Cannabis jobs at Pacific Packaging LLC

Position Title: Executive Assistant
FLSA Status: Non-Exempt, Full-Time (nights and weekends may be required)
Salary: 48,000 - $52,000 (depending on experience)
Reports To: President & CEO

Summary of Position:

We are seeking to hire an in-person Executive Assistant to support a busy CEO who operates businesses in wholesaling, agriculture, and entertainment. Offices for this position are located within the Downtown Tacoma area; this is NOT a remote work position. In this position you will be managing both business and personal affairs for the CEO; providing efficient and responsive administrative, organizational & logistical service ensuring that his time is managed properly. A successful candidate would be hard-working, detail-oriented, creative, independent problem solver, fast-paced thinker, intuitive, well organized, decisive, adaptable, articulate, clear communicator, and note taker. In this role you would act as the liaison between the CEO and our clients and industry partners. You would be ultimately responsible for making sure that the CEO's time is maximize by effectively managing their complex calendars and channels of correspondence. A high level of trust and responsibility is crucial in this position.

Responsibilities of Position:

• Act as the point of contact among internal principals, employees, clients, and other external partners
• Managing the CEO’s personal and business calendars including all appointments, meetings, work schedule, and conferences.
• Timely monitoring, managing, and responding to the CEO’s email. This includes creating any preliminary drafting for all correspondences on the CEO’s behalf.
• Coordinating all company meetings and business calls on behalf of CEO, verifying attendees, and taking and distributing meeting notes.
• Representing the CEO and attending meetings in their absence.
• Coordinate information from the company’s senior staff concisely to prepare quick updates and authorization needs for the CEO.
• Performing administrative support duties, including but not limited to drafting and typing correspondence, making copies, answering phone calls liaising with clients and partners competently and professionally and directing inquiries to the proper party when needed.
• Performing clerical duties, maintaining files, organizing, and ordering supplies.
• Arranging domestic and international flights, transportation, and accommodations for CEO both business and personal.
• Traveling within the state as well as some out of state travel with per diem.
• Run errands as requested including being willing and comfortable running personal errands as needed.
• Maintain and track CEO expenses & report them to Accounting Department
• Performing other duties as assigned.

Requirements & Skills:

• High School Diploma or GED required
• Degree or Certification in Office Administration, Management desired, but not required.
• 2+ Years proven work experience in an executive assistant capacity
• Proficiency in Microsoft Office applications
• Experience and familiarity with Sales Force Software is preferred
• General interest and knowledge in cannabis industry is preferred
• A high level of responsiveness, professionalism, confidentiality, coordinating, and organizational skills
• Excellent communication, customer service skills, multi-tasking abilities, and phone etiquette
• Detail oriented, proactive, efficient, and service focused with excellent follow up skills.
• Must have valid driver’s license, reliable vehicle, insurance, and good driving history
• Willing to work some nights, evenings and on call.

Work Environment:

The environmental conditions described are representative but not all-inclusive of those that must be met by an employee to successfully perform the functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

Tacoma, WA based workplace in combination with a remote virtual workspace. Frequent independent travel, travel may be upwards of 50% of daily schedule. Physical demands: While performing duties of job, employee is occasionally required to stand; walk; sit; reach with hands and arms; talk and hear. Employee must occasionally lift and/or move up to 40 lbs. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Phone & Virtually Time: Approximately 25% of work will be spent on the phone with prospects or in virtual meetings.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, physical demands and required skills. 5th House Farms may at its discretion add to or change the duties of the position at any time. Employment with our company is “at will,” meaning that either the employee or our company may terminate the employment relationship at any time and with or without cause.

Equal Employment Opportunity

We are committed to the principle of equal employment opportunity for all qualified individuals. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.

Americans with Disabilities Act Applicants as well as employees who are or become disabled must be able to perform the essential duties & responsibilities either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.

Job Type: Full-time

Pay: $48,000.00 - $52,000.00 per year

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• 8 hour shift

Supplemental Pay:

• Bonus pay

Experience:

• Microsoft Excel: 2 years (Required)
• Microsoft Powerpoint: 1 year (Preferred)
• Personal assistant: 2 years (Required)

License/Certification:

• Driver's License (Required)

Shift availability:

• Day Shift (Preferred)

Willingness to travel:

• 50% (Preferred)

Work Location: One location

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