Cannabis Executive Assistant President Jobs

We are a successful investment firm focused on the real estate and cannabis industries. The permanent position of Executive Assistant requires someone that is organized, diligent, hardworking and well-spoken. The President seeks someone who can help execute the 1, 3 and 5 year plan for growth and success for years to come--someone with both technical office skills and leadership and management skills. This position requires full "buy-in" and the ability to make a meaningful contribution to our Mission and Purpose...to help the President lead and manage. (www.goldstalk.com and www.privateclientinvesting.com)

HOURS: This is a 40 hour work week, however the initial 3-6 months will require more output due to the responsibilities and learning curve.

RATE: $48k per year ($42k base plus minimum $6k bonus paid quarterly)

POSITION FEATURES:
1. Experience with Microsoft Suite, including Outlook, One Note, Teams.
2. Dictation and letter writing. Articulate.
3. Working closely with clients verbally and written.
4. Calendarizing: Schedule travel, meetings, calls, written updates and reports, activities, due dates, company-sponsored events.
5. Help create and implement company policies, procedures and initiatives for long term growth and prosperity.

Of High Benefit (Please possess some or most of these qualities):
1. Interest in real estate finance, the emerging cannabis industry, and the world of investments.
2. Well versed, comfortable around wealth and high net worth individuals.
3. High communication skills and the ability to interact. Leadership.
4. Notary, real estate licensee or application, loan processing, underwriting.
5. Social media, marketing, content writing.
6. Inter-office compliance regarding employment and standard business practices.

Helpful knowledge of the following
1. QuickBooks or Equivalent.
5. Mail Chimp or Constant Contact.
6. Copper or other CRM.
7. Some database management experience
8. Squarespace/WordPress

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• Paid time off
• Professional development assistance
• Tuition reimbursement

Schedule:

• Monday to Friday

Supplemental Pay:

• Bonus pay

Application Question(s):

• Why are you interested in this particular position with our particular companies?

Experience:

• Microsoft Outlook: 5 years (Preferred)
• Management: 5 years (Preferred)

Work Location: One location

Apply for this job with Goldstalk LLC

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By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.

Job details

To apply:

PLEASE READ: In lieu of a formulaic cover letter, please answer the following questions within the body of your reply and attach your resume.

• Why are you currently seeking a new position?
• What about the role itself that speaks to you?
• Without breaking confidentiality, please share an example of a project such a memo, newsletter, email or any content that you had to create that you are proud to share and talk about.
• Share something fun or unique about yourself; we would love to know there is a human being applying for this job!
• Thank you for your time reviewing this job description and applying for the job. Due to the volume of responses, we will not be able to acknowledge each application. If we feel that you could be a good fit for this position, we will contact you.

Qualifications

Bachelor’s (Preferred)

Full Job Description

Senior Executive Assistant Position

Farmacopia is a startup and licensed cannabis brand specializing in genetics, nursery and cultivation operations, licensing, and consulting services across both licensed plant-touching and non-plant touching companies. Located in Northridge, CA, our culture is fast-paced, customer-centric, and innovative; executed in a fun, team-based environment. We are seeking a Senior Executive Assistant for our Northridge, CA location. The Executive Assistant plays a key role in the success of our business. The successful individual will be able to perform assigned operations and tasks safely and efficiently in a production environment. This position will interact with employees, managers, and regulatory representatives. In every case, the Executive Assistant must present themselves with the professionalism and discretion appropriate for each interactive situation.

Position Summary

The Senior Executive Assistant (EA) provides dedicated support to the Founder/CEO of a Cannabis brand. This position requires experience in executive support, exceptional attention to detail, and a keen ability to thrive in a fast-paced environment with constantly evolving priorities.

The EA is highly self-motivated and exercises exceptional judgment and discretion in a variety of high-pressure situations.

Note: We are seeking someone who is willing and excited to travel without restrictions at a moment’s notice both domestically and abroad as it pertains to the needs of business, and elsewhere when business opportunities present itself.

Absolutes about this EA

You have direct experience supporting a high-level executive 1:1.

You are meticulously organized. (We are not just talking about color-coded folders (though that is appreciated, too). We are talking about tracking who said what, triple-checking on deliverables, sweating to get things set before being asked, and keeping all trains on their tracks.)

You love to work and seek an all-in type of role. (Read: this is not a simple 9-5 kind of role)

You really like the significance of supporting a high-level executive, but you love being an assistant.

Competencies

• Strong Business Acumen
• Knowing All the Best-Kept Secrets
• Calm Under Pressure
• Dogged Resourcefulness
• Tech Prowess
• Big Picture Thinking
• Impeccable Organization
• Ruthless Prioritization
• Ironclad Discretion
• Strategic Multi-Tasking
• Supernatural Anticipation
• Emotional Intelligence
• Expert Level Communication (and a Penchant for Real Talk)
• Speed and Decisiveness
• Thick Skin and A Sense of Humor
• Networking
• Negotiating Skills
• Analytics Skills

About the principal

• CEO/Founder, who eats/sleeps/breathes this business. He is passionate about the company and where it is headed. He enthusiastically works a lot!
• He is married and does have children. There will absolutely be moments of coordination between the CEO/Founder’s personal and business lives, and he expects his EA will navigate the needs without issue.
• he/she is efficient, moves swiftly, errs on the side of “extremely organized.”
• The principal does travel occasionally (under normal circumstances).

