Cannabis Accounting Administrative Assistant Jobs

Full Job Description
Accounting Administrative Assistant
We are looking for a hard-working, detail-oriented, dependable individuals with a friendly and collaborative attitude and startup mentality to join our growing team.
The Administrative Assistant will provide administrative and accounting support to the Senior Controller. Daily responsibilities will include data entry, and tracking expenses and receipts. The ideal candidate should have excellent oral and written communication skills and be able to utilize software, such as Microsoft Excel and Google Sheets and QuickBooks.
Job Responsibilities:
These include but are not limited to (other duties may be assigned):

• Assist in the preparation of regularly scheduled financial reports
• Assists with vendor and client requests on behalf of the Senior Controller, including email responses phone call communication
• Reviews applicant resumes and schedules interviews
• Serves as a backup to assist with time punches and missing punch reports to department leadership
• Serves as a backup to process Time Off Requests and ensures these are updated in the timekeeping system
• Delivers items to be filed to office team, including but not limited to new hire paper work, time off request sheets, employee paperwork, etc
• Reach out to vendors via phone, or email as needed
• Accounts payable and receivable setup and maintenance
• Use various word processing, spreadsheet, and accounting software
• Establishes and maintains filing system, sorts and directs mail, and maintains an accurate company calendars as needed
• Any other duties assigned by the Accounting Director

Minimum Requirements

• Must be eligible to work in the United States.
• Minimum age of 21 years.
• Excellent computer skills; ideal candidate should be extremely technology-savvy
• Accounting experience is a plus; QuickBooks experience is a plus
• Professional manner and a strong ethical code
• Background check required.
• High school diploma or equivalent
• Experience cultivating cannabis is not required
• Fundamental knowledge, as well as the ability and interest to be taught and guided in areas related to cultivation and processing operations and procedures.
• Shows self-motivation and the ability to work well with others.
• Ability to listen well and communicate effectively with various audiences, especially with the direct supervisors and other team members.

Physical Requirements
Schedule:

• Part Time to start, with FT expected
• Day shift

Ability to commute/relocate:

• Sacramento, CA 95815: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: One location

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Accounting Administrative Assistant

Job Description

Who We Are:

We're Nirvana, We are on a mission to elevate your cannabis experience.

Nirvana Center Dispensaries is a group of Family-Owned and Operated State Licensed Marijuana Dispensaries founded in 2016, in Phoenix, Arizona. Everyone walks into Nirvana looking for something, and it's our goal to meet your needs. A Nirvanist will work with you to curate a one-of-a-kind cannabis experience. One that’s as unique as you are.

We currently have 11 open dispensaries in Arizona, Michigan, and Maryland with plans to open more stores in Maine, Oregon, Massachusetts, South Dakota, Illinois, Ohio, and New Jersey. Providing patients & customers with the highest quality cannabis has been our focus for almost a decade.

Job Summary:

We are looking for a responsible, reliable, and motivated Administrative Assistant to help with our Corporate Accounting Departments daily needs.

The Administrative Assistant will provide administrative support to the accounting department. Daily responsibilities will include data entry, and tracking expenses and receipts. The ideal candidate should have excellent oral and written communication skills and be able to utilize software, such as Microsoft Excel and Google Sheets.

Responsibilities:

• Assist in the preparation of regularly scheduled financial reports
• Balance and reconcile ledgers
• Reach out to vendors via phone, or email as needed
• Accounts payable and receivable setup and maintenance
• Use various word processing, spreadsheet, and accounting software
• File expense receipts on a regular basis
• Filing as needed
• Any other duties assigned by the Accounting Director

Qualifications:

• Superior attention to detail and willingness to learn
• Excellent computer skills; ideal candidate should be extremely technology-savvy
• Accounting experience is a plus; QuickBooks experience is a plus
• Professional manner and a strong ethical code
• Must be 21 +

Physical Requirements:

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 20 pounds at times.
• Must be able to access and navigate each department at the organization's facilities.
• Be able to stand, and sit for prolonged periods of time, bend, kneel, squat, and twist

Wages:

Depends on experience

Job Type: Full-time

Pay: $15.00 - $19.00 per hour

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Center Line, MI 48015: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)

Work Location: One location

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Basic Function:

Incumbent is responsible for the analysis accounting and other fiscal documents from licenses and prospective licenses. Will also be responsible for monitoring two budgets allocated by the Seneca Nation. Functions of this role will be to support ongoing business activities by providing costing support, analyzing financial data and subsequently providing guidance in order to reduce costs and maximize profitability. Provides administrative support to the Director/Executive Director and staff.

