Cannabis Office Manager Administrator Jobs

HR Administrator/Office Manager

Reports to President

Department Administration

Status Full Time, Flex, Exempt

Job Summary

We are a Boulder, CO based company looking for a full-time HR Administrator preferably with experience in the Cannabis industry. The HR Administrator will oversee the management of the employee hiring, onboarding, training, and termination processes and will maintain all relevant paperwork. This individual will also manage all day-to-day communications between employees and the company’s payroll administrator as well as its Professional Employer Organization (PEO.) The HR Administrator will facilitate and track initial and ongoing training processes for new employees and will ensure that each module is completed as well as all related required documentation. This individual will be expected to develop and follow standard operating procedures to ensure each of these items are completed correctly and on time. The HR Administrator will be expected to interface between the payroll administrator, the PEO, owners, department managers, and all employees.

Job Competencies & Requirements

• Stay current and adhere to all relevant federal, Colorado MED, Michigan LARA, and municipal regulations.
• Encourage and maintain an environment of high integrity to effectively facilitate communication between team members, managers, owners, and third-party providers.
• Manage all HR and office management duties.
• Create/maintain HR policies and uphold standards.
• Maintain extensive knowledge of federal, state, and local labor, employment, and relevant cannabis regulations.
• Manage and maintain confidential employee records and Incident/Injury records.
• Maintain and organize Employee Performance documents including, but not limited to employee reviews and disciplinary documentation.
• Report required employment information to LARA and the local municipality as needed.
• Effectively manage and maintain relevant facility records according to federal, state, and local regulations.
• Foster a positive and communicative work environment.
• Encourage and assist staff with obtaining continuing education.
• Implement and maintain Occupational Safety and Health Administration (OSHA) and Michigan Occupational Health and Safety Administration (MIOSHA) Compliance Strategies and required documentation.
• Facilitate regular OSHA and MIOSHA compliance audits and schedule third-party audits.
• Complete the employee new hire and termination processes, ensuring all required documents are completed, collected, and shared with departmental managers and the PEO in a timely fashion.
• Assist departmental managers with staff scheduling.
• Facilitate the New Hire Orientation and Training Tracking Processes.
• Review, maintain, and update training and HR documents as needed.
• Administer benefits information and collect required documentation from employees.
• Facilitate communications between the PEO, the owners, the departmental managers, and employees.
• Post job openings, filter initial applications, conduct Reference & Background Checks, and serve as the primary contact for prospective employees
• Communicate effectively with the third-party providers, owners, General Managers, departmental managers, and all other team members.
• Encourage and support open communication with employees to ensure a fair and friendly environment.
• Contact selected applicants and set up interviews with the Hiring Committee.
• Lead employees to take actions that are consistent with the company’s overall strategy and values.
• Must adhere to the company’s stated Equality and Diversity and Drug-Free Workplace policies.
• Monitor internal employment reports and evaluate performance against established departmental expectations including, but not limited to minimizing staff attrition and maximizing return on investment with regard to employee training.
• Follow the rules, regulations, policies, and procedures in accordance with the company's mission, vision, goals, and objective.
• Follow all company Crisis Response Procedures.
• Must be able to pass a background check with no pending charges or convictions within the past 10 years for a controlled substance-related felony.
• Must have reliable transportation.
• Must not be registered as a primary caregiver or must withdraw registration as a registered primary caregiver prior to accepting an official Offer of Employment..
• All other duties as assigned..

Education & Experience

• High School Diploma or General Education Diploma (GED).
• College graduates are preferred.
• Minimum of 4 years of Human Resources experience.
• Minimum of 4 years of Administrative experience.

Skills & Abilities

• Strong problem-solving skills.
• Working knowledge of the cannabis industry and the associated federal, state, and local municipal laws and regulations.
• Extensive knowledge of HR Best Practices as well as federal and Michigan labor laws.
• Outstanding organizational, clerical, and writing skills.
• Must be able to design/implement organizational systems.
• Excellent Microsoft Office Skills
• Able to work in a fast-paced, friendly environment.
• Must be detail-oriented.
• Strong communication and interpersonal skills as well as the ability to work with a diverse team.
• Must possess a strong work ethic and be a team player.
• Qualified applicants have an aptitude for comprehending compliance and the ability to adhere to a regulatory framework by creating, monitoring, and updating internal procedures with regard to employment rules as needed.
• Must possess some level of conflict resolution skills.
• Must follow all rules, regulations, policies, and procedures in accordance with the company's mission, vision, goals, and objective.

