the ability to be on-call at all times, 24/7.
WORK ENVIRONMENT & PHYSICAL DEMANDS
- While performing the essential functions of this job, the employee must possess strength, stamina, and mobility by walking considerable distances at various facilities during the course of the work shift, to perform duties in any environment including out of doors in all weather conditions, drive long distances, use of hands and fingers to complete reports, stand for prolonged periods of time in an upright position for continuous periods, bend to lift and move materials with the use of proper equipment, near acuity for clarity of vision at 20 feet or more with or without corrective lenses; vision to read printed materials; hearing and speech to communicate in person and over the telephone and/or radio.
COMPENSATION AND BENEFITS
- Compensation Range: $65,000-$85,000/YR DOE
- Benefits: Health, vision, and dental insurance. Generous PTO accrual. Six (6) Company paid holidays. 25% employee discount on product.
Full time position. Relocation is NOT available. NO RECRUITERS.
All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor. Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.
Job Type: Full-time
Pay: $65,000.00 - $85,000.00 per year
Benefits:
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 10 hour shift
- On call
Education:
- Bachelor's (Preferred)
Experience:
- Executive Assistant: 3 years (Required)
- Travel arrangement: 3 years (Preferred)
License/Certification:
- Driver's License (Required)
Willingness To Travel:
- 75% (Preferred)
Work Location:
- Multiple locations
This Job Is Ideal for Someone Who Is:
- Dependable -- more reliable than spontaneous
- People-oriented -- enjoys interacting with people and working on group projects
- Detail-oriented -- would rather focus on the details of work than the bigger picture
Company's website:
- maggiesfarmmarijuana.com
Benefit Conditions:
- Waiting period may apply
- Only full-time employees eligible
Work Remotely:
- No
COVID-19 Precaution(s):
- Remote interview process
- Personal protective equipment provided or required
- Social distancing guidelines in place
- Sanitizing, disinfecting, or cleaning procedures in place
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Beleaf Medical is a Missouri based company focused on providing medical marijuana to the growing patient base. The position would be Full-time and previous administrative support experience is required. As the executive assistant, you will be a key part of the executive team with opportunities for upward mobility. We currently employ 25 people and anticipate that we will grow to 125 in the next 16 months. It is preferred that successful applicants will possess a Bachelor's Degree with experience serving in a support role. The executive assistant will be responsible for daily support to the CEO and other executive team members. This position will also serve with monthly support in preparing and executing successful board meetings.
Full Job Description
Position Purpose:
Relieves the executive of administrative type functions in order to increase the time the executive has available for senior level responsibilities.
- Communicates and interprets administrative and operating policies and procedures.
- Assists in the preparation and coordination of records, statistics, and reports regarding operations, etc.
- Gathers information for board meetings, programs, events or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, preparing materials and assisting with controlling event budget
- Handle a wide variety of situations and conflicts involving the clerical and administrative function of the office.
- Responsible for confidential and time sensitive material.
- Prepare routine and advanced correspondence including letters, memoranda, and reports.
- Plan, coordinate and manage team retreats and several annual onsite meetings of 40+ people
- Development of presentations with external partners and facilitate internal company meetings and presentations.
- Fill-in where and when needed in ad hoc assignments (ie-help with dispensary openings or special events
- Other duties as assigned
Education/Experience:
4 year degree preferred, 2+ years of related experience with knowledge of positions concepts, practices and procedures. 2+ years of experience as an Executive Assistant preferred
Salary:
$18.00 to $25. Per hour
Job Type: Full-time
Pay: $18.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Education:
- Bachelor's (Preferred)
Experience:
- Microsoft Office: 2 years (Preferred)
- Administrative Experience: 2 years (Required)
Typical start time:
- 8AM
Typical end time:
- 4PM
Company's website:
- www.beleafmedical.com
Benefit Conditions:
- Only full-time employees eligible
Work Remotely:
- No
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Looking for an “Executive Assistant / Project Manager Hybrid” to work remote 2x per week, and eventually transition to working out of our Beverly Hills office 3x per week.
