Cannabis Cultivation Administrative Assistant Jobs

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So, bring yourself and your best ideas; when we feel safe and comfortable being ourselves, there's no limit to what we can achieve.

IN A NUTSHELL…

The Cultivation Administrative Assistant will provide office and clerical support to the Cultivation team. This includes scheduling, data entry, preparing summary reports and maintaining an accurate filing system.

This role is with Surterra Wellness, one of the renowned retail brands under the Parallel umbrella. Parallel is one of the largest multi-state cannabis companies in the world, owning and operating in five markets; Florida (Surterra Wellness), Massachusetts (NETA), Pennsylvania (Goodblend), Nevada (a Joint Venture with Cookies) and Texas (Goodblend). If you enjoy companies that are growing, moving fast, and constantly challenging themselves to achieve more, then Parallel is for you. We work hard, lean on each other, and are passionate about a pretty ambitious vision … pioneering a new paradigm of what well-being can be for all people, everywhere. For more information, visit www.liveparallel.com.

WHAT YOU WILL BE DOING

• Cultivation Operations support – data input and management.


• Develop reports to track and aid in cultivation success.


• Clerical responsibilities – input, organize and file invoices/receipts for deliveries and services completed. Produce PO's for cultivation purchases.


• Manage monthly inventory counts and complete accurate summary reports.


• Assist cultivation team with administrative needs.


• Learn and understand seed to sale tracking software. Export/organize data.


• Manage facility visitors and coordinate schedules with key staff.


• Lead tours through facility when needed.


• Maintain and update all SOP's relating to cultivation processes.


• Ensure cultivation logs are up to date and kept in compliance.

EXPERIENCE AND SKILLS YOU'LL BRING

Required

• Age 21 or over


• High School Diploma or equivalent


• Valid Government-Issued Photo ID


• Understanding and knowledge of the cultivation of plants and greenhouse operations.


• Ability to work in a fast-paced, changing, and challenging environment.


• Analytically and communicatively intelligent.


• Focuses simultaneously on short- and long-term goals; ability to identify problems quickly.


• Accurate record keeping.


• Strong attention to detail, organizational skills, and time management abilities.


• Proficiency in windows-based software and Internet navigation.


• Comfort with security protocols, including video monitoring and employee tracking.

Preferred

• Prior experience in the Cannabis Industry

PHYSICAL REQUIREMENTS

• The ability to lift 20 pounds regularly.


• The ability to move safely over uneven terrain or in confined spaces.


• The ability to be able to be in constant standing/moving position.


• The ability to perform various physical activities, including lifting, standing, and squatting.


• The ability to work in extreme weather.

YOU WILL BE SUCCESSFUL IF YOU…

• Are self-motivated; micro-managing isn't fun for anyone


• Roll your sleeves up and do the work; strategy is important, but so is getting stuff done


• Can work fast and be flexible; our industry is always changing


• Play nice with others; we collaborate with each other a lot


• Think creatively; sometimes, the "traditional" solution isn't the best one

WHAT YOU GET

• Employee discount


• Consistent, reliable benefits; Full medical/vision/dental, 401k with possibility of a company match, access to company-sponsored well-being programs


• Balance and flexibility; paid time off, paid parental leave, flexible work arrangements


• Tuition Reimbursement Programs


• Pet Insurance


• Chance to make a difference; Employee Relief Fund, community volunteerism through our Parallel Cares program

PARALLEL IS UNITED BY OUR VISION, MISSION, & VALUES

Our Vision – why we exist – is to pioneer well-being and improve the quality of life for humanity through the benefits of cannabinoids.

Our Mission – how we will do this – is to build a leading, global well-being company through the best talent, our values, trusted and recognized brands, science and technology-based innovation, and a relentless focus on execution and continuous improvement.

Our Values – Integrity | Collaboration | Alignment | Intentionality | Accountability | Agility

We are an Equal Opportunity Employer. We embrace and encourage our employees' differences in age, color, disability, ethnicity, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socioeconomic status, veteran status, and other characteristics that make our employees unique.

