Cannabis Police Records Specialist Jobs

Introduction

Are you a professional in the field of clerical and record keeping work? Are you a self-starter who excels at working with others to provide excellent customer service which you use to provide outstanding services for the police department and community? While also working with a dynamic team? If so, the City of Richmond may be right for you! They are seeking qualified, well-organized, and team-oriented candidates to apply for the position of Police Records Specialist, apply today!
Police Records Specialists perform specialized, police clerical work such as coding; data entry; checking and filing warrants of arrest; taking fingerprints; and identifying and assisting visitors. When necessary, they perform police matron duties such as searching female prisoners, and providing assistance and information to the public, to victims of crimes and to other public agencies. Other clerical duties including typing correspondence, maintaining logs and files, collecting fines and issuing receipts, and operating office equipment. Must be willing to work all shifts, Saturdays, Sundays and holidays and wear a uniform.
Shift work, Saturdays, Sundays, holidays, and some overtime are normal working conditions of this job. A 5% salary differential is paid for the 3:00 p.m. to 11:00 p.m. shift, and 7.5% for the 11:00 p.m.to 7:00 a.m. shift.
Successful candidates will be subject to a background investigation, polygraph and medical examination prior to a job offer.
The Ideal Candidate Will:

• 
  Have strong oral and written communication skills
• Have effective collaboration, problem-solving, and critical thinking skills
• Perform clerical and technical tasks while using integrity, initiative, and sound judgment
• Be adept at building and maintaining professional relationships with team members, partners, and stakeholders
• Have the ability to use their customer service skills to provide the community and police department with excellent service
• Proficient technology skills, including initiative to self-teach and the ability to remain adaptable
• Be motivated to use their experience in record keeping and filling to ensure information is collected properly
• Have the ability to meet deadlines and goals in a timely manner
• Be a self-starter, flexible, reliable, and detail oriented with high standards for work product.
• Able to excel both within a team and independently.
• Thrive in a fast-paced environment with competing priorities.
• Analyze and input data to draw sound conclusions and offer improvements.

Police Records Specialist -
Annual salary
for this position is
$62,328
at the top of the range, with approved Cost of Living Adjustments in 2023 (5%), 2024 (4%), and 2025 (4%).
Additionally, City-paid benefits include
medical, dental, vision, paid vacation, holidays, administrative leave days, sick time, CalPERS retirement contribution, life insurance, disability insurance, tuition reimbursement, annual professional development reimbursement, one week of paid parental leave, and more! All benefits information can be found here.

Position Description and Duties

• Performs a wide variety of technical and clerical duties to support departmental operations including those related to collecting, indexing, processing, maintaining, retrieving, copying and distributing technical and confidential law enforcement data and information including police reports, citations, warrants, protective orders, and subpoenas.
• Enters, maintains and retrieves data, reports, and information into and from a variety of automated law enforcement records systems; such as California Law Enforcement Telecommunications System (CLETS), California Justice Information System (CJIS), National Crime Information Center (NCIC), National Law Enforcement Telecommunications System (NLETS), Records Management System (RMS), and Justice Automated Warrant System (JAWS); and use a Digital Photo Imaging System.
• Provides information and responds to questions and concerns from the general public, departmental staff, and other agencies in person and by telephone; responds to public inquiries for information regarding police reports and other matters; ensures that the release of records follow state, federal, and local laws.
• Processes various reports, citations, information, warrants, subpoenas, requests and related paperwork to departmental staff, other law enforcement personnel, insurance companies, citizens, and other agencies and organizations
• Prepares and processes police reports and related documentation for submittal to the District Attorney's Office for prosecution.
• Reviews police reports for Uniform Crime Reporting (UCR) coding and appropriate crime classifications; may conduct comparative statistical analysis of computer-generated reports to ensure accuracy of information.
• Performs general clerical duties including data entry, distributing of mail, filing, and reconciling cash drawer.
• Receives fees for services and Richmond bails as well as other outside agencies and disseminates to their specifications.
• Fingerprints citizens and prisoners as required under City ordinances; types and processes the necessary fingerprint forms for state and federal law enforcement agencies; and registers and processes newly released felons on parole and probation, and disseminates information to the appropriate divisions of the Department of Justice.