Do you LOVE watching Shark Tank? Have you ever watched an episode of Silicon Valley? Do you love being hands-on with new and exciting projects, enjoy being around the entrepreneurial hustle, and have a passion for being creative and bringing projects to life - this is the gig for you! (seriously!)
We are a team of founders/inventors and entrepreneurs in our late 20s, early 30s and have 3 ongoing startup projects running simultaneously. We're seasoned entrepreneurs who have been featured in publications like Forbes, Entrepreneur, Venture Beat, Techcrunch, etc.
We are on the hunt for our “right hand” person to help fill in the administrative gaps. Our projects range from Beverage-Tech, to Cannabis-Tech, to SaaS and more!
Must have experience with:- Detailed online research on various topics/trends- Create detailed presentations based on online research- Deck creation- Being super organized- Creative problem solving and idea generation- Outreach emailing (sales experience is a huge plus)- G Suite: advanced knowledge of this is non-negotiable.- Preferred: evidence of significant academic achievement or other related distinction
Example tasks:- Create lists of qualified leads- Research possible manufacturers/suppliers for given projects- Followup with contractors/project based service providers- Maintain timelines across numerous, diverse projects- Organize archives, including photo, video, and text files- Prepare and submit invoices, track expenses, and prepare expense reports- Proactive management of all day-to-day operations
*The company is an equal opportunity employer and is committed to creating an inclusive environment for all employees.
Job Types: Full-time, Part-time
Pay: $15.00 - $20.00 per hour
Benefits:
- Flexible schedule
- Professional development assistance
- Referral program
Schedule:
- Monday to Friday
Supplemental Pay:
- Commission pay
COVID-19 considerations:This job will be offered 100% remote with task management/tracking software as an aid to track hours worked.
Experience:
- Executive Assistant: 1 year (Preferred)
Education:
- Associate (Preferred)
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Executive Assistant needed for female CEO headquartered in Henderson
Mist Health
Executive Assistant needed for female CEO headquartered in Henderson, Nevada with offices globally. Applicants should be comfortable learning and performing general office administrative and business support tasks for nutraceutical, beauty, and medical cannabis brands here and in Southern California, as well as handling routine daily matters. Applicants do not need specific experience as an assistant but have a positive attitude and be genuinely excited about learning. Flexible, part to full time hours with strong advancement and career potential.
Pay $12-$16 to start depending on skill level.
Job Type: Full-time
Pay: $12.00 - $16.00 per hour
Benefits:
- Employee Discount
- Flexible Schedule
Schedule:
- Holidays
- Monday to Friday
- Weekends
Supplemental Pay:
- Bonus Pay
License:
- Drivers License (Preferred)
Work Location:
- One location
This Job Is:
- A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more
Company's website:
- www.mistcorporate.com
Work Remotely:
- No
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Executive Assistant to CEO
NorthStar Financial Services Group, LLC
Northstar Financial Consulting Group, a leading financial firm focused in the media, tech and cannabis space, is looking for an executive assistant to support our CEO in all matters related to running business operations. Our firm provides cutting-edge financial, accounting and management consulting services to the leading brands, distributors and operators in the space, and the position will grant exposure to the inner workings of the business side of these dynamic markets. In addition, applicants will be expected to assist with administrative tasks including scheduling, mail room functions, responding to emails, phone calls and general operations management. Please visit our website for further information (www.nstarfinance.com).
Job Type: Part-time
Pay: $20.00 per hour
Experience:
- Executive Assistant: 1 year (Preferred)
Additional Compensation:
- Bonuses
Work Location:
- Fully Remote
This Job Is Ideal for Someone Who Is:
- Dependable -- more reliable than spontaneous
- Detail-oriented -- would rather focus on the details of work than the bigger picture
- Achievement-oriented -- enjoys taking on challenges, even if they might fail
Schedule:
- Monday to Friday
Company's website:
- www.nstarfinance.com
Work Remotely:
- Yes
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Executive Assistant needed for busy female CEO headquartered in Henderson, Nevada with offices throughout the country (Arizona, California, DC, Florida, Illinois, Indiana, Michigan, New York, Pennsylvania, Texas, Utah, Wisconsin). Applicants should be comfortable learning and performing general office administrative and warehouse support tasks for nutraceutical, beauty and medical cannabis brands and businesses as well as handling routine daily matters for her. Applicants must be highly organized with a positive attitude and be excited about learning. Flexible, part to full time hours to start with strong advancement potential. Please send a resume or a short paragraph describing you and your goals to xxx. Social media pages and an initial video interview may be used in the screening process.
