Cannabis Admin Assistant 2 Jobs

Initial Posting Date:
12/30/2022
Application Deadline:
01/10/2023
Agency:
Oregon Liquor & Cannabis Commission
Salary Range:
$3,396 - $5,145
Position Type:
Employee
Position Title:
Administrative Specialist 2 (Administrative Assistant)
Job Description:
The Oregon Liquor & Cannabis Commission (OLCC) is recruiting for an Administrative Assistant to the Director of Licensing in our Licensing Division located at 9079 SE McLoughlin Blvd., Portland, OR.
The Administrative Assistant to the Director of Licensing provides support for the Licensing Director and the Licensing Division. Researches and provides statistical data for the division. Establishes training programs to ensure the processing of licensing alcohol businesses is timely, accurate and meets the needs of the agency and its partners. Identifies the needs and initiates/implements improvements and corrections to procedures. Informs and collaborates with management about policy issues.
We are posting this as an internal and external recruitment opportunity. Individuals who currently work for the OLCC will be given preference during the application process.
Who are we?
The OLCC is the agency responsible for regulating the sale and service of alcoholic beverages in Oregon by administering the state's Liquor Control Act and regulating the production, processing and sale of recreational marijuana in Oregon through the Control, Regulation and Taxation of Marijuana and Industrial Hemp Act. The agency also regulates the production, processing and sale of medical products sold to Oregon Medical Marijuana Program (OMMP) cardholders in OLCC licensed marijuana retail shops.
The agency is comprised of three major operational programs; the Distilled Spirits Program, the Recreational Marijuana Program, and the Public Safety Program. All three programs are supported by the Administration, Financial Services, and Support Services divisions. Revenue generated from these programs helps support state and local government programs. There was more than $625 million in revenue generated for state, county and city programs from 2020-22.
What are some of the supporting duties?

• Provides coordination support to Licensing Director, Alcohol Licensing Manager and Marijuana Licensing Manager for internal and external trainings or informational sessions, including creation of training materials, determining training needs, and delivering training material.
• Reviews and responds to general questions from internal and external stakeholders regarding Liquor and Marijuana Licensing. Reviews, responds, and routes emails, phone calls, and information requests as needed. Provides and manages important information as a resource for the Director of Licensing regarding Licensing Division needs and concerns. Creates, modifies, and maintains forms and instructional materials needed for applicants.
• Coordinates, schedules, and participates in agency licensing meetings, work groups, and committees at the discretion of the Director of Licensing. Reviews and publishes minutes for meetings. Provides administrative support to the Director of Licensing in preparation of training/guidance materials, coordination of training, ordering supplies and coordinating calendars.
• Gathers statistics and conducts studies related to division operations. Evaluates information and interprets technical laws and rules. Analyzes impacts to operating procedures, relationships with stakeholder groups, etc. Prepares report including analysis of subject matter and recommended course of action. Implements recommendations approved by management.
• Monitors Liquor and Marijuana program activities for compliance with statutorily required key performance measures (KPMs) by collecting and analyzing statistics and existing data. Reports inconsistencies to Manager, Division Director, and sends staff communication as needed.

What do you need to qualify? Minimum Qualifications:
Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR
An equivalent combination of training and experience.
One year of postsecondary education may be substituted for up to one year of the experience.
What we are looking for (Desired Attributes):

• Basic knowledge of research techniques sufficient to collect, analyze, interpret and report data in both a narrative and statistical format.
• Skill in interpreting laws, rules, policies and procedures and applying interpretations to specific situations.
• Skill in performing technical or administrative support functions requiring independent judgment, decision making and problem resolution.
• Skill in communicating orally to explain decisions, services, or programs, or resolve problems through negotiation.
• Skill in making independent judgments and decisions in the application and explanation of laws and rules or policies and procedures.
• Skill in composing written communications such as responses to inquiries, narrative reports, instructional materials, etc.
• Ability to learn and work within specific agency programs or operations, policies and procedures affecting assigned work.
• Ability to assist management in the development of short and long range goals and objectives.