Qualifications:

Bachelors or Associates Degree Accounting or Business Administration with 2 years financial accounting experience (GAAP), or combination of education and experience. Must possess thorough working knowledge of spreadsheet application, accounting software, budget preparation and analysis. Must have excellent communication skills, both written and oral. Read and understand legislation and regulations. Strong organizational and planning skills. Mastery of MS Office 365 and Adobe Acrobat Pro DC applications. Able to type 50+ words a minute. Able to physically lift at least 30 lbs. Strong Customer Service skills. Experience in the cannabis industry and familiarity with practices and professional standards. Must have a valid NYS drivers license. Must be able to travel locally. Must be 21 years of age or older to work within the Cannabis Industry.

Job Type: Full-time

Pay: $18.93 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Work Location: One location

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As an Administrative Assistant/Accounts Payable you will provide administrative and accounting support to Accounts Receivable/Payable team within the branch which may include billing, inventory and data entry duties. The ideal candidate will have excellent attention to detail, be able to work in a team and be able to communicate the status of accounts to assigned personnel.

An Accounts Payable/Receivable Administrative Assistant will:

• Work with accounting team to compile and sort invoices, checks, and other business transaction documents.
• Audit invoices against purchase orders and research discrepancies.
• Maintain accounts spreadsheets and records with accurate payment and credit information.
• Assist Accounts Payable/Receivable and provide backup support as needed.
• Provide excellent customer and internal support for any accounting related inquiries.
• General office work such as filing, faxing, answering phone, and other administrative tasks.
• Basic Contracts and Legal Knowledge.

**Two to three years of on-the-job experience preferred.

Job Type: Full-time

Salary: $10.00 - $12.00 per hour

Schedule:

• 8 hour shift

Educación:

• Associate (Obligatorio)

Idioma:

• Ingles & Español (Obligatorio)

Work Location: One location

Apply for this job with JOY Premium Cannabis

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Accounting Administrative Assistant - MUST LIVE IN DURANGO, CO AREA

Our accounting operations support multiple companies managed under the ownership group. With over ten years experience in the cannabis industry, we have expanded to new markets and are seeking an accounting assistant to join our team. This position is being advertised as part-time, but full-time work is available for the right candidate who has prior training and experience in the accounting field. This person will report to the Controller and interact with personnel in other departments as tasks necessitate. The primary focus of this role is to assist the controller in administrative tasks and various duties to support accounting processes for all companies within the ownership group. Depending on the skill set and experience of the hired, the employee's responsibilities will broaden to include regular work assignments in any or all of the processes and job responsibilities listed below.

Preferred Qualifications and Competencies

• Bachelor’s degree in accounting or related field with 1-3 years of accounting experience preferred (relevant experience/demonstrated knowledge accepted in lieu of degree)
• Understanding of Generally Accepted Accounting Principles and accounting procedures preferred
• Experience with QuickBooks Online and QuickBooks Desktop accounting software
• Proficient in Microsoft Excel
• Strong analytical, computer and organizational skills with a high attention to detail
• Effective oral and written communication
• Motivated self-starter who focuses on accuracy and strives for continuous improvement

Job Responsibilities

Billing and Accounts Receivable

• Set up new customers and maintain customer files
• Receive sales orders and issue sales invoices
• Calculate promotional credits and issue credit memos
• Receive and record customer payments
• Monitor the aging of accounts receivable and issue monthly customer statements

Accounts Payable

• Set up new vendors and maintain vendor files
• Assist in verifying and classifying invoices for payment
• Maintain purchase logs and related support documentation
• Record purchases and monitor bills payable
• Assist in calculating monthly sales commissions for sales personnel
• Coordinate with sales personnel to manage expense reports and related support documentation
• Assist with Form 1099 filings

Inventory Management

• Coordinate with the operations department to obtain and verify production and inventory data
• Update inventory tracking schedules and assist in reconciling the flow of raw materials through production and into finished goods
• Periodically observe monthly inventory counts

Sales Tax

• Assist in obtaining and maintaining sales tax registrations and licenses
• Assist in reconciling monthly/quarterly/annual sales in preparation for sales tax filings
• Assist in recording sales tax payable and corresponding sales tax payments

Banking

• Prepare bank deposits
• Reconcile bank and credit card statements
• Assist in reconciling payments received through credit card processors