Job Types: Full-time, Part-time
Salary: $15.00 to $20.00 /hour
Experience:
- c-level executive assistant: 1 year (Preferred)
- executive assistant: 1 year (Preferred)
License:
- Drivers License (Preferred)
Additional Compensation:
- Other forms
Work Location:
- Multiple locations
Benefits:
- Flexible schedule
- Professional development assistance
- Other
This Job Is:
- A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more
Schedule:
- Monday to Friday
- Weekends required
- Holidays required
Benefit Conditions:
- Waiting period may apply
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Busy CEO is looking for a right hand hand man or woman to help with daily duties. This could involve anything and everything having to do with scheduling appointments, to finding bids for construction projects, delivering products to stores, helping with creative ideas, managing social media for companies and any other thing that could be of help to said executive.
The businesses involved are real estate and cannabis. So if you have any experience with those it would be great but more importantly experience with secretarial work or assistant services would be necessary.
Possible perks would be paid travel for business excursions. Product discounts.
Job Types: Full-time, Part-time
Salary: $12.00 to $15.00 /hour
Experience:
- executive support: 1 year (Preferred)
- Executive Assistant: 5 years (Preferred)
Additional Compensation:
- Store Discounts
Work Location:
- One location
- On the road
Typical start time:
- 10AM
Typical end time:
- 7PM
This Job Is:
- A job for which military experienced candidates are encouraged to apply
- A “Fair Chance” job (you or the employer follow Fair Chance hiring practices when performing background checks - learn more at https://start.indeed.com/fair-chance)
Schedule:
- Monday to Friday
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High Times is the definitive resource for all things cannabis. From cultivation and legalization, to entertainment and culture, to hard-hitting news exposing the War on Drugs, High Times has been the preeminent source for cannabis information since 1974.
High Times is much more than magazine. Today, High Times transcends the print, digital and physical worlds through magazines, websites, apps and live events. We are journalists, enthusiasts, entrepreneurs, music lovers, foodies, tech geeks and much more. But above all, we are committed to connecting people with the most relevant and timely information to inform their worldview and help them take a serious look at the health benefits, business opportunities and rich culture of cannabis.
Job Description
High Times is on the search for a superstar Executive Assistant to our CEO! This is a great opportunity to gain exposure to the leading Cannabis company. Meticulous attention to detail, flexibility to roll with ever-changing priorities, and an unflappably positive attitude will lead to success in the EA role. If you are a self-starter and proactive problem solver, come join our team!
- Provide comprehensive support to the three executives to include strategic calendaring through Google Calendar; booking travel and accommodations; monthly expense reporting; plan offsite events, prepare documents for meetings, and work on strategic projects.
- Create, route, and process written and verbal correspondence with impeccable discretion and confidentiality across multiple platforms.
- Coordinate with external parties and their executive staff on frequent/regular meetings.
- General administrative duties (e.g., taking detailed notes, preparing meeting materials as needed) and a willingness to take on special projects with evolving priorities.
- Plan and execute team offsites, including sourcing venues, vendors, and activities.
- Assist team with tracking team budgets, invoices, submitting/approving expenses, and resolving any AP or AR issues.
Qualifications
null
Additional Information
All your information will be kept confidential according to EEO guidelines.
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Company Description:
Shyne Labs is a fully licensed, compliant and permitted industrial scale hemp extraction facility in Franklin, KY. Our focus is the quality and efficient processing of industrial hemp into CBD products. Shyne Labs main production facility spans over a 15,000 sq ft facility using state of the art equipment. We take pride in our company culture and value our team members. Our employees come from a wide range of backgrounds, each bringing their own unique skills and talents to the table, working together to continue and increase our incredible momentum of growth.