Responsibilities

Note: The scope of work is broad and may expand or evolve over time.

• Complete a broad variety of administrative tasks for the Founder/CEO including managing an extremely active calendar of appointments; ensuring the schedule is organized efficiently, prioritizing the most important items, and resolving all conflicts in advance.
• Composing and preparing correspondence and presentations noting and respecting confidentiality.
• Arranging complex and detailed travel including international travel, itineraries, and agendas.
• Researching, prioritizing, and following up on incoming issues and concerns addressed to the Founder/CEO, including those of a sensitive or confidential nature; determine the appropriate course of action, referral, or response.
• Provide communication between the Founder/CEO’s office and department/business unit heads, maintaining credibility, trust, and support with colleagues and advisors.
• Work closely and effectively with the Founder/CEO to proactively keep him well informed of upcoming commitments and responsibilities, following up appropriately.
• Effectively manage a variety of special projects for the Founder/CEO, some of which may have organizational impact.
• Successfully complete critical aspects of deliverables with a hands-on approach, including drafting correspondence, and other tasks that facilitate the Founder/CEO's ability to effectively direct the company.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion.
• Maintain discretion and confidentiality in relationships with internal and external clients.

Required Qualifications

• (The following are in addition to the Absolutes listed above).
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly.
• Exceptional attention to detail and accuracy.
• Stellar interpersonal skills and the ability to build relationships with stakeholders, including staff, and external partners.
• Polished and professional demeanor in dealing with all situations.
• Start-up experience a plus and/or experience in lean and growing organizations, where roles evolve, sometimes swiftly.
• Strong intellectual curiosity and willingness to learn in order to increase proficiency in the role.
• Demonstrated proactive approaches to problem-solving with strong judgment and decision-making capability.
• Ability to multi-task, deal with ambiguity and reprioritize tasks in response to unexpected changes in priorities/requests.
• Expert-level written and verbal communication skills.
• Highly resourceful team player, with the ability to also be independently effective.
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
• Forward-looking thinker, who actively seeks opportunities and proposes solutions.
• Initiative and sense of urgency.
• Proven ability to act with discretion and maintain complete confidentiality.
• Must be flexible to work outside of traditional business hours. While not designed to overextend the person hired, this is a position that requires some flexibility and availability to converse and engage with work outside of 9-5/M-F. Think 24/7 mentality.

Education and Experience Requirements

• Bachelors’ degree (preferred.)
• Must be 21 years old per state regulations and pass a criminal background check.
• Must have unrestricted work authorization to work in the United States.
• Must be willing to work in Northridge, California, and be able to travel (locally) at a moment’s notice without any travel restrictions.
• 7+ years C-level executive assistant experience in a corporate environment.
• Background check required.
• Proven ability to handle confidential information with discretion and confidentiality.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Ability to utilize new technology, draft reports, budget plan, and expense reports.
• Expert-level written and verbal communication skills and excellent presentation skills.
• Expert initiative and work with minimum supervision.
• Competency with business math.
• Strong analytical skills.
• Emotional maturity.
• Experience with big-box retail clients a plus.
• Project management and scheduling skills a big plus.
• High proficiency with standard, professional computing platforms, and software, as well as a tendency to embrace new tools/apps that will increase efficiency and communication.
• Problem analysis and problem-solving skills.
• Excellent judgment and decision-making ability.
• Experience working independently and handling sensitive, confidential material discreetly.

Additional information

The Executive Assistant hired will be required to sign a Non-Disclosure/Confidentiality Agreement.

Job Type: Full-time

Pay: $58,000.00 - $68,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift
• Holidays
• Monday to Friday
• Night shift
• Overtime

Application Question(s):

• Do you live near the Northridge area?

Education:

• Bachelor's (Required)

Experience:

• Microsoft Powerpoint: 7 years (Required)
• Administrative Experience: 5 years (Required)
• Microsoft Excel: 7 years (Required)
• Microsoft Outlook: 7 years (Required)
• Google Docs: 5 years (Required)

Language:

• English (Required)

License/Certification:

• Driver's License (Required)

Willingness to travel:

• 25% (Required)

Work Location: One location

Apply for this job with Farmacopia

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By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.