Minimum Qualifications

Knowledge of: office practices, procedures, and equipment including computerized equipment; filing methods and procedures; principles and procedures of record keeping; and of proper use of spelling, grammar and punctuation.
Ability to: learn the organization, procedures and operation details of a law enforcement agency; learn to perform a full range of specialized police and public safety technical tasks under minimal supervision; learn to correctly interpret and apply the laws, codes, policies and procedures related to the processing of law enforcement documents and information; learn the operation and application of specialized law enforcement automated information and records management systems; accurately code alphabetical and numerical data; maintain accurate records and file; operate a variety of office equipment including computers; type at the minimum rate of 45 net words per minute; perform routine mathematical computations; deal tactfully and effectively with the public, persons in police custody, other law enforcement agencies, department staff, and personnel from public and private agencies; understand and carry out moderately difficult written and oral directions; and communicate clearly and concisely, orally and in writing.
Education: High school graduation or the equivalent.
Experience: Two (2) years of full-time clerical experience.

COVID-19 Vaccination Requirement
The City’s policy is that all persons hired on or after October 18, 2021, must be fully vaccinated, including the booster, for COVID-19. New employees will be required to provide proof of complete vaccination or have an approved medical or religious accommodation before employment may commence. If you have any questions regarding this policy, please contact Human Resources.
Desirable Qualifications
Bilingual skills; record keeping or non-sworn law enforcement office support experience; data entry experience; experience handling confidential data; experience using CLETS, CJIS, NCIS, NLETS and RMS; and customer service experience.
Physical Demands
In addition to requiring sufficient mobility to work in a typical office setting, vision sufficient to read
Additional Requirements

• No felony convictions.
• No use of the following drugs within the past five (5) years: Cocaine, Hallucinogens, LSD, Heroin, Methamphetamine, MDMA (Ecstasy), Psilocybin (Mushrooms).
• No use of the following drug within the past one (1) year: Marijuana (Cannabis).
• Successful candidates must pass a thorough background investigation, which may include a criminal history check for job-related convictions, fingerprinting, a polygraph test, a credit check, and a check of drug use history.
• Must be able to qualify to use protective respirator equipment based on passing a specialized physical examination by the hire date, and maintain certification.

Additional Information

Application and Selection

Applicants must apply online by fully completing the City of Richmond Employment Application, including answers to supplemental questions, by 11:59 p.m. on the final filing date. All communication regarding this recruitment will be via email; each applicant must apply with a monitored email address.

Application Screening: All completed applications will be evaluated based on job-related qualifications criteria, which could include desirable qualifications and the specific needs of the hiring department.

Supplemental Questions: Candidates identified as better-qualified will be evaluated based on the responses to your supplemental questionnaire. An Employment List will be established, and your placement on this list will be determined solely (100%) by the responses to these supplemental questions.
Having all of the minimum qualifications guarantees neither advancement nor placement on the Employment List.

Employment List: A ranking of "A" (Best Qualified), "B" (Well Qualified), or "C" (Qualified) is required to achieve a position on the Employment List. This Employment List will be in effect for a maximum of two (2) years; however, the list may be canceled, without notice, after six (6) months.

Immigration Reform Control Act
In compliance with the Immigration Reform Control Act of 1986, individuals offered employment by the City of Richmond will be required to show documentation of eligibility to work in the United State as a condition of employment.
Non-Discrimination Policy
The City's policy prohibits discrimination against any applicant on the basis of race, color, age, physical or mental disability, religion, creed, sex, sexual orientation, or national origin.

EOE/ADA/DRUG-FREE WORKPLACE

www.ci.richmond.ca.us
Analyst: J.Somera - 11/2022

About the City of Richmond

The City of Richmond lies on the eastern shore of San Francisco Bay, five miles north of Berkeley and seven miles northeast across the Bay from downtown San Francisco. A hub of multimodal transportation, many of our residents and businesses are located in Richmond because of its central location and easy access to the Amtrak/Capitol Corridor, BART, AC Transit, the ferry, and two freeways (I-80 & I-580). Residents, visitors, and employees enjoy Richmond’s numerous recreational opportunities, which include 32 miles of shoreline and over 3,000 acres of shoreline parks, more segments of the Bay Trail completed than any other city, several recreational boat harbors and yacht clubs, and thousands of acres of contiguous inland regional parks and open space. The City has substantial economic resources but is still affordable compared to other Bay Area cities. Our community is welcoming, diverse, and actively engaged. Richmond is truly the City of Pride and Purpose!

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The Position

This is an open continuous recruitment.
The first review period will be for applications received until Monday, August 8, 2022, at 11:59 pm PST.