Other

• Organize and maintain accounting files and records
• Assist with end-of-period adjustments and closing activities including accruals, deferrals, intercompany allocations and reconciliations
• Assist with various special projects as needed by the Controller or other departments where accounting expertise is required

Equal Opportunity Employer
We are committed to a policy of promoting equal employment opportunities. The company recognizes the importance of diversity and leveraging the skills and talents of all people to the mutual advantage of each individual and the organization. The company is committed to the prevention of employment discrimination related to race, religion, color, sex (including sexual harassment), gender identity, national origin, age, marital status, disability and military or veteran status, sexual orientation or any other action covered by federal or applicable state/local laws.

Work Remotely

• No

Job Type: Part-time

Pay: $17.00 - $24.00 per hour

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Durango, CO 81303: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)

Work Location: One location

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HERBL is California’s largest cannabis distributor and supply chain solutions company servicing more than 850 storefront and non-storefront retail licensees. Founded in 2016, HERBL’s team is composed of distribution and retail experts with extensive experience in large-scale global supply chains. HERBL brings the state's leading cannabis retailers and top brands together through world-class technology, unparalleled service, and high-security, state-of-the-art facilities, and trucks. Exclusive brand partners include the leaders in flower, vapes, edibles, topicals, pre-rolls, and concentrate. To learn more, visit www.HERBL.com.

This position is responsible for accurate and efficient application of customer payments in the Accounting ERP system as well as supporting other areas of the accounting and administrative department. This is a highly accountable position that requires attention to detail and
comfortable use of computer systems.

Essential Duties

• Enter and apply payments from customers into the Accounting ERP system daily.
• Inform the A/R Team about discrepancies or issues with customer payments.
• Remote deposits (scans) of check payments to the bank.
• Create the cash collection log weekly in Excel.
• Periodically send statements to customer as well as invoices or other documents as needed
• Monitor the Accounting Inbox and respond to customers as appropriate.
• Review cash payments received and create IRS 8300 forms according to policies.
• Back up the Cash Room Administrator in counting and recording cash collected.
• Back up and support the Front Desk Administrator daily as needed.
• Scan documents for retention.
• Assist with accounting and administrative tasks and projects as needed.

Competencies

• Data entry
• Excel skills
• Detail-oriented
• Verbal and written communication skills

Work Environment and Physical Demands

• Regularly required to stand, walk, sit, talk, see and hear
• Requires sitting/standing at a computer for long periods
• Operates primarily onsite
• Routinely uses standard office equipment such as computers, phones, mouse, and keyboard
• This is a full-time, 40 hours a week position
• Typical work hours occur Monday through Friday and between the hours of 8 am and 5 pm
• Ability to lift and carry items weighing up to 35 lbs

Required Skills and Experience

• 1-2 years accounting or office clerical experience or other related business experience.
• Proficient in Microsoft Applications with high level of comfort in Excel.
• Ability to work in a fast-paced start up environment
• Strong verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to work independently

We welcome and encourage people of all types of backgrounds and identities to apply for our positions. We will consider all qualified candidates without regard to race, color, religion, sex, national origin, age, marital status, veteran status, sexual orientation, gender identity or expression, disability status, pregnancy, genetic information, citizenship status or any other characteristic that makes you unique. This policy applies to all stages of employment.

All offers for employment at HERBL are conditional upon successfully completing a criminal background check. HERBL will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

HERBL is laser-focused on the distribution of naturally derived products, giving all of our attention to supporting brands and retailers in what’s best for their businesses. We believe having company-owned brands inherently creates a conflict of interest, so we have chosen to be a pure play distribution company. By not having company-owned competing brands, you can take comfort in knowing that every action we take is in a brand or retailers best interest.

We care deeply about relationships, integrity, collaboration, and are always committed to doing what is right. We honor this belief when working with our suppliers, our customers, and our team members. The HERBL team is a blend of individuals who have significant experience from many different backgrounds including, but not limited to Supply Chain, Sales, and Operations in high-volume distribution.

Job Type: Full-time

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By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.

HERBL is California’s largest cannabis distributor and supply chain solutions company servicing more than 850 storefront and non-storefront retail licensees. Founded in 2016, HERBL’s team is composed of distribution and retail experts with extensive experience in large-scale global supply chains. HERBL brings the state's leading cannabis retailers and top brands together through world-class technology, unparalleled service, and high-security, state-of-the-art facilities, and trucks. Exclusive brand partners include the leaders in flower, vapes, edibles, topicals, pre-rolls, and concentrate. To learn more, visit www.HERBL.com.