Note: You must clearly describe your experience in each area listed. Failure to provide this information may result in eliminating your application from further consideration.
How are candidates selected?
The selection process consists of a review of your application and an evaluation of your education, experience, training, and overall professionalism of your application materials. Candidates that follow the application directions, submit what is required and provide us with credentials that showcase their skills and how they meet the minimum qualifications and desired attributes will be invited to an interview. Resumes will not replace the completed job history experience in Workday. We will only review documents that are requested. Because details are really important to us, your application materials will be evaluated for grammar, spelling and punctuation.
What we offer:

• A competitive benefits package
• Paid sick and vacation leave, personal leave and eleven paid holidays per year.
• Part of a small-medium state agency where you can get to know your co-workers
• A workplace that fosters fairness, equity and inclusion to maintain a workplace environment where everyone is treated with respect and dignity.

How to Apply:

• Internal Applicants (Current State of Oregon Employee) – MUST apply through your employee Workday account. Please update your profile with current job history and education. In Workday, click on the Career application link, View Internal-Find Jobs, Find the position and select Apply.
• External Applicants - Please visit the State of Oregon job opportunities web-page to submit your application for the position.
• Workday does not pull your work history from your profile; you MUST list your current work experience on your application for it to be considered. Your resume will not substitute for completing the work experience section of your application.
• Upload and attach your resume and cover letter in addition to completing your job history and education details in Workday. Cover letters can be attached in the same space as the resume.

Want to Know More? Here’s some additional information:

• Telework: After an initial training period, this position is eligible for a flexible hybrid remote work schedule. The position is based at our (location) office and you will be required to come into the office on an as-needed basis. Telework is evaluated periodically to ensure business needs are being met and can be adjusted at any time. Please visit the state’s
  Work Reimaged
  website for more information.
• The salary listed is the Public Employee Retirement Systems (PERS) qualifying base salary range of an Administrative Specialist 1 (AL-0108-AA). If the successful candidate is PERS qualifying, the salary range will reflect the 6.95% increase.
• This position will be represented by the American Federation of State, County & Municipal Employees Union, Local 2505.
• This position serves a six month trial service period.
• Applicants must be authorized to work in the United States. Applicants who require VISA sponsorship will not be considered at this time.
• Driving: The person in this position may drive a State of Oregon vehicle. We require drivers to hold a current, valid driver’s license and maintain a good driving record in order to drive.
• Background: OLCC will conduct a personal background investigation prior to hiring. This includes a computerized criminal history check, fingerprinting and CJIS Clearance approval by the Oregon State Police. Adverse background and security check results may be grounds for disqualification.

Helpful Tips:

• Remember, your application materials must clearly describe how you meet the minimum qualifications through your prior experience or education.
• Be sure to attach a resume and cover letter. Note: Applicants who don’t attach the required documents or fail to complete the “Work History” section of the application may be automatically disqualified from further consideration. If you are concerned that the requested documents didn't attach to your application, please email a copy to [email protected] before the posting closes.
• Allow yourself plenty of time to complete and submit the application process.
• Workday will timeout after 20 minutes of inactivity.
• This posting closes at 11:59 PM on the close date listed.
• Be sure to check both your email and Workday account for updates regarding this recruitment.
• Workday performs best in Google Chrome.
• Click here for
  Resources
  and a
  Job Support Page
  .

Veteran's Preference:
The OLCC provides veterans’ preference points to all eligible veterans. For privacy reasons, please do not attach veterans’ preference documents when initially applying. You will be sent a Workday “Task” to complete once you have submitted your application. The “Task” will prompt you to provide the appropriate documentation for your Veterans’ Preference point selection. For more information, please go here:
https://www.oregon.gov/jobs/Pages/Veterans.aspx
.
Questions/Need Help?
If you have questions about the recruitment or need assistance, please contact OLCC HR Recruiter, Corie Shelley by email at [email protected].
THE OREGON LIQUOR & CANNABIS COMMISSION IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER COMMITTED TO WORK FORCE DIVERSITY

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Job Title: Administrative Assistant

Reports To: Operations Coordinator

Expected Shift: M-F, 1p, 2p or 3p start time (employee decision) then an 8 hour shift

FLSA: Hourly Non-Exempt

Hourly Range: $20-$25

Who We Are

We are a California-based active lifestyle company made up of seekers, explorers, and adventurers.

Our Mission

To help people achieve a life of harmony and wellness with consciously made, science-based Cannabis products.

