Cannabis Office Administrative Assistant Jobs

The West Virginia Bureau for Public Health, Office of Medical Cannabis (OMC), is seeking a temporary Administrative Services Assistant. In this position, you can expect to perform the following administrative support duties:

• Answering and directing phone calls.
• Assisting patients with online applications.
• Reviewing applications and scanning and uploading documents.
• Operating various types of office equipment and computer systems.
• Anything else as needed.

This position will require computer experience!

Minimum Qualifications:

Training: Graduation from a standard high school or the equivalent.

Experience: One (1) year of full-time or equivalent part-time paid employment in a customer service and/or clerical position providing administrative services.

Job Type: Full-time

Pay: $16.00 per hour

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Required)

Experience:

• customer service: 1 year (Preferred)
• clerical: 1 year (Preferred)

Work Location: One location

Apply for this job with WV DHHR - Bureau for Public Health

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The West Virginia Bureau for Public Health, Office of Medical Cannabis (OMC), is seeking a temporary Administrative Services Assistant. In this position, you can expect to perform the following administrative support duties:

• Answering and directing phone calls.
• Assisting patients with online applications.
• Reviewing applications and scanning and uploading documents.
• Operating various types of office equipment and computer systems.
• Anything else as needed.

This position will require computer experience!

Minimum Qualifications:

Training: Graduation from a standard high school or the equivalent.

Experience: One (1) year of full-time or equivalent part-time paid employment in a customer service and/or clerical position providing administrative services.

Job Type: Full-time

Pay: $16.00 per hour

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Required)

Experience:

• customer service: 1 year (Preferred)
• clerical: 1 year (Preferred)

Work Location: One location

Apply for this job with WV DHHR - Bureau for Public Health

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By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.

About Us:
We are an innovative, fully-vertical cannabis company recognized for shattering stereotypes and setting new standards within the cannabis industry. With a focus on consumer education and staff training, we are working to change the perceptions of cannabis. From the thoughtfully curated collection of products down to the modern, strategic layouts of each location, every detail is designed with the customer experience in mind. We believe that each and every customer deserves to be treated with compassion backed with expertise and appreciation.

Our Values:
People-Centric
Our most important asset is our people. We strive to foster an inclusive environment that promotes engagement, teamwork, and the continued opportunity for development through the empowerment of our people.
Quality
We believe in setting the standard by providing our customers with carefully curated products and high-performing, knowledgeable team members to ensure a quality experience with every interaction.
Communication
By being transparent and treating everyone with respect, we can focus on what really matters to us as a company: our team and our customers.
Accountability
We take ownership of our work and honor our commitments. We are proud of our accomplishments and recognize our failures by reinforcing the "we" in our efforts and removing the "they".
Growth
We believe in cultivating growth in all that we do, from the growth of our business to the personal and professional growth and enrichment of our teams.
What We Offer:

• Employee Discount
• Exclusive access to Urbn Learning Center
• Medical
• Dental
• Vision
• Employee Assistance Program (EAP)

Job Department: Administrative
Reports to: Executive Assistant
Job Location: San Diego, CA
FLSA Status: Non-exempt, part-time

Job Summary
The Office Administrative Assistant is the face of StateHouse Holdings Inc. managing all activities at the front desk for clients, guests, and staff. These duties include answering phones, receiving guests, making reservations and appointments, ordering meals and office/kitchen supplies, and many more general administrative tasks. The Administrative Assistant will independently manage a wide range of tasks and projects with competing priorities and deadlines to both external and internal sources which at times may require work outside the normal business day. The ideal candidate will be highly organized, initiative driven, highly reliable, trustworthy, and possess excellent judgment.
This position is part-time Monday, Wednesday, and Friday in our office headquarters located in San Diego, CA and reports to the Executive Assistant to the CEO.

Responsibilities

• Greet clients, staff and visitors
• Answer and direct incoming calls, take detailed messages
• Receive and process daily incoming/outgoing mail (involves high attention to detail as our business is complex)
• Respond to inquiries through our general mailbox
• Process payments, make occasional bank deposits
• Order office supplies
• Occasional light cleaning and organization
• Assist staff with various clerical and administrative duties as requested
• Draft correspondence (cover letters, email etc.)
• Light editing and correcting of business documents
• Prioritize and facilitate communications between the executive team, staff, and key stakeholders.
• Facilitate all aspects of meetings as required for the executive team, including but not limited to, scheduling, creation and distribution of agendas, meeting minutes and action item tracking, creation or planning of presentations, initiating conference calls, and other required events.
• Prioritize and screen phone, mail, and other communications to include responding to letters and other correspondence of a routine nature and maintain contact lists.
• Coordinate and maintain appointment schedules and calendars as requested.
• Maintain administrative filing system.
• Coordinate with insurance broker any documents for company insurance.
• Other duties as assigned.

Knowledge, Skills and Abilities

• Highly skilled with Microsoft Office 365 (Word, Excel, Outlook, Sharepoint, and PowerPoint) and Adobe Suite (Reader, Acrobat)
• Excellent interpersonal, written and verbal communication skills with the ability to communicate clearly to a diverse group of people.
• Experience arranging travel.
• Able to work independently.
• Ability to meet deadlines and finish assignments to completion.
• Work with internal departments to resolve/escalate any potential issues to conclusion.

LICENSE, CERTIFICATES OR REGISTRATIONS:

• Valid Drivers' License

GENERAL PERFORMANCE REQUIREMENTS

• Provide excellent service

• Present a professional image in appearance, actions, and words

• Demonstrate ownership, accountability, initiative, and quality of work

• Build positive team relationships

• Be a role model for the Company

• Understand and practice Company values

• Demonstrate ethical behavior

TYPICAL PHYSICAL DEMANDS

• Requires prolonged standing and some bending, stooping, and stretching.

• Moving up to 20 pounds on occasion.

EDUCATION/EXPERIENCE:
Must be 21 years old or older with the following:

• Associate's Degree or above required.
• 2 years of administrative assistant experience required; experience at an executive level preferred.

*
Equal Employment Opportunity Policy*

Urbn Leaf & Harborside provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, citizenship status, color, religion, age, sex (including pregnancy), national origin, disability status, family medical history or genetic information, military or veteran status, marital status, parental status, political affiliation, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including but not limited to recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Urbn Leaf and Harborside comply with federal and state disability laws and may make reasonable accommodations for applicants and employees with disabilities as required by applicable law. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Talent Acquisition at [email protected].

Job Type: Part-time

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Administrative Assistant Job Description

Meds Cafe is looking for an Administrative Assistant to work in a cannabis friendly environment. The administrative assistant duties involve basic clerical support and answering administration and development emails and aiding in various tasks to support executives The ideal candidate is detail oriented, functions well in a fast-paced environment and is a team player. A passion for cannabis and the cannabis industry is essential!

Responsibilities:

Administrative:

• Daily sorting of mail and emails. Ensuring information is uploaded or delivered to appropriate staff
• Assists with answering of incoming administration and development calls and emails
• Purchase supplies and equipment as authorized by management and monitor office supply levels and reorder as necessary
• Assists with Board/Committee meeting preparation
• Assisting with state and municipality applications and licensing requirements to maintain compliance
• Drafts correspondence as requested
• Participate in events as needed as a member of administrative staff.
• Other duties as required by CEO
• Aiding in monitoring social media accounts

Job Type: Part-time

Pay: From $16.00 per hour

Schedule:

• Day shift
• Monday to Friday

Work Location: One location

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GRADE
15
LOCATION OF POSITION
MDH, Maryland Medical Cannabis Commission, Linthicum, MD
Main Purpose of Job
This position serves as the Executive Assistant to the Executive Director of the Maryland Medical Cannabis Commission (MMCC or the Commission). The Executive Assistant is responsible for directly assisting the Executive Director and Commission executive leadership in key analytic, strategic, operational and administrative activities. Job Duties include: Organizing the Executive Director’s and Deputy Director’s calendar, meetings, travel, priorities and speaking engagements; Organizing all public engagements for the Executive Director and team; Functioning as a liaison between officials in Federal and State Government, professionals in private industry and a diverse group of stakeholders; and, Consulting with senior staff members to resolve outstanding administrative and operational issues, maintaining and developing standard operating procedures and protocols as appropriate.
MINIMUM QUALIFICATIONS

Experience: Seven years experience in administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from a college or university and three years of experience in administrative staff or professional work for the required experience.

3. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 credit hours for each year of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS
Preferred candidates should possess the following:

• Experience working collaboratively with internal and external stakeholders; to include MDH Staff, Legislative staff, the general public, vendors, and Maryland constituents;


• Excellent verbal/written communication skills;


• Excellent organizational/time management skills; Experience with Microsoft Office (e.g. Word, Excel, Powerpoint) and Google platforms;


• Experience with data analysis and spreadsheet manipulation; and,


• Ability to multi-task in a fast-paced environment, work independently, and provide a high level of productivity.

LICENSES, REGISTRATIONS AND CERTIFICATIONS
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.
SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview).

Complete applications must be submitted by the closing date. Information submitted after this date will not be added.

Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.

If additional information is required, the preferred method is to upload. If you are unable to upload, please fax the requested information to 410-333-5689. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division at 410-767-1251.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or [email protected].

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.

Apply for this job with State of Maryland

Apply now →

By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.

GRADE
14
LOCATION OF POSITION
MDH, Maryland Medical Cannabis Commission, Linthicum, MD
Main Purpose of Job
The Administrative Officer II serves as an Administrative Assistant within the Office of Scientific Support, working closely with the Director of Scientific Support and assisting in the organization and maintenance of case files and laboratory registrations. This position is responsible for the full performance of administrative work requiring regular use of independent judgement and analysis.
MINIMUM QUALIFICATIONS

Experience: Six years experience in administrative staff or professional work.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for each year for up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from a college or university and two years of experience in administrative staff or professional work for the required experience.

3. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 credit hours for each year of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

LICENSES, REGISTRATIONS AND CERTIFICATIONS
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.
SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview).

Complete applications must be submitted by the closing date. Information submitted after this date will not be added.

Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.

If additional information is required, the preferred method is to upload. If you are unable to upload, please fax the requested information to 410-333-5689. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division at 410-767-1251.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or [email protected].

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.

Apply for this job with State of Maryland

Apply now →

By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.

Treasure Valley Cannabis Company is a vertically integrated cannabis company based out of Ontario, Oregon. Our company prides itself on offering our customers a craft cannabis experience they cannot get at any other dispensary in the country. Our farm to table model boasts an outdoor food court/event center, a cannabis grow, and a cannabis processor all in one location, all visible and accessible from the retail sales floor. We are looking to add an office manager to our team to help with administrative duties for the company.

*
The successful office manager should have an extensive understanding of business administration. They should be someone looking to grow with a company and focused on ensuring its success.This person is an energetic and highly organized professional who enjoys wearing multiple hats. Experienced in handling a wide range of administrative duties and support-related tasks and able to work independently with little or no supervision.
*
*
Job Duties

• Work closely with our accounting team to, process and track accounts payable and receivable and manage invoices and tax payments
• Help keep company records organized and up to date
• Submit Quarterly sales tax reports to the state
• Assist in basic bookkeeping duties
• Provide HR related administrative support
• Help the different company departments with hiring, specifically resume review, phone screenings, and scheduling interviews
• Employee onboarding
• New Hire Orientation
• Benefits administration
• Administrative Support for purchasing team
• Assists in maintaining employee files and documentation
• Conducts special projects as assigned
• Other assignments as requested

*

*
Requirements and Skills

• Qualifications include a bachelor's degree in accounting or business administration or 3 years of equivalent work experience
• Proven experience as an Office Manager, Front Office Manager, Bookkeeper, or Administrative Assistant
• Knowledge of Office Administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Excellent time management skills and ability to multi-task and prioritize work
• Strong Organization skills
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements

*
*
Compensation
*
*
Starting wage is $17-$20/hour DOE
*
*
Benefits
*
*

• Health Insurance
• Employee Discount
• Paid Sick Leave
• Vendor Samples
• Fixed schedule outside of emergency coverage

*

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Office: 3 years (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: Multiple Locations

Apply for this job with Treasure Valley Cannabis company

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Agency: Criminal Justice Information Authority
Closing Date/Time: 03/16/2022
Salary: $4558 - $6699 / Month CBA language applies
Job Type: Salaried Full Time
County: Cook
Number of Vacancies: 1
Plan/BU: RC028

Job Req: 12615

Job Req: 12615
Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

CMS100 or CMS100B Employment Application and all applicable documentation and should besubmittedto the Agency contact listed below.

Please be sure to read the "how to apply" to ensure that yousubmit the correct application.
Please list the Job Req Number - County - Position Title - Your Full Name in the email subj line
(for example: Req#12615 - Cook - Admin Asst. I - John Doe)

ICJIA responds to community needs with research and federal and state grants administration. ICJIA
administers over 100 million dollars in grants, including the R3 (restore, reinvest, renew) grants (funded
through the tax on legalized cannabis), state violence prevention grants, and federal grants including under
the Violence Against Women Act and the Victims of Crime Act. ICJIA convenes groups and collaborates on
efforts to reform the criminal justice system. ICJIA leads criminal justice reform efforts by supporting policy
makers through research.

Position Overview

We are looking for someone who is friendly, energetic, organized, and assertive who can oversee
operations in our Chicago and Springfield office. This position will oversee planning and coordinating of all
office meetings and special events; oversee supply orders and room set-up for events; and function as an
administrative assistant to our Executive Staff. This position will coordinate travel for all staff and provide
back-up coverage for our reception area; provide staff support as assigned by the Chief of Staff which will
include technical assistance, training and guidance regarding Authority initiatives and projects. This
position manages and identifies operational problems and oversees routine maintenance and repairs; and
reports office progress to the Chief of Staff and the Executive Director and works with them to improve
office operations and procedures. If you are interested in this position and meet the minimum
requirements, we encourage you to apply.

Job Responsibilities

• Serves as the ICJIA Office Manager; coordinates the agency's space needs; serves as office
  liaison with the Executive Staff and management; handles information that is highly
  confidential; completes special projects as assigned. Oversees the planning and coordinating
  of all office meetings and special events; monitors office supplies and ordering of supplies;
  monitors room set-up for events; travel coordinator for the Authority employees and
  members of the board. Provides back-up coverage of the front desk in the receptionist's
  absence and ensures that the front desk has coverage during regular business hours.
• Provides backup support to the Executive Staff: communicates with unit Directors and
  managers, relaying important information or policy changes from the Chief of Staff and the
  Director; conducts special projects and investigations of a sensitive technical nature and/or
  interprets findings; discusses policies and objectives for specific programs and projects with
  the Executive Staff; analyzes and interprets information and develops recommendations on
  remedial action; informs management and staff of the Chief of Staff’s instructions; composes
  complex letters, and reports. Provides staff support as assigned by the Chief of Staff, including
  technical assistance, training and guidance regarding Authority initiatives and projects
• Oversees the daily operations of the Chicago and Springfield offices. Requires overnight travel
  to the Springfield office for meetings and onboarding of new employees in the Springfield
  office.
• Manages and identifies operational problems and schedules routine maintenance and repairs;
  oversees the direct billing process for vehicle maintenance; provides training for ICJIA staff for
  using Telecom and Printer Equipment. Works closely with Human Resources to coordinate IT
  needs for new employees. Reports office progress to the Chief of Staff and Director and works
  with them to improve office operations and procedures.
• Develops administrative controls and procedures affecting Executive Staff correspondence and
  activities; utilizes a personal computer, software applications, data storage and scanning
  equipment to upload files into internal databases; composes and archives a variety of
  correspondence and forms; creates and updates a spreadsheet of all office meetings and
  events.
• Assembles documentation and independently compiles data and prepares complex reports for
  Human Resources, Office of the General Counsel and the Office of the Deputy Director.
• Establishes and maintains effective public relations for the Office of the Executive Director,
  Senior Staff and the Authority; schedules appointments and arranges and coordinates ICJIA
  meetings; Notarizes documents as needed.
• Performs other duties as assigned which are reasonably within the scope of duties
  enumerated above.

Minimum Qualifications

1. Requires knowledge, skill and mental development equivalent to completion of four years of
college, preferably with courses in public or business administration.
2. Requires one year of professional experience in a public or private organization.

Knowledge, Skills, and Abilities

1. Prefer 5 years of experience managing an office and coordinate office functions
2. Requires ability to follow oral and written instructions
3. Requires excellent oral and written communication skills
4. Requires excellent interpersonal skills
5. Requires good organizational skills and the ability to effectively prioritize workload
6. Requires working knowledge of Microsoft Word, Access, and Excel
7. Must have experience handling confidential information.

Conditions of Employment

1. Requires ability to lift/push/pull/move up to 50 pounds.
2. Overnight travel is required.
3. Requires a notary public license.

Work Hours: 8:30AM - 5:00PM, Monday-Friday
Work Location: 300 W Adams St Chicago, IL 60606-5101
Agency Contact:

[email protected]

Phone #:312-793-8550

Job Function: Clerical and Administrative Support

CANDIDATES MUST SUBMIT A SEPARATE BID FORM (as applicable) AND CMS-100 OR CMS100B(promo app) FOR EACH POSTED VACANCY APPLIED FOR.

See below to ensure that you submit the correct application.

Please list the Job Req Number - County - Position Title - Your Full Name in the email subj line
(for example: Req#12615 - Cook - Admin Asst. I - John Doe)

APPLICATION INSTRUCTIONS

DO NOT APPLY ONLINE.

Please submit application via email to: [email protected]

Current State Employees:

• Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact email address listed above.
  
  • Older versions of the CMS-100B will not be graded or returned to applicants.
  • Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.

• Seeking a Transfer – Submit an Official Position Vacancy Bid Form, Transfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact email address listed above.
  
  • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
  • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

• Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact email address listed above.
  
  • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
  • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

Former State Employees:

• Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact email address listed above.
  
  • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
  • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

Non-State Employees:

• Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency Contact email address listed above.
  
  • Documentation is required for each Posting/Bid ID or your application(s) will be rejected.
  • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

Apply for this job with State of Illinois

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Office Administrative Assistant

Reports to: Office Manager

Hire Date: ASAP

Location: Cathedral City

Benefits: Bonus Plan, Medical, Dental, Vision, 401k, Life Insurance, Stock Options, Generous Time Off, Tuition Reimbursement

Other: Full-time, Exempt, must be 21+

JOB SUMMARY

Body and Mind California is recruiting for an Office Administrative Assistant who will be responsible for assisting the Office Manager and management team with ordering office and production supplies and maintaining inventory, scheduling, order fulfillment, coordinating deliveries, and assisting the General Manager as assigned.

The ideal candidate is confident, can work independently, is highly organized, and thrives working in a manufacturing & distribution setting.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (including, but not limited too)

• Coordinate with Management to schedule all labor sufficiently to meet the demands of the department
• Manage production department calendars, coordinating meetings, trainings, and special events
• Work with Managers to order supplies. Implement and use “Just in time” inventory techniques to minimize labor but ensure all required materials are available. Solicit bids and compare costs to ensure competitive pricing
• Hire and onboard Team members and manage time and attendance system
• Inputting new employees and providing assistance with time clocks as needed
• Prepare for biweekly payroll by reviewing time punches and reviewing exceptions and resolve them directly with staff
• Maintain time and attendance reports and ensure issues are shared with supervisors (tardiness, no call no show, excessive absences, etc)
• Coordinate work with outside vendors and service providers
• Various production data entry such as daily production reports
• Manage production staff onboarding workflow
• Keeping track of team member’s licenses and certifications, coordinating renewals, managing compliance trainings for new hires
• Other duties as assigned

EDUCATION, QUALIFICATIONS & EXPERIENCE:

• High School Diploma
• College degree (or some college) preferred, but not required
• Strong Microsoft Office Suite and technology skills
• 2 years’ experience as an Admin or Office Assistant
• Working knowledge of LEAN manufacturing principles (preferred)
• Strong interpersonal skills; ability to communicate effectively with all levels of the organization
• Ability to work independently and in collaboration with teams
• Proven ability to perform a variety of tasks under time constraints and strict deadlines
• Demonstrated efficiency, productivity, attention to detail, accuracy, and results orientation
• High level of organizational skills

PHYSICAL DEMANDS:

• Remaining in a sitting position for extended periods
• Ability to focus on repetitive tasks for up to 10 hours per workday
• Hand and finger dexterity required for extended periods
• Consistent hand-eye coordination
• Lifting up to 50 pounds, sitting and standing for long periods of time
• Repetitive hand, arm, and leg movements
• Expressing or exchanging ideas by means of the spoken word to impart oral information to colleagues and management

Job Type: Full-time

Pay: $13.00 - $17.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• administrative: 1 year (Preferred)

Education:

• High school or equivalent (Preferred)

Work authorization:

• United States (Preferred)

Work Location:

• One location

Work Remotely:

• No

Apply for this job with Body and Mind

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By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.

We are seeking individuals who are passionate about making a difference in the work they do and will help support our company vision "To be the world's leading cannabis company by leading the world in cannabis education, accessibility and customer satisfaction with high-quality products backed by science." You will have an opportunity to be recognized for your talent and expertise while contributing to the success of key strategic initiatives in support of our Mission "To improve lives by providing clarity around cannabis and confidence around consumption."

Responsibilities:- General administrative duties within a cultivation and manufacturing environment- Work on general and special projects for the management team

- Monitor a secured front entrance and greeting all guests to the facility- Provide widespread support to visitors including escort as required- Answer all incoming general phone calls and route accordingly- Provide administrative support and help throughout the organization as needed- Mail, filing systems, ordering office equipment/supplies- Maintain employee information/lists/calendars- Scheduling and coordinating meetings/appointments and conference calls- Recording notes and meeting minutes as needed- Crafting and sending out facility-wide electronic notices- Update and/or enforce and maintain general office procedures- Responsible for petty cash transactions

-Maintain the travel calendar for security, cultivation, manufacturing and supply chain staff that will regularly travel.-Provide general notice communication to various departments.-Coordinates and supports various employee engagement events-Maintains a pleasant disposition when greeting visitors, guests and members of the Curaleaf team-Plan events for the facility- Occasional support to Supply Chain – facility purchases, invoicing- Gathering and shipping production materials, collateral, packaging, etc.- Assist with all HR-related tasks

Job Types: Full-time, Part-time, Contract

Pay: $17.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• On call

Supplemental Pay:

• Bonus pay
• Commission pay

Experience:

• office administration: 1 year (Preferred)

Education:

• High school or equivalent (Preferred)

Work authorization:

• United States (Preferred)

Work Location:

• Fully Remote

Apply for this job with Boekenoogen Vineyards & Winery

Apply now →

By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.