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“Trulieve Grows One Patient at a Time”

If you have an interest in being part of one of the fastest growing industries in the nation in you may consider wanting to work for Trulieve! If you have a desire to help others in need through your efforts, this may be the role for you!

At Trulieve, we strive to bring our patients the relief they need in a product they can trust. Our plants are hand-grown in an environment specially designed to reduce unwanted chemicals and pests, keeping the process as natural as possible at every turn.

Our products are designed to alleviate seizures, severe and persistent muscle spasms, pain, nausea, loss of appetite, and other symptoms associated with serious medical conditions such as cancer.

Our specially trained staff works hand-in-hand with physicians to provide the right products and the correct dosage to ensure patients get the compassionate care they need.

Requisition ID: 2420

Remote Work Available: No

Job Title: Administrative Assistant

Reports to: Site Administrator

FLSA Status: Regular- Non-Exempt

Role Summary:

The Administrative Assistant will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Administrative Assistant is responsible for developing intra-office communication protocols and streamlining administrative procedures.

Energetic professional who doesn’t mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision in a fast-paced manufacturing environment serving the needs of over 200 personnel. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

Key Duties and Responsibilities:

• Organize and schedule meetings and appointments
• Partner with HR to maintain office policies as necessary and field any HR questions
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Provide general support to visitors
• Responsible for creating PowerPoint slides and making presentations/graphs for Cultivation KPIs
• Manage schedules, calendars and appointments
• Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers
• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office and office staff personnel
• Ensure that results are measured against standards, while making necessary changes along the way
• Allocate tasks and assignments to the Cultivation Departments and monitor their performance to provide feedback
• Perform review and analysis of special projects and keep the management properly informed
• Determine current trends and provide a review to management to act on
• Responsible for coordinating recruiting needs for Cultivation and providing orientation and training to new employees
• Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publications
• Participate actively in the planning and execution of company events
• Responsible for developing standards and promoting activities that enhance operational procedures
• Allocate available resources to enable successful task performance
• Coordinate office staffing activities to ensure maximum efficiency
• Point of contact for all Cultivation employee evaluations, performance counseling, and status updates
• Organize orientation and training of new staff members
• Design and implement filing systems
• Ensure filing systems are maintained and current
• Establish and monitor procedures for record keeping
• Ensure security, integrity and confidentiality of data
• Design and implement office policies and procedures
• Oversee adherence to office policies and procedures
• Analyze and monitor internal processes
• Implement procedural and policy changes to improve operational efficiency
• Prepare operational reports and schedules to ensure efficiency
• Coordinate schedules, appointments and bookings
• Monitor and maintain office supplies inventory
• Handle employee inquiries
• Maintain a safe and secure working environment
• Any other task requested or assigned by the Site Administrator

SKILLS AND QUALIFICATIONS:

• 1+ Years of proven management, administrative or assistant experience
• Must have personnel management experience
• Knowledge of office management responsibilities, systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office and SAP (ERP System) for use of purchasing requisitions
• Knowledge of accounting, data and administrative management practices and procedures
• Knowledge of clerical practices and procedures
• Experienced in human resources management practices and procedures
• Developed business and management principles
• Computer skills and knowledge of all office software packages

ADDITIONAL MINIMUM QUALIFICATIONS:

• Valid State of Florida driver’s license
• High School Diploma or equivalent
• Must be a minimum of 21 years of age
• Must successfully complete a comprehensive background screening

PHYSICAL REQUIREMENTS:

• Must be able to push, pull, move, and/or lift a minimum of 50 lbs. to a minimum height of 5 feet and able to push, pull, move, and/or carry such weight a minimum distance of 50 feet, with or without mechanical assistance
• Must be able to work seated/standing as appropriate at workstations for extended periods of time, maintain body equilibrium while climbing ladders, stairways, stopping, kneeling, crouching, and reaching, and use hands/fingers to hold, grasp, turn, pick, pinch frequently/constantly to complete tasks
• Must be able to handle organic matter daily, able to wear PPE as appropriate (eye, face, hand, arm, head, foot, body, fall protection), and able to be exposed to hot, cold, wet, humid, or windy conditions while wearing PPE (95 degrees or greater)
• Must have visual acuity with/without job aids to perform activities such as; reading, viewing a computer terminal, visual inspection involving small parts/details. Clarity of vision at 20 ft or more in day and night/dark conditions
• Must be able to speak and communicate verbally at conversation levels with co-workers, vendors, etc. (Moderate noise)

WORK SCHEDULE:

• 40+ hours weekly with flexible hours depending on department needs. Must be available to work occasional evenings, weekends, and holidays

Salary will be commensurate with experience. A comprehensive benefits package including paid time off is offered with this position. This position will work an average of 40 hours per week and will be available “after hours” if an emergency situation should arise.

Trulieve provides equal employment opportunities to all employees and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, pregnancy or any other characteristic protected by federal, state or local laws.

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Job detailsSalaryFrom $15 an hourJob TypeFull-timeFull Job DescriptionAbout Us:

Promotion has created an opportunity to add a new member to our family! State Flower Cannabis is searching for a detail oriented, friendly face for our cultivation location.

Responsibilities:

• Answer telephones in professional manner.

• Guide guest traffic, ensure sign in and sign out of all unlicensed personnel.

• Escort vendors as necessary.

• Accept deliveries of packages.

• Process and deliver incoming mail.

• Scan/email files.

• Assist Executive Team (HR, Accounting, VP of Operations, Marketing) as needed.

• Maintain all logs (visitor, water delivery, bathroom cleaning by vendor, etc)

• Assist with coordination of vendor payment pick-ups with Director of Operations.

• In charge of visitor badges – provide upon arrival and retrieve upon departure of guests.

• Ensure lobby is kept clean and neat in appearance.

• Schedule vendors as needed (cleaning service, utility companies, deliveries, vendor drop offs).

• Assist departments as needed with copies, faxes, supply ordering, PPE stock, etc.

• Additional duties may be added as you become familiar with the company.

Requirements:

• Must be 21 years of age
• Must have reliable transportation
• Attendance is key - punctual and reliable.
• Will need to obtain a cultivation agent card if you don't already have one upon hire
• Have a positive, outgoing attitude!

Benefits and Pay:

• Anthem BCBS medical, dental, vision available on the 1st of the month following 60 days. We pay for a life insurance policy for you, as well as AD&D, EAP, Travel Program, Discount Program, Employee Retail Store discounts, company swag, gifts on your birthday and employment anniversary, and more!
• Pay starting at $15/hr.
• Monday through Friday day shift

Apply for this job with Gravitas Nevada LTD.

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Job details
Salary
From $18 an hour
Job Type
Full-time
Number of hires for this role
1
Qualifications

• 
  
  
  

  • High school or equivalent (Preferred)

  • Microsoft Office: 1 year (Preferred)

  • Customer Service: 1 year (Preferred)

  
  

Full Job Description

Job Description

We are looking for a Cultivation Administrative Assistant to support our Cultivation department. You will act as the first point of contact for cultivation-related queries from employees and external partners. Our ideal candidate needs to have experience with administrative procedures and can juggle various administrative tasks in a timely manner.

Duties

• Provides administrative support to ensure efficient operation of department.
• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties such as filing, typing, copying, scanning etc.
• Completes operational requirements by scheduling and verifying daily headcount and make sures information is entered correctly to payroll system.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Develops administrative staff by providing information, by conducting trainings and SOP’s
• Provides information by answering questions and requests.
• Maintains supplies inventory of flower by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.
• Travel to other locations to assist department (10%)

Skills

• Proven work experience as an Administrative Assistant or relevant role
• Computer literacy (MS Office applications, in particular)
• Excellent organizational skills, with an ability to prioritize important projects
• Strong phone, email and in-person communication skills

Requirements

• Must be 21 years of age as per state requirements
• Valid driver’s license with a good driving record
• Willingness to work flexible work hours and schedules.
• High School diploma or GED preferred.

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Customer Service: 1 year (Preferred)

Work Location:

• Multiple locations

Administrative Duties:

• Scheduling
• Running errands
• Sorting and sending mail
• Answering and routing phone calls

Work Remotely:

• No

Apply for this job with LOUDPACK

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By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.