Our 3 Pillars of Quality

Quality of Products

Quality of Life

Quality of Community

Job Summary

We are looking for an administrative assistant to help with the organization and offer administrative support to the operations team. The ideal candidate will be a hard-working professional who is able to undertake a variety of office support tasks. This person will be comfortable working with a high degree of attention to detail as they will be responsible for maintaining accurate records, taking detailed notes, and data entry.

Duties/Responsibilities

• Assist operations with daily data entry needs.
• Understand and update company policies and procedures.
• Maintain computer folders and manual filing systems.
• Provide information to the operations team by answering questions and requests.
• Answer and direct phone calls.
• Organize and schedule meetings and appointments.
• Research and create presentations for meetings.
• Stock breakroom with supplies, snacks, update message boards.
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Write letters and emails on behalf of operations staff.
• Create purchase orders on behalf of operations staff.
• Office organization, cleaning, improvements.
• Assist in employee appreciation initiatives.
• Photocopy and print out documents on behalf of other colleagues .
• Event planning, sourcing vendors, suggesting ideas.
• Create employee ID cards and assign access keys.
• Perform other duties as required.

Requirements

• Great communication skills, positive attitude, trustworthy, dependable, and able to receive constructive criticism.
• Must be able to time manage, multitask, organize, attention to details, and interpersonal skills.
• Detail-oriented and organized
• Comfortable in a fast-paced environment
• Must have excellent manual dexterity
• Being Bilingual (English/Spanish; highly prefered.

Education and Experience

• Must be age 21 or over - California residency with valid ID is required
• High School diploma or equivalent preferred
• Administrative experience (Required)
• Microsoft Office (Preferred)
• Data Entry

Computer Operations Abilities

• Basic communication app skills (messaging via telegram)
• Basic personal computer skills including email, word processing, etc

Physical Requirements

• Remaining in a stationary position, often standing or sitting for prolonged periods.
• Sedentary work that primarily involves sitting/standing.
• Repeating motions that may include the wrists, hands and/or fingers.
• Light work that includes moving objects up to 20 pounds.

Work Hazards:

• Commercial Products (Oil,Cleaning Solvents)
• Powered Industrial Vehicle (Forklift)
• Excessive Noise (Generator, Air Compressor)
• Electrical Panels
• Working around moving machinery

EEO Statement

Sunderstorm is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, national origin, ancestry, sex, gender, gender identity, pregnancy, childbirth or related medical condition, religious creed, physical disability, mental disability, age, medical condition (cancer), marital status, veteran status, sexual orientation, genetic information, or any other characteristic protected by federal, state or local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Night shift

Ability to commute/relocate:

• Sun Valley, CA 91352: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Have you previously worked in the manufacturing industry?

Education:

• High school or equivalent (Preferred)

Experience:

• Google Suite: 2 years (Preferred)
• Microsoft Excel: 1 year (Preferred)

Work Location: One location

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Description
WSLCB Vision
Safe communities for Washington State.
Mission
Promote public safety and trust through fair administration, education, and enforcement of liquor, tobacco cannabis and vapor laws.
Note: This position is a project position expected to last through June 30, 2023.
Who we are:
The mission of the Washington State Liquor and Cannabis Board (WSLCB) is to promote public safety and trust through fair administration and enforcement of liquor, cannabis, tobacco, and vapor laws. At the WSLCB we pride ourselves on creating the "wow" factor in everything we do. We search for people who demonstrate a strong work ethic, excellence in customer service, partnering and teamwork, and quality performance. We strive to be a great place to work by fostering a safe, open, inclusive and healthy work environment. We want to ensure that our organization is as diverse and inclusive as our great State of Washington.
We want to create a culture that fosters excellence in customer service, open and honest communication, transparency and accountability, data driven decisions, and business initiated process improvement.

Your opportunity at a glance:
This project administrative assistant position will provide direct administrative support and document librarian duties for the System Modernization Project (SMP). The position reports to the Deputy Director, with the Project Manager and Service Owner Manager providing leadership and guidance to this position. They will assign work to the incumbent that supports the entire Project Team. The Project Team will be comprised of agency staff, vendors, and contracted staff located across the agency. The incumbent will represent the face of the Project Team across the agency and interact with all levels of staff and external agency partners. This position will ensure that stakeholders are adequately informed and engaged under the guidance of the SMP Project Manager and Service Owner Manager.
Telework: Although this position is telework eligible, physical presence in the workplace is still an essential requirement of this position.
WSLCB provides a modern work environment and excellent benefits including:

• Training and career development programs
• Tuition reimbursement
• Telecommuting opportunities
• Generous wellness program
• Onsite exercise facility
• Active and engaging diversity program
• Infant at Work program
• Organization's commitment to your personal health and well-being.
• Work/life balance
• Free parking
• A comprehensive benefits package.

Duties

The Administrative Assistant will provide professional level administrative support, including:

• Manage calendars and schedule high level meetings with internal and external agency partners.
• Attend key project meetings and take meeting notes, record action items/assignments, and track assignments to ensure completion.
• Prepare status reports, presentations, and other material as requested by the Project Team.
• Handle various administrative details including coordinating and maintaining effective office procedures and efficient work flow.
• Arrange travel for Project Team.
• Arrange other purchasing (office supplies, etc.) for the Project Team.
• Arrange training needed for Project Team.
• Arrange any facility needs for Project Team.
• Coordinate on-boarding and off-boarding for all project team members.
• Liaison with the Licensing, IT Division, Finance Division, and Human Resources Division.
• Monitors the project budget to include purchasing supplies, equipment and monitoring expenses, budget coding, expenditure forecasting. Obtains approval and reports issues to the Project Manager.
• Creates and reviews work for quality control (formatting, grammar, polish, audience, guidelines, etc.).
• Is proficient with SharePoint, WebEx, Microsoft Teams, and Microsoft Office tools, e.g., Word, Excel, PowerPoint, and Visio.
• Maintain the project SharePoint site and internal website to ensure content is updated and current per project document guidelines.

The Administrative Assistant ensures all administrative matters are accomplished in a timely manner for the effective operation of project activities.
Qualifications

Required Qualifications:

• High school graduation or GED

AND

• A minimum of three (3) years’ professional administrative experience in an office environment including experience with Microsoft Office Suite and SharePoint.

Preferred/Desired Qualifications:

• Experience working in a project team environment.
• Experience working in a fast-paced environment with shifting priorities and demands.
• Familiarity with state governmental laws and regulations such as public disclosure, purchasing practices, etc.
• Experience working with Visio and Project Schedule is desirable.
• Experience working with SharePoint.
• Experience working with website content.

Supplemental Information

HOW TO APPLY
PLEASE READ THE FOLLOWING INFORMATION CAREFULLY TO ENSURE YOU HAVE SUBMITTED THE REQUIRED MATERIALS TO BE CONSIDERED.
IMPORTANT: To be considered for this position, you MUST include the following, failure to do so will result in your application being disqualified:

• Completed online application.
• Current Resume.
• Letter of Interest describing how you meet the specific qualifications for the position.
• Three professional references to include a current or recent supervisor with email addresses and phone numbers.

**A resume will not substitute for completing the "work experience" section of the application.
The information provided in your application and supplemental questionnaire must support your selected answers in the supplemental questions. Responses not supported in your application will disqualify you for consideration of employment from this recruitment.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
COVID-19 VACCINATION
Per Governor Inslee’s Proclamation 21-14 (Download PDF reader) (Download PDF reader), state employees must be fully vaccinated against Covid-19. Special note that any offer of employment is contingent upon you providing verification of your vaccine status. No start date will be approved until you verify your status.
This position is currently eligible to telework. This will decrease when state agencies return to onsite staffing.
To further ensure public safety and in conjunction with our Governor's proclamation of stay home, stay healthy and current guidelines related to COVID-19, interviews at this time will be conducted by video or phone conference as part of our recruitment process.

Other
Applicants for employment with the Washington State Liquor and Cannabis Board should also be aware of RCW 66.08.080, which states in part: "No employee of the board shall have any interest, directly or indirectly, in the manufacture of liquor sold under this title, or derive any profit or remuneration from the sale of liquor, other than the salary or wages payable to him in respect of his office or position, and shall receive no gratuity from any person in connection with such business.
RCW 69.50.351, no member of the state liquor and cannabis board and no employee of the state liquor and cannabis board shall have any interest, directly or indirectly, in the producing, processing, or sale of marijuana, useable marijuana, or marijuana-infused products, or derive any profit or remuneration from the sale of marijuana, useable marijuana, or marijuana-infused products other than the salary or wages payable to him or her in respect of his or her office or position, and shall receive no gratuity from any person in connection with the business.
The Washington State Liquor and Cannabis Board is an equal opportunity employer and encourages applications from job seekers with diverse backgrounds. Honoring diversity, equity and inclusion means that as an agency, and as individuals, we are committed to ensuring that all employees enjoy a respectful, safe, and supportive working environment.
All qualified applicants will receive consideration for employment without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability. You are welcome to include your name and gender pronouns in your application, to ensure we address you appropriately throughout the application process.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email [email protected] or call (360) 664.1674. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6384.

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Job details
Salary
$3,987 - $5,229 a month
Job Type
Full-time
Full Job Description
Description

WSLCB Vision
Safe communities for Washington State
Mission
Promote public safety and trust through fair administration and enforcement of liquor, tobacco cannabis and vapor laws.
To further ensure public safety and in conjunction with our Governor's proclamation of stay home, stay healthy and current guidelines related to COVID-19, interviews at this time will be conducted by video or phone conference as part of our recruitment process.

Who we are
The mission of the Washington State Liquor and Cannabis Board (WSLCB) is to promote public safety and trust through fair administration and enforcement of liquor, cannabis, tobacco, and vapor laws. At the WSLCB we pride ourselves on creating the "wow" factor in everything we do. We search for people who demonstrate a strong work ethic, excellence in customer service, partnering and teamwork, and quality performance. We strive to be a great place to work by fostering a safe, open, inclusive and healthy work environment. We want to ensure that our organization is as diverse and inclusive as our great State of Washington.
We want to create a culture that fosters excellence in customer service, open and honest communication, transparency and accountability, data driven decisions, and business initiated process improvement.

Your opportunity at a glance
The Washington State Liquor and Cannabis Board (WSLCB) is seeking candidates for an Administrative Assistant 5 position in the Enforcement and Education Division at the headquarters building in Olympia, WA. This position reports to the Director of Enforcement and Education and is part of the Enforcement's management team. This position provides administrative support and makes decisions and acts on behalf of the Director. This division is comprised of over 160 employees statewide, the division is comprised of seven major units, which are: Headquarters/Chief's Office, Retail, Non-Retail, Marijuana, Tobacco Tax, Vapor Products, and FDA Tobacco.

WSLCB provides a modern work environment and excellent benefits including:

• Training and career development programs
• Tuition reimbursement
• Flexible work schedules
• Telecommuting opportunities
• Generous wellness program
• Onsite exercise facility
• Active and engaging diversity program
• Infant at Work program
• Organization's commitment to your personal health and well-being.
• Work/life balance
• Free parking
• A comprehensive benefits package

Duties

Provide Support to the Director of Enforcement:

• Manages the Director's calendar; schedules and coordinates meetings, including preparing agendas and meeting materials/presentations, setting up audio visual equipment and recording meeting minutes.
• Independently screen and prioritize all correspondence and telephone calls, routing or composing responses as appropriate, making independent judgments and using discretion to determine appropriate response.
• Coordinates, organizes, and/or directs the operation of special projects.
• Maintain a high level of tact, discretion and level of confidentiality.
• Communicate with industry stakeholders, legislative staff, executive level staff and others on behalf of the director.
• Serve as the primary support for the director’s administrative obligations, including managing required records, providing reports, and responding to personnel actions, inquiries, and requests.
• Manage the director’s email, reviewing all email and routing and/or delegating as appropriate
• Understands and stays current on Director's priorities, assignments, deliverable, and due dates. Tracks work activities to ensure timely delivery and completion.
• Prepares correspondence, documents, forms, timesheets, expense reports, and other forms/documents. Exercises signature authority on administrative correspondence.
• Represents Director as needed at meetings, conferences, and other business functions; act on the Director's behalf on administrative and policy matters.
• Makes travel arrangements for the Director and enforcement staff including hotel reservations, utilizing state contract for flights. Coordinates required documents for out of state travel.

HR Division Coordinator:

• Acts as division coordinator for Human Resources (HR) which includes overseeing all division Personnel Action Forms (PAR), Performance Development Plans (PDP), and maintaining the division organizational charts.
• Maintains and administers the division transfer list for commissioned staff.

Coordinate On-boarding Process:

• Oversight of Enforcement On-Boarding: Creates a 4 to 5 day agenda for new hires. Schedules measurements for ballistic vests, ensures all core training classes are taken, core policies are signed off, vehicle and equipment has been issued, the laptop and cell phone work properly before the new hire goes out to the field.
• Veterans Benefits Program: oversees and submits accurate documentation so VA qualifying officers are being compensated during their In-training program (12- month period). Gathers monthly training and timesheets, certifies VA enrollment by ensuring training hours are accurate and submits gathered information monthly to the Department of Veteran Affairs.

Other Duties Assigned:

• Assist with the divisions annual off-site In Service Training for the entire division as well as the Supervisor In-Service Training. Assists other divisions with coordinating agency staff meetings, national meetings and conferences.
• SharePoint: This position is expected to create pages on the internal website. Keeps the pages updated and is required to work with the website master to enhance the enforcement SharePoint site.
• External Website: Updates officer contact information, class schedules on the Enforcement website, works with video companies to make enhancement to educational materials. Works with divisional and communication office staff to enhance the website.
• Assists with limited travel arrangements for field staff statewide.

Qualifications

Required Qualifications:
One year as an Administrative Assistant 4
OR
Two years as an Administrative Assistant 3
OR
A Bachelor's degree in business administration, public administration or closely allied field; and three years of administrative or supervisory experience.
Additional qualifying experience may substitute for education on a year-for-year basis.
Graduate study may substitute for up to two years of experience on a year-for-year basis.
Desired Qualifications:
Five years support to an executive level manager.

Supplemental Information

HOW TO APPLY
PLEASE READ THE FOLLOWING INFORMATION CAREFULLY TO ENSURE YOU HAVE SUBMITTED THE REQUIRED MATERIALS TO BE CONSIDERED.
IMPORTANT: To be considered for this position, you MUST include the following, failure to do so will result in your application being disqualified:

• Completed online application.
• Current Resume.
• Letter of Interest describing how you meet the specific qualifications for the position.
• Three professional references to include a current or recent supervisor with email addresses and phone numbers.

**A resume will not substitute for completing the "work experience" section of the application.
The information provided in your application and supplemental questionnaire must support your selected answers in the supplemental questions. Responses not supported in your application will disqualify you for consideration of employment from this recruitment.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Other
Applicants for employment with the Washington State Liquor and Cannabis Board should also be aware of RCW 66.08.080, which states in part: "No employee of the board shall have any interest, directly or indirectly, in the manufacture of liquor sold under this title, or derive any profit or remuneration from the sale of liquor, other than the salary or wages payable to him in respect of his office or position, and shall receive no gratuity from any person in connection with such business.
RCW 69.50.351, no member of the state liquor and cannabis board and no employee of the state liquor and cannabis board shall have any interest, directly or indirectly, in the producing, processing, or sale of marijuana, useable marijuana, or marijuana-infused products, or derive any profit or remuneration from the sale of marijuana, useable marijuana, or marijuana-infused products other than the salary or wages payable to him or her in respect of his or her office or position, and shall receive no gratuity from any person in connection with the business.
WSLCB is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability. For questions about this recruitment, or to request reasonable accommodation in the application process, please email [email protected] or call (360) 664.1636. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6384.

Apply for this job with State of Washington Liquor and Cannabis Board

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By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include updating inventory files, matching inventory files to physical counts, Updating order files as orders come in, organizing orders and invoices, and assisting in daily office needs. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel (Google Sheets) and office equipment. If you have previous experience with data entry and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Input orders into order files
• Upload orders and invoices into Drive folder for inventory to be picked and packed
• Update Inventory files when orders are placed
• Validate on a regular basis that inventory files match physical inventory on the floor
• Assist in the preparation of Metrc tagging and manifesting
• Develop and maintain a filing system
• Assist in determining best driver route scheduling to minimize delivery problems

Skills

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and Google Sheets, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type: Full-time

Salary: $18.00 to $20.00 /hour

Experience:

• data entry: 4 years (Preferred)
• administrative: 3 years (Preferred)
• customer service: 1 year (Preferred)

Education:

• High school or equivalent (Required)

Location:

• Sacramento, CA 95826 (Required)

Work authorization:

• United States (Required)

Additional Compensation:

• Bonuses

Benefits:

• Other

Setting:

• Other

Ergonomic Workspace:

• No

This Company Describes Its Culture as:

• Detail-oriented -- quality and precision-focused
• Innovative -- innovative and risk-taking
• Aggressive -- competitive and growth-oriented
• Outcome-oriented -- results-focused with strong performance culture
• Stable -- traditional, stable, strong processes
• People-oriented -- supportive and fairness-focused
• Team-oriented -- cooperative and collaborative

Schedule:

• Monday to Friday
• Day shift
• Overtime
• 8 hour shift

Company's website:

• www.securehauling.com

Benefit Conditions:

• Only full-time employees eligible

Work Remotely:

• No

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Description

Pay Grade: G
Connect passion with purpose. The Georgia Department of Public Health is the lead agency entrusted by the people of Georgia to proudly protect lives and promote healthy lifestyles in diverse communities statewide. We are committed to the health of the entire population as our work impacts past, present and future generations.
What we offer. Enjoy a generous benefits package that includes a flexible work schedule, unique training opportunities, engaging worksite wellness events, Capitol Hill Fitness Center access, wellness breaks, lactation rooms, employee retirement plan, deferred compensation, 12 paid holidays, vacation & sick leave, dental, vision, long term care, and life insurance; in addition to telework opportunities depending upon the position.
Make your mark in public service. As an accredited public health department, we're seeking a highly qualified candidate for the position of Admin Assistant 2 located in Atlanta, GA to join the Office of Vital Records. Won't you join us?

Job Responsibilities

This position will provide quality and timely customer service in the Vital Records' Constituent Services department responsible for effectively responding to and processing all requests from constituents including: processing mail-in, walk-in and on-line requests and addressing constituent inquiries. Reliable, consistent attendance and punctuality are critical and essential requirements of this position.
Job Responsibilities:

• Greet customers warmly and ascertain nature of request, provides correct information and forms
  
• Reviews and validates constituents' identification and documentation to complete vital records request, interviewing constituents for pertinent information related to completing transaction.
  
• Processes fees according to established policies and procedures.
  
• Searches for records in the system, accurately completes routine birth and/or death changes/ amendments (i.e. dates, spelling of names, etc.) when necessary and issues certificate.
  
• Balances drawer daily, including periodic batching of cash and checks.
  
• Resolves constituents' questions and complaints regarding all Vital Records requests.
  
• Opens mail and reviews request for proper documentation and process requests.
  
• Registers requests into tracking system.
  
• Performs various clerical duties (i.e., photocopying materials, filing, and data entry).
  
• Completes routine amendments as needed, issues and mails or provides certificates to constituents in person.
  
• Sends complex search and special services requests (e.g., Adoptions, Parental Acknowledgement Home Births, Delayed Births and Deaths) for processing to Records Management team, informs constituents of the timeframe and options for waiting.
  
• Processes incoming and outgoing mail, weighs mail and affixes postage either by hand or with a meter.
  
• Responding to physician questions regarding the Cannabis program registry, patients and caregivers
  
• Communicating with caregivers/patients to validate information to be printed
  
• Resolving customer, physician and caregiver issues/complaints
  
• Tracking all program activity
  
• Performs other assignments as required.

Minimum Qualifications

Associate's degree from an accredited college AND One year of related experience
OR
Three years of related experience.
Preferred Qualifications

• Minimum of 5 years of customer service experience.
  
• Knowledge of Microsoft Office systems especially (Outlook, Word and Excel)
  
• Ability to read, comprehend and explain written information
  
• Experience processing high volume customer requests and fees (e.g., cash, credit cards, and money orders).
  
• Bi-lingual/Spanish skills.
  
• Notary Public preferred.