Overview We are a successful investment firm focused on the real estate and cannabis industries. We seek an energetic, professional individual that can grow with us. The permanent position of Executive Assistant requires someone that is organized, diligent, hardworking and well-spoken.
HOURS: 40 + hours a week (Hybrid location - 2 locations in NV and sometimes remote)
DAYS: Monday - Thursday, 10am - 5pm
RATE: $40k per year plus profit participation
ADDTL EARNINGS: Bonus offered after 6 months and paid quarterly
BENEFITS: Pending
Position Features
This position requires most or all the following technical skills:
1. Experience with Microsoft Suite, including Outlook, One Note, Teams.
2. Dictation and letter writing. Articulate.
3. Working closely with clients verbally and written.
4. Calendarizing: Schedule travel, meetings, calls, written updates and reports, activities, due dates, company-sponsored events.
5. Answer phones, copy papers and packages and mail papers.

Of High Benefit (Please possess some or most of these qualities):
1. Interest in real estate finance, the emerging cannabis industry, and the world of investments.
2. Well versed, comfortable around wealth and high net worth individuals.
3. High communication skills and the ability to interact.
4. Notary, real estate licensee or application, loan processing, underwriting.
5. Social media, marketing, content writing.
6. Inter-office compliance regarding employment and standard business practices.

Helpful knowledge of the following
1. QuickBooks or Equivalent.
5. Mail Chimp or Constant Contact.
6. Copper or other CRM.
7. Some database management experience
8. Squarespace/WordPress

Sample Workday
1. Review principal’s daily email.
Take action based on Principal’s categorization of each email. Primary job is to add the
email sender's data into the global contact list using the category that Principal
assigned. Once caught up, the task should take between 15-30 minutes.
Review principal’s email folders 1x per day and take action according to understanding.
Check folders named "emails to add" in each of principal's email addresses and save
contacts to both Mailchimp and global contact list.
Preview 1x-2x a day to see what actions admin can take away from principal.
2. Meetings
Maintain the meeting schedule by (1) making sure the people are aware of meeting
times and any schedule changes (2) make sure that the weekly agenda format is the
same every week and that everyone has the ability to edit and add important topics, etc.
The weekly meetings agenda is to be posted on OneNote so that they are evergreen.
3. Tasks and Company Duty Maintenance and Execution
There are a multitude of "things" that must be done for the sound and predictable
growth of our two companies. Examples are making sure that taxes are filed timely,
creating template SOP's, sending birthday cards, creating a companywide calendar, etc.
The executive assistant is responsible for helping Waldman assigning priorities and
maintaining progress on all company tasks.
4. Calendar Maintenance
Dark Travel Days
Balloon Payment Notices and due dates
Tax Preparation and tax deadlines and payments
Please provide a resume and a short introduction to yourself and indicate how your qualifications match this position. Interview process will include testing of skill set.

Job Type: Full-time

Pay: From $40,000.00 per year

Benefits:

• Paid time off
• Tuition reimbursement

Schedule:

• Monday to Friday

Supplemental Pay:

• Bonus pay

Application Question(s):

• Are you willing to take part in a test for us to assess your writing and computer skills?

Experience:

• Microsoft Excel: 1 year (Required)
• Microsoft Powerpoint: 1 year (Required)

Work Location: Multiple Locations

Apply for this job with Goldstalk LLC

Apply now →

By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.

Who We Are:NorCal Cannabis is one of the largest vertically integrated cannabis companies in California. If you’ve enjoyed flower from any of the top indoor grown brands, chances are you've had NCC flower. Our mission is to make clean, consistent, lab-tested cannabis available throughout all of California. Our product portfolio includes a variety of products and formulations, including flower, smokeless vape cartridges, concentrates, edibles, sprays, tinctures, soft gel caps and more. We’re now focusing our efforts on building out our own retail brands and that’s where you come in!

What you'll be doing...
The Executive Assistant has an understanding and skill for creative problem solving and interpersonal conflict resolution in the workplace, as well as critical thinking relevant to the job. The Executive Assistant also has knowledge of and experience with accounting, human resources, business compliance, operational support and executive support.
What you'll be doing.......

• General Administrative: Fielding phone calls/emails, managing calendars, meeting and event arrangement, preparing reports, doing research, advanced computer skills, ability to train others
• Deal flow- new project due diligence and support
• Project management support
• General office and facility management
• IT: Management of G-suite email addresses, set up computer for new laptop issuance
• HR: Onboarding and timeclock support
• Coordination and relationship management with accountants, lawyers, investors and other critical outside partners.
• Requires flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, outside clients and vendors
• Sensitivity to confidential information

What we are looking for:

• Trustworthy and hardworking
• Commitment to positive communication, teamwork and learning
• Strong attention to detailTechnically savvy in all aspects of computer, internet and IT
• Reliable transportationAt least 21 years of age

This is a full time, exempt position in the San Francisco. We offer a competitive compensation package that includes competitive medical & dental benefits.
NorCal Cannabis is an equal opportunity employer. Qualified applicants will be considered regardless of race, color, religion, sex, national origin, age, disability or genetics.
Please submit your resume, cover letter and salary requirements.

Apply for this job with NorCal Cannabis Company

Apply now →

By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.