The Accounting & Administrative Assistant position is responsible for accurate and efficient application of customer payments in the Accounting ERP system as well as supporting other areas of the accounting and administrative department. This is a highly accountable position that requires attention to detail and comfortable use of computer systems.

Essential Functions

• Enter and apply payments from customers into the Accounting ERP system daily.
• Inform the A/R Team about discrepancies or issues with customer payments.
• Remote deposits (scans) of check payments to the bank.
• Create the cash collection log weekly in Excel.
• Periodically send statements to customer as well as invoices or other documents as needed
• Monitor the Accounting Inbox and respond to customers as appropriate.
• Review cash payments received and create IRS 8300 forms according to policies.
• Back up the Cash Room Administrator in counting and recording cash collected.
• Back up and support the Front Desk Administrator daily as needed.
• Scan documents for retention.
• Assist with accounting and administrative tasks and projects as needed.

Competencies

• Data entry
• Excel skills
• Detail-oriented
• Verbal and written communication skills

Requirements

• 1-2 years accounting or office clerical experience or other related business experience.

• Proficient in Microsoft Applications with high level of comfort in Excel.

• Ability to work in a fast-paced start up environment

• Strong verbal and written communication skills.

• Strong organizational skills and attention to detail.

• Ability to work independently

While performing the duties of this job, the employee is regularly required to communicate with others effectively. This position requires sitting/standing at a computer for very long periods. This position requires the ability to occasionally lift office products and supplies, up to 35 pounds. This job operates in an onsite company office environment. This role routinely uses standard office equipment such as computers, phones, mouse, and keyboard. This position is full-time and typical work hours occur Monday through Friday and between the hours of 8 am and 5 pm but may also occasionally occur outside of typical work hours including some evening work.

We welcome and encourage people of all types of backgrounds and identities to apply for our positions. We will consider all qualified candidates without regard to race, color, religion, sex, national origin, age, marital status, veteran status, sexual orientation, gender identity or expression, disability status, pregnancy, genetic information, citizenship status or any other characteristic that makes you unique. This policy applies to all stages of employment.

All offers for employment at HERBL are conditional upon successfully completing a criminal background check. HERBL will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

HERBL is laser-focused on the distribution of naturally derived products, giving all of our attention to supporting brands and retailers in what’s best for their businesses. We believe having company-owned brands inherently creates a conflict of interest, so we have chosen to be a pure play distribution company. By not having company-owned competing brands, you can take comfort in knowing that every action we take is in a brand or retailers best interest.

We care deeply about relationships, integrity, collaboration, and are always committed to doing what is right. We honor this belief when working with our suppliers, our customers, and our team members. The HERBL team is a blend of individuals who have significant experience from many different backgrounds including, but not limited to Supply Chain, Sales, and Operations in high-volume distribution.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: One location

Apply for this job with HERBL

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By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.

The Job: As the Accounting and Administrative Assistant, you will have the following duties:

Accounts Payable

• Review vendors' bills for accuracy.
• Enter bill data into our system.
• Communicate with vendors about bill and payment issues (email and phone).
• Monitor bill deadlines to ensure our timely payments to vendors.

Receiving

• Review documentation from Receiving Department.
• Enter data into our system to account for product received.
• Account for partial shipments and shortages.

• Monitor status of purchase orders to ensure that all product we have ordered is either received or incoming.

• Communicate with Receiving Department (email, phone, in-person) and vendors (phone and email) about discrepancies, damages, and other issues.

The Company: MAG Industries is a family owned and operated wholesale distributor and manufacturer in the tobacco and cannabis industries. We supply products to smoke shops, head shops, and convenience stores in dozens of states in the eastern U.S. We have been in business for two years and are growing rapidly, with over 50 employees currently.

Requirements:

• College degree or 5+ years relevant experience (billing, receivables, payables, or general accounting administrative experience).
• Data entry skills, including a high degree of accuracy and attention to detail.
• Hands-on experience with spreadsheets and other basic computer software.
• Ability to communicate effectively with others at the company and outside of the company.
• Team player with a good attitude.

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Bonus pay

Experience:

• administrative accounting: 5 years (Preferred)

Work Location: One location

Apply for this job with MAG Industries Ltd.

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By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.