Additional Information

Georgia Department of Public Health Commissioner and leaders encourages all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being.
The use of wellness breaks during the workday is authorized to support this philosophy and assist employees in meeting their wellness goals. A maximum of 30 minutes in a given workday may be used to engage in wellness activities, generally in the form of two 15-minute breaks or one 30-minute break.
Employment Information
Current State employees are subject to State Personnel Board rules regarding salary.
DPH accepts educational credential recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) will be considered. DPH will contact educational institutions to verify degree, diploma, licensure, etc.
The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check.
As an employee of DPH, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department.
If you require accommodations under the American Disability Act (ADA), email request by the closing date of this announcement to: [email protected].
DPH is an Equal Opportunity Employer
Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered, but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process. Applicants who are not selected will not receive notification.
This position is subject to close at any time once a satisfactory applicant pool has been identified.

Apply for this job with Georgia Department of Public Health

Apply now →

By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.

PLEASE DO NOT APPLY ON THIS SITE. YOU MUST APPLY AT https://www.governmentjobs.com/careers/georgiadph
TO APPLY:
In order to successfully apply for a position; the hiring agency requires interested applicants to complete the GA Department of Public Health’s Online Employment Application.
This job application can be found at www.dph.georgia.gov. Click on "About DPH" and then “Careers” and locate this position, click “Apply” and begin your application.
ALL APPLICANTS MUST APPLY FOR THIS POSITION AT https://www.governmentjobs.com/careers/georgiadph

Connect passion with purpose. The Georgia Department of Public Health is the lead agency entrusted by the people of Georgia to proudly protect lives and promote healthy lifestyles in diverse communities statewide. We are committed to the health of the entire population as our work impacts past, present and future generations.
What we offer. Enjoy a generous benefits package that includes a flexible work schedule, unique training opportunities, engaging worksite wellness events, Capitol Hill Fitness Center access, wellness breaks, lactation rooms, employee retirement plan, deferred compensation, 12 paid holidays, vacation & sick leave, dental, vision, long term care, and life insurance; in addition to telework opportunities depending upon the position.
Make your mark in public service. As an accredited public health department, we're seeking a highly qualified candidate for the position of Admin Assistant 2 located in Atlanta, GA to join the Office of Vital Records. Won't you join us?
This position will provide quality and timely customer service in the Vital Records' Constituent Services department responsible for effectively responding to and processing all requests from constituents including: processing mail-in, walk-in and on-line requests and addressing constituent inquiries. Reliable, consistent attendance and punctuality are critical and essential requirements of this position.
Job Responsibilities:

• Greet customers warmly and ascertain nature of request, provides correct information and forms
• Reviews and validates constituents' identification and documentation to complete vital records request, interviewing constituents for pertinent information related to completing transaction.
• Processes fees according to established policies and procedures.
• Searches for records in the system, accurately completes routine birth and/or death changes/ amendments (i.e. dates, spelling of names, etc.) when necessary and issues certificate.
• Balances drawer daily, including periodic batching of cash and checks.
• Resolves constituents' questions and complaints regarding all Vital Records requests.
• Opens mail and reviews request for proper documentation and process requests.
• Registers requests into tracking system.
• Performs various clerical duties (i.e., photocopying materials, filing, and data entry).
• Completes routine amendments as needed, issues and mails or provides certificates to constituents in person.
• Sends complex search and special services requests (e.g., Adoptions, Parental Acknowledgement Home Births, Delayed Births and Deaths) for processing to Records Management team, informs constituents of the timeframe and options for waiting.
• Processes incoming and outgoing mail, weighs mail and affixes postage either by hand or with a meter.
• Responding to physician questions regarding the Cannabis program registry, patients and caregivers
• Communicating with caregivers/patients to validate information to be printed
• Resolving customer, physician and caregiver issues/complaints
• Tracking all program activity
• Performs other assignments as required.

Qualifications:
Associate's degree from an accredited college or university AND One year of related experience OR Three years of related experience.

Preferred Qualifications - External:
Minimum of 5 years of customer service experience.
Knowledge of Microsoft Office systems especially (Outlook, Word and Excel)
Ability to read, comprehend and explain written information
Experience processing high volume customer requests and fees (e.g., cash, credit cards, and money orders).
Bi-lingual/Spanish skills.
Notary Public preferred.:

Apply for this job with Public Health, Georgia Department of - DPH

Apply now →

By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.