Job Description:
This is a great opportunity for those interested in learning more about the cannabis and CBD industry. We are looking for someone who is great with people, exceptionally organized, eager to learn, and willing to wear multiple hats.
- Conserving management team’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating communications
- Acting as the point of contact among executives, employees, clients and other external partners
- Providing real-time scheduling support by booking appointments and preventing conflicts
- Managing and updating company website and social media
- Managing creation of marketing materials
- Updating and maintaining internal databases
- Acting as basic tech support (phone systems, printers, basic software)
- Other minor graphic design work as needed
- Other administrative tasks as needed
Skill Requirements:
1. Bachelor’s degree preferred, but not required
2. Preferred 3 – 5 years of administrative or other relevant experience
3. Must have strong interpersonal skills: empathetic, friendly, able to relate to people from a variety of backgrounds
4. Excellent verbal and written communication skills
5. Extremely organized with time management skills
6. Ability to work independently
Compensation is competitive and commensurate with experience and skills.
Job Type: Part-Time or Full-time
Job Types: Full-time, Part-time
Salary: $11.00 to $18.00 /hour
Work Location:
- One location
Benefits:
- Health insurance
- Paid time off
- Flexible schedule
Working days:
- Monday
- Tuesday
- Wednesday
- Thursday
- Friday
Hours per week:
- 20-29
- 30-39
Typical start time:
- 9AM
Typical end time:
- 5PM
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We are Docklight Brands, a pioneering consumer brands company crafting the future of the rapidly-emerging legal cannabis industry. Docklight is building hemp-derived brands that resonate with customers and are among the best-selling hemp-derived brands in the market, like Marley, Irisa, and Goodship. We’re focused on growing our asset-light business model to scale quickly and spread globally.
At Docklight, you’ll have the freedom to flex your intellect and creativity. You’ll apply your skills, experience, and entrepreneurial spirit to a wide variety of projects on a global scale. You’ll move fast, think on your feet, and never be bored. This is a new frontier; exciting, fast-paced, complex, and deeply rewarding for those who are up to the challenge.
Salaries and benefit packages are very competitive. Office perks are excellent. You’ll feel appreciated and welcome as part of our team. This is your chance to make a meaningful contribution to a rapidly developing industry. Are you ready to dive in?
This role will serve as primary support for the CEO in an administrative support capacity. The perfect candidate will be extremely organized, well-spoken, communicate effectively in written form, proficient in the MS Office Suite, and comfortable with communication technology.
Key Responsibilities
- Maintains executive’s appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel (lunch orders, expense reports etc)
- Acting as the point of contact between the executive and internal/external clients
- Undertaking the tasks of receiving calls, taking messages and routing correspondence
- Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
- Maintains customer confidence and protects operations by keeping information confidential
- Works closely and effectively with the executives to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the execs updated
Qualifications
- 5+ years proven experience as an executive assistant for a VP and/or C-level executive
- Expert computer skills and in-depth knowledge of relevant software such as the MS Office Suite
- Exemplary planning and time management skills
- Highly organized and detail-oriented
- Ability to multitask and prioritize daily workload
- High-level verbal and written communications skills
- Ability to maintain discretion and confidentiality
Please no phone calls/No recruiting agencies
Please note, only those applicants under consideration will be contacted. Please accept our utmost appreciation for your interest. Docklight is committed to maintaining a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants, regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status will receive consideration for employment. If you have any accessibility requirements or concerns regarding the hiring process or employment with us, please notify us so we can provide suitable accommodation.
Please, no phone calls/no recruiting agencies.
The job description is representative of typical duties and responsibilities for the position and is not all-inclusive. Other duties and responsibilities may be assigned in accordance with business needs. We are proud to be an equal opportunity employer. A background check will be conducted after a conditional offer of employment is extended.
Apply for this job with Docklight Brands
Apply now →
By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company.
Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply.
Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.