Human Resources Coordinator I Job Overview
An extraordinary opportunity to be a part of a culture you can be proud of by joining one of the States’ top Dispensaries!
As one of Arizona’s top leading Dispensaries, AZ Dispensaries provides the highest standard of medicines. Our professionals impact our organization, our clients, and their families in a variety of constructive ways, every day. As we’ve grown to become one of the top Dispensaries, we have also strive to make difference in our employees’ careers.
A position with AZ Dispensaries means more than just a paycheck. We believe in creating a positive environment that reinforces your efforts to succeed and supports your long-term career development. We offer the opportunity to work with large corporation, but with the benefit of a small company feel!
Company Overview
Our mission is to set the standard in the medical cannabis industry and we serve Arizona as its most unique boutique dispensaries.
Our patients and our team are our inspiration.
Our strategies are ahead of the curve and our techniques are cutting edge.
Standards at the forefront of the industry, attention to detail and end results that go beyond anyone in the state of Arizona.
Purpose of Your Job Position
As a AZ Dispensaries Human Resources Coordinator - I, You are entrusted with the responsibility of caring for our employees, their families, co-workers, visitors and all others that are a part of our team. You are also responsible for demonstrating in all interactions with Honesty, Integrity, Respect and Passion. The primary purpose for this position will perform human resources and payroll processing related functions and assist in the operations of HR functions and duties by carrying out the responsibilities in the following functional areas: benefits administration, employee relations, performance management, on-boarding, policy interpretation and implementation, recruitment and employment, labor relations and employment law compliance.
Job Functions
As Human Resources Coordinator - I, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties. No direct supervisory function. You will report directly to the Director of Operations to re-align efforts on a regular basis.
Duties And Responsibilities
Administration
· Assists in the implementation, and administration of Human Resource policies and procedures to ensure compliance, also ensures policies and procedures are consistently and fairly applied to all employees.
· Maintains personnel files in compliance with company standards and applicable state and federal guidelines.
· Advises managers, supervisors and employees on human resource, bookkeeping, compliance and other policies.
· Provides information and consultation regarding employment issues (i.e. transfers, promotion/demotion, etc.)
· Maintains accurate employment records and files.
· Enters all new hire I-9s into E-Verify federal database and maintains Center’s I-9 binder.
· Manages the Worker’s Compensation and Safety Program at the facility level.
· Responds to unemployment claims & filing appeals.
Employee Relations
· Assists departments with personnel/payroll related inquiries; advises and assists on current departmental HR procedures related to employee records; coordinate employee engagement activities and act as liaison between departments and staff.
· Responsible for the timely entry of new hires, pay rates, pay status changes and termination information of all employees into the Center’s payroll and timekeeping systems.
· Provides day-to-day performance management guidance to employees and managers; creates performance management documentation of such.
· Assists with the effective and thorough investigations of employee complaints and employee relations issues.
· Assists in the development of employee reward and recognition efforts.
· Oversees the employee on-boarding process to include New Hire Orientation, assimilation into the Company’s culture, mission and core values.
· Assists in the preparation and review of all employees corrective counseling documentation.
· Manages unemployment compensation (UC) program at the facility level, representing the Company at UC hearings.
· Manages and tracks WLB, VHS, PTO/EIB and FMLA requests and paperwork received.
Payroll Processing
· Reviews and imports employee time card information into the payroll system.
· Checks figures for accuracy and necessary approvals.
· Reviews payroll documentation for accuracy and makes any necessary adjustments.
· Researches and resolves questions from managers and employees as they relate to the processing of payroll information such as WLB, VHS, EIB, banking, garnishments, employment verifications, workers compensation, retroactive pay calculations, tax questions, and other changes.
· Communicates with Corporate Payroll to ensure the integrity of the payroll data including data related to new hires, terminations, transfers and rate changes.
· Processes special payrolls including the annual bonus and year-end adjustment payrolls.
Labor Management
· Maintains the facility’s Daily Staffing Report to ensure facility is adhering to state specific guidelines.
· Reconciles attendance daily with employee timesheets against schedule and time in/time out reporting.
· Maintains running report of attendance incidents.
· Ensures hours are accurately accumulated and categorized in a format compatible with company and department payroll procedures.
· Monitors attendance and schedule adherence.
· Assists with the coordination of programs designed to improve the productivity of employees, including training, talent acquisition and performance evaluation.
Recruitment and Retention
· Assists department heads with staffing needs to include hosting/attending job fairs.
· Partners with Creative Services in developing/placing employment advertisements and networking within local employment resources and the local employment community.
· Assists in implementing Center-sponsored recruitment and retention programs; assisting department heads in the development and implementation of programs designed to improve staff recruitment and retention.
· Reviews applications/resumes; evaluating applicant skills and making recommendations regarding applicant qualifications.
· Initiates and conducts employee background checks, OIG verifications, license/certification verifications, reference checks and completing employment verifications.
· Assists in planning, developing, organizing, implementing and evaluating HR functions and activities of the facility.
Education And Experience
· Must possess, as a minimum, a high-school diploma. College Bachelor's Degree in Human Resources, Business Administrator, or a related field is preferred.
· 2+ years of experiences as HR/Payroll Administration
· 1+ years of experience with recruitment and retention preferred
· Effective teamwork and interpersonal skills
· Strong communication and organizational skills.
· Knowledge of administrative practices and procedures as well as laws, regulations and guidelines pertaining to employment, wage and hour, and labor relations, etc.
· Working knowledge of payroll processing. ADP, system experience preferred.
· Ability to work effectively with computer systems.
· Exceptional customer service experience as this position may sometimes cover the front desk, answer telephone calls, and greet facility visitors.
· Must possess, as a minimum, a high-school diploma. College Bachelor's Degree in Human Resources, Business Administrator, or Health Care Management is preferred.
EEO/MFDV
Why choose us?
We believe in building the best company culture to make sure our employees are happy and feel part of the team. Sink or swim, whatever it is we do it together. Join us on our mission to expand and change this industry. Here's why our dispensary is the company for you:
· Competitive Salary
· Health Insurance
· Dental Insurance
· Paid sick time
· Ability to advance quickly
· Advanced Training and Education in a Unique Industry
· Discounted Product with Patient Card
· Company culture, work hard and have fun doing it!
We believe in building a diverse team, and we strive to make our company a welcoming space for everyone. We encourage talented people from all backgrounds to join us. Send us your story, along with a cover letter and resume.
* This job description is not intended to be all-inclusive. Employee may perform other duties as required to meet ongoing needs of the organization, and these duties will be communicated to the employee accordingly. Required experience, training, or educational requirements shall be as indicated or as deemed acceptable by human resource management.
Due to the high call volume servicing our patients, we please ask applicants to not call the dispensary regarding open positions, as we will review resumes as they are received and contact qualified applicants.
Job Type: Full Time
Job Type: Full-time
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
Schedule:
Experience:
- Human Resources: 3 years (Required)
This Company Describes Its Culture as:
- Detail-oriented -- quality and precision-focused
- Stable -- traditional, stable, strong processes
- People-oriented -- supportive and fairness-focused
- Team-oriented -- cooperative and collaborative
Benefit Conditions:
- Waiting period may apply
- Only full-time employees eligible
Work Remotely:
Apply for this job with Local Phoenix Dispensaries
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