Salary

$60,000 - $80,000 depending on qualifications, plus bonus / ISO opportunities

Benefits

Health insurance, dental/vision insurance, group life insurance, short-term disability insurance, paid holidays and paid time off.

Working Conditions and Physical Environment

NOBO Inc. operates in an office environment. Must be able to work in an office environment with low to moderate noise levels. Must be able to sustain posture in a seated or standing position for prolonged periods of time. Dexterity of hands and fingers to operate a computer keyboard, mouse and other business machines. Visual and color acuity are required for reading and interpreting legal and financial documents. Accommodations may be made for qualified individuals to perform the essential functions of the position.

Equal Pay for Equal Work Act (the “Act”), Colorado Revised Statutes (“C.R.S.”)

NOBO will make reasonable efforts to announce, post or otherwise make known all opportunities for promotion to all current employees on the same calendar day and prior to making a promotion decision. A “promotional opportunity” exists when NOBO has or anticipated a vacancy in an existing or new position that could one considered a promotion for one or more employees(s) in terms of compensation, benefits, status, duties, or access to further advancement. A communication announcing, posting, or otherwise making a promotional opportunity known will be in writing and include at least (i) job title, (ii) compensation and benefits, and (iii) means by which employees may apply for the position.

NOBO will make reasonable efforts to communicate promotional opportunities with any method(s) by which all NOBO employees (i) can access within their regular workplace, either online or in hard copy, and (ii) will be told where to find required postings or announcements. If a particular method reaches some but not all employees, such as an online posting not accessible to those lacking internet access or access to or knowledge of that internet site, then an alternative method will still be used for NOBO employees.

NOBO will notify all employees of promotional opportunities and will not limit notice to those employees it deems qualified for the position, but NOBO may state that applications are open to only those with certain qualifications and may screen or reject candidates based on such qualifications.

NOBO does not need to post a promotional opportunity to all employees if NOBO has a compelling need to keep a particular opening confidential because the position is still held by an incumbent employee who, for reasons other than avoiding job posting requirements, NOBO has not yet made aware they will be separated. If any NOBO employees are told of the opportunity, all employees must be told who with (i) meet the minimum qualifications or (ii) have a job “substantially similar” (within the meaning of C.R.S. § 8-5-102 in the Colorado Equal Pay for Equal Work Act) (the “Act”) to any employees being told of the opportunity. If the need for confidentiality ends before any deadline to apply for the job, NOBO will then promptly comply with applicable posting requirements in the Act.

No promotion posting to other employees is required for a promotion within one year of an employee being hired with a written representation (whether in an offer letter, in an agreement, or in a policy NOBO published to employees) that NOBO will automatically consider an employee for promotion to a specific position within one year based solely on their own performance and/or NOBO’s needs.

No immediate promotion posting is required to fill a position on a temporary basis for up to six months where the hiring is not expected to be permanent, e.g., an acting or interim position. If the hire may become permanent, then the required portion posting must be made in time for employees to apply for the percent position.

Promotion posting requirements do not apply to NOBO employees entirely outside Colorado.

The compensation posting requirements do not apply to either (i) jobs to be performed entirely outside Colorado, or (ii) postings entirely outside Colorado.

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Office Manager/HR Administrator

About Cloud Cannabis:

At Cloud Cannabis Co., we “live higher” by holding ourselves to a higher standard. We do things the right way, not the easy way. Our goal is to supply the most excellent cannabis products and experience to our customers, while also giving back to the community. Cloud is a place for everyone, discrimination does NOT have a home here. We are committed to making EVERYONE healthier & happier, no exceptions.

About This Role:

Cloud Cannabis is seeking an enthusiastic Office Manager/HR Administrator who is organized, self-motivated and has a strong ability to multi-task without losing sight of details. The Office Manager/HR Administrator will be responsible for providing HR administration and operational/office support across the team.

Challenges You will Tackle:

Office Manager

Front desk management which includes welcoming/greeting visitors, screening phone calls and directing the visitor flow

• Ordering supplies and managing the snack/closet inventory
• General office administrative tasks such as retrieving mail and invoices
• Coordinating lunch ordering on Thursdays

HR Administration

• Assisting in onboarding employees into the Wurk portal: I9 verification, background screening and MVR reports
• Ensuring employee data is accurate and updated
• Misc. data entry for HR projects

Professional Skills:

1.) Extraordinary organizational skills with strong attention to detail

2.) Excellent communication skills

3.) Ability to multi-task with competing deadlines

Education and Experience:

• 3-5 years in an office management/HR administrative capacity

Nice to have’s:

• Experience in start-up/office setting + passionate about cannabis!

The pillars of Cloud Culture that unify our team are:

1.) Be Accountable

2.) Hustle Harder

3.) Customer and Patient Focused

4.) Team Player

5.) Empower

Cloud Cannabis Co is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans status or any other characteristic protected by law.

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Office Manager/HR Administrator

About Cloud Cannabis:

At Cloud Cannabis Co., we “live higher” by holding ourselves to a higher standard. We do things the right way, not the easy way. Our goal is to supply the most excellent cannabis products and experience to our customers, while also giving back to the community. Cloud is a place for everyone, discrimination does NOT have a home here. We are committed to making EVERYONE healthier & happier, no exceptions.

About This Role:

Cloud Cannabis is seeking an enthusiastic Office Manager/HR Administrator who is organized, self-motivated and has a strong ability to multi-task without losing sight of details. The Office Manager/HR Administrator will be responsible for providing HR administration and operational/office support across the team.

Challenges You will Tackle:

Office Manager

Front desk management which includes welcoming/greeting visitors, screening phone calls and directing the visitor flow

- Ordering supplies and managing the snack/closet inventory

- General office administrative tasks such as retrieving mail and invoices

- Coordinating lunch ordering on Thursdays

HR Administration

- Assisting in onboarding employees into the Wurk portal: I9 verification, background screening and MVR reports

- Ensuring employee data is accurate and updated

- Misc. data entry for HR projects

Professional Skills:

1.) Extraordinary organizational skills with strong attention to detail

2.) Excellent communication skills

3.) Ability to multi-task with competing deadlines

Education and Experience:

· 3-5 years in an office management/HR administrative capacity

Nice to have’s:

· Experience in start-up/office setting + passionate about cannabis!

The pillars of Cloud Culture that unify our team are:

1.) Be Accountable

2.) Hustle Harder

3.) Customer and Patient Focused

4.) Team Player

5.) Empower

Cloud Cannabis Co is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans status or any other characteristic protected by law.

Job Type: Full-time

Pay: $45,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Troy, MI 48084: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 2 years (Preferred)
• Administrative experience: 3 years (Preferred)

Work Location: One location

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Hayat Laboratories is a 14,000 square foot startup cannabis facility located in Hazel Park, Michigan. We are a seed to sale establishment. We are looking for a reliable Office Administrator/Manager. This individual will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the Office Administrator/Manager will be very knowledgeable in QuickBooks and the State of Michigan's METRC System including, inventory, accounts payables, account receivables and bookkeeping, create SOPs. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. The Office Administrator/Manager ensures smooth running of our company’s office and contributes in driving sustainable growth. Come GROW with Hayat.

Responsibilities

• Coordinate office activities and operations to secure efficiency to company policies.
• Maintain company operations on QuickBooks. (Must know Quickbooks)
• Monitor, comply and manage inventory levels in METRC to state regulations.
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports as assigned
• Assist colleagues whenever necessary

Skills

• Must be very efficient and knowledgeable in QuickBooks
• Proven experience as an office administrator, office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Qualifications in secretarial studies will be an advantage
• High school diploma; BS/BA in office administration or relevant field is preferred'

'Work Location: * One locationWork Remotely

• No

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Benefits:

• Employee discount
• Health insurance

Schedule:

• 8 hour shift

COVID-19 considerations:
Hayat Laboratories complies with all state COVID-19 precautions.

Ability to commute/relocate:

• Hazel Park, MI 48030: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• High school or equivalent (Preferred)

Experience:

• QuickBooks: 2 years (Preferred)
• Administrative experience: 2 years (Preferred)

Work Location: One location

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Company Description

San Francisco is one of the most dynamic cities in the world, enriched by diverse communities, cultural attractions and natural beauty etched by the Pacific Ocean, San Francisco Bay, and hilly terrain. It is a city that is at once steeped in history and open to new ideas – a city of innovation and hope. With 880,000 residents and a daytime population that swells north of 1.2 million, San Francisco is a formidable economic hub, with tourism, tech, life sciences and global business contributing to a booming economy. At the same time, thousands of small and locally-owned businesses, from restaurants to independent bookstores, are critical to the City’s economic vitality. San Francisco is a city rich with diverse neighborhoods, including the oldest and largest Chinatown in North America, the Castro that gave rise to the gay rights movement and the Mission that serves as the cultural hub of the City’s Latinx community. New mixed-use neighborhoods are growing from old industrial districts, highlighted by Treasure Island, Mission Bay, China Basin, and the Hunters Point Shipyard. Renowned for having the most artists and arts organizations per capita in the nation, the arts scene boasts everything from world-class opera, symphony and ballet and prominent museums to pop-up art galleries, experimental theater, and open-mic nights. Despite all the wonderful aspects of the City – and there are many – San Francisco, like major urban hubs throughout the United States, faces challenges fueled by economic disparities, racial divisions, climate change and substance use addictions. But with those challenges come opportunities to make a positive change through government action.

The City Administrator is the chief non-elected executive officer of the City and County of San Francisco. A City-chartered position, the City Administrator is appointed by the Mayor and is subject to confirmation by the Board of Supervisors for a five-year term with no term limits. The City Administrator's role is broad and the office often leads on priority citywide initiatives on behalf of the Mayor or as directed through ordinance. Recent initiatives include the mass procurements and logistics for the recent COVID-19 emergency, guiding the creation of a new Department of Sanitation and Streets and negotiating the reauthorization of the City’s Tourism Improvement District which funds marketing and sales for San Francisco’s tourism and hospitality industry. In addition to these citywide initiatives, currently over 20 departments and divisions report directly to the City Administrator including: Resilience and Capital Planning, Real Estate, Treasure Island Development, Contract Administration and Contract Monitoring, Department of Technology, Digital and Data Services, Permit Center, 311, Office of Civic Engagement and Immigrant Affairs, Labor Standards, Convention Facilities, Medical Examiner, Office of Cannabis, Transgender Initiatives, Office of Disability, Risk Management, Grants for the Arts, Community Challenge Grants, Animal Care and Control, County Clerk, Entertainment Commission, City Hall, Fleet, Reprographic and Mail, and more.

Job Description

The Legislation and Public Relations Manager (SF Job Classification 9251) reports directly to the City Administrator. Under general direction, the role manages the legislative process and related public relations on behalf of the City Administrator’s Office. This manager would work with City Administrator leadership and senior management to develop, coordinate and execute the overall legislative priorities and strategies of the office. Persons in this role may represent the department before various agencies, including the Board of Supervisors, community groups, non-profit agencies, external stakeholders, and the media as needed. The manager may supervise professional, technical, and/or administrative staff.

The following include some of the responsibilities of this position:

• Work closely with the City Administrator and City Administrator leadership team to develop and execute effective strategies for its legislative agenda;
• Independently organize, coordinate and create clear internal processes for the legislative process and related communications;
• Under general direction, monitor and work with City policymakers on the development of new programs/legislative requirement or on the amendments to existing legal mandates;
• Create or participate in the preparation and composition of publications and other documents such as press releases, legislative summaries, annual reports, presentations, etc.;
• Represent the City Administrator’s Office, including the City Administrator, to the media as well as before the Board of Supervisors, various community groups, non-profit agencies, and external stakeholders as needed;
• Supervise and coordinate the City Administrator’s Office response to sunshine or public records requests;
• Performs related duties and responsibilities as assigned.

Qualifications

• Five years of experience in public affairs, public/media relations, community relations, international relations, or a related field; AND
• Possession of a Bachelor of Arts or Science Degree in Journalism, Public Relations, Communications, Public Administration, Political Science, Sociology or a field related to a department's business from an accredited college or university. Additional qualifying work experience may be substituted for the required education on a year-for-year basis; AND
• Possession of a valid driver license.

Substitution: Additional qualifying work experience may be substituted for the required education on a year-for-year basis.

Knowledge of: Principles, techniques, and practices of effective public relations programs; diplomatic relations; public policy process, local/regional government and environmental issues; legislative process and procedures at local, state, and federal levels; public sector business and administrative practices; principles and techniques of event planning; departmental policies, procedures and operation.

Ability to: Work effectively with the public, governmental agencies, private companies, media, diplomats, and community organizations in a tactful, diplomatic manner; manage projects to achieve established goals; analyze and implement sensitive and difficult legislative and public relations programs.

Skill in: Technical writing and public speaking in public forums; organizing and performing analytical research; preparing clear, concise reports for specific needs and audiences; presenting information effectively and representing the department before the media, groups and organizations; interpersonal communication and negotiation skills for dealing effectively with a wide range of people and concerns as well as resolving public complaints.

Additional Information

Salary: $131,534 - $176,306 annually

Employment Type: Permanent Exempt

Filing Deadline: Tuesday, March 29, 2022

Please contact Katelynn Luong at [email protected] with questions regarding this position or job posting.

All your information will be kept confidential according to EEO guidelines.

CONDITION OF EMPLOYMENT: All City and County of San Francisco employees are required to be vaccinated against COVID-19 as a condition of employment. For details on how it is applicable to your employment, please click here.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

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We are looking for a dynamic, well organized, go getter Office Manager for a fast-growing CBD Manufacturing startup company. This person must demonstrate discretion, confidentiality, flexibility and the willingness to work closely with our team through thoughtful management of vital business processes.

Responsibilities include:

HR Administration – Create and maintain confidential files for employees, manage timekeeping system for 30+ employees, file workers compensation injury claims and monitor progress, Onboard newly hired employees to include employee handbook overview, employment documents, safety manual review and safety orientation video, Respond to applicant inquires over the phone and via email, calendar and coordinate performance reviews, Educate and communicate company personnel policies and procedures to newly hired and current employees.

Office Management – maintaining production floor and office inventory, coordination shipments, look for efficiencies, order and stock supplies, respond to deliveries, manage a few vendor relationships, FedEx/USPS tracking, manage conference room details

Director of Operations – support daily production needs, collaborate with Production Managers, Manage calendar, Establish and maintain GMP/QA/QC documentation, logs and tracking

CFO Support – assist in Payroll, Accounts Receivable and Accounts Payable, Miscellaneous projects

Executive support – produce presentations/reports, manage calendar, set up meetings,

Perform other duties as assigned

Essential Requirements:

Exceptional communication skills both verbal and written * Strong proficiency with Microsoft Suite; Excel, PowerPoint, Word * Bachelor’s degree or equivalent experience * Experience with Quickbooks a definite plus * 2-3 years of office manager experience and executive support * Ability to work in a fast-paced environment * Experience in the Cannabis/Hemp industry a plus * Solution minded and resourceful *Ability to maintain confidentiality related to sensitive company and employee information

Bottom line, it is a lot of organization skills mixed with hustle. We are growing fast, so if you’ve ever been in a position like this before, you know there’s a lot of opportunity to expand as opportunities arise.

This position will be working with the Director of Finance, Director of Operations and Executive Team. If you’re interested, send a cover letter (we’d love to hear about your exposure to the CBD industry in general, if any), resume and LinkedIn profile to this job posting.Scargo Labs is an Equal Opportunity Employer. Compensation is negotiable, dependent on experience. The company subscribes to a very generous production-based bonus policy. This is a full-time, in the office position located in beautiful West Oakland.

Job Type: Full-time

Pay: $20.00 - $26.00 per hour

Benefits:

• Employee Discount
• Paid Time Off
• Professional Development Assistance

Schedule:

• 8 Hour Shift
• Monday to Friday

Supplemental Pay:

• Bonus Pay

COVID-19 considerations:Our employees are top priority regarding safety and health. All precautions have been taken account to the State of California and Alameda County.

Education:

• High school or equivalent (Preferred)

Work Location:

• One location

Company's website:

• Scargolabs.com

Benefit Conditions:

• Waiting period may apply

Work Remotely:

• No

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