The Portland Police Bureau is seeking Police Record Specialists to join their Records Division team.
The Police Records Specialist position performs a variety of administrative duties in the Police Records Division. Duties include processing police reports, data entry into law enforcement databases, releasing towed vehicles to the public, copying reports, and conducting research consistent with Bureau policy. All work is conducted with a 95% accuracy requirement and is frequently time-sensitive. Strict confidentiality must be exercised in all areas of the Police Bureau.
What to expect as a Police Records Specialist
The Records Division operates 24/7 and consists of 3 shifts; Days, Afternoons, and Nights. Once you have completed the training process, you will bid on an open shift within the Records Division and may be assigned to a different area of expertise on a daily basis. Upon arriving at work, you will need to check the daily schedule for your assignment. Each shift depends on your timely arrival.
If assigned to a customer service area within the Records Division, your day may begin responding to phone and radio calls and continue throughout the day. These calls may be from the public, PPB officers/investigators, other members of the Bureau, as well as outside agencies. Each call presents a unique situation requiring research and problem-solving.
Important Information is shared at roll call or through Division emails. Lunch and/or breaks are coordinated with your co-workers.
Records is a busy and dynamic department, with frequent changes in workflow and type of work being performed. Flexibility and open communication are essential to success. The fast pace makes the day go by quickly!
Police Records Training Coordinators and Supervisors are available to help problem-solve and assist Police Records Specialists with their performance in support of our everyday functions.
Records Specialists are essential to the functioning of the Police Bureau. We serve a diverse customer base and the Police Records Specialists are considered one of the highest levels of professional staff positions within the Bureau.

The successful candidate must pass a comprehensive police background investigation in order to have their employment retained.
This classification is represented by the District Council of Trade Unions (DCTU).
To view this labor agreement, please go to https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements
and click on the appropriate link.
A
pplicants start at the entry salary rate. If you are a DCTU represented employee, see labor agreement for additional information or talk to your union representative.

Who we are:
City of Portland Core Values:
Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility
These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here.
Why work at the City of Portland?
The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package, including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.
The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here.
COVID-19 Vaccine Requirement
As of October 18, 2021, all City employees must be fully vaccinated for COVID-19. This is required for all positions at the City of Portland. Proof of being fully vaccinated is required by date of hire. You may request an exception, for health or religious reasons, from getting the COVID-19 vaccine at the time a position is offered.
Work Location
Currently, many positions with the City of Portland are being performed remotely due to COVID. In the future, current positions classified as “full-time remote” will: 1) become a remote/onsite mix or 2) revert to full-time at a city work location
The City is offering an optional information meeting for this recruitment. Please see the Additional Information section below for details.

To Qualify

The following minimum qualifications are
required
for this position and your qualifications for each must be described in detail when responding to the attached Supplemental Questions.

• 
  Experience to inputting and receiving data into a complex Records Management System efficiently with a high degree of accuracy.
• Experience maintaining strict confidentiality
• Experience multitasking complex and demanding functions; provide effective customer service, and deal with angry/hostile/distraught individuals.
• Experience in highly accurate keyboarding of detailed, non-standard data, alpha-numeric and chronological filing.
• Ability to compare and identify discrepancies in groups of numbers and letters with a high degree of accuracy.

Applicants
must
also possess:

• Must be fully vaccinated for COVID-19 per City/State mandate or have an approved exception by date of hire.
• The ability to pass a comprehensive police background investigation.
• The ability to bend, stoop, and reach high and low shelves and drawers, and to stand for extended periods of time up to ten (10) hours.
• May not have used or consumed any products containing marijuana/cannabis/THC or its derivatives within the last 3 months.
• The ability to work day, evening or night shifts, weekends and holidays. The Records Division operates 24 hours per day, 365 days per year.
• A valid State Drivers License and an acceptable driving record at the time of appointment.

The Recruitment Process

An evaluation of each applicant's training and experience, as demonstrated in your resume and responses to the supplemental questions weighted 100%.

Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information.
Additional evaluation may be required prior to establishment of the eligible list and/or final selection.
**
PLEASE NOTE
: The eligible list generated from this recruitment
may
be used to fill future vacancies**
Recruitment Timeline:
Posting: 07/18/2022 -01/16/2023
First Review of minimum qualifications:
Week of 8/01/2022 (Review will happen every 3 weeks)
Final eligible list: Week of 01/23/2023
**Interviews will be held after each review period

• Timeline is approximate and subject to change

This is an open continuous recruitment
:
Open Continuous recruitments have multiple review periods and can be opened for up to 6 months. The selection process will happen periodically throughout this recruitment. If you are placed on the eligible list, you do not need to reapply. You will be contacted by the bureau when being considered for the selection process.

• If you apply and are notified you
  meet minimum qualifications/
  placed on the eligible list, please
  do not reapply. Any applications received after being placed on the eligible list
  will not be reviewed and will be rejected as a duplicate application.
  
• If you apply and are notified you
  do not meet qualifications and the recruitment is still open, you
  may reapply and update your materials.
  

Application Instructions
Applicants
must
submit a professional resume and responses to the supplemental questions online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions: Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.

• Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
• Your resume should support the details described in your responses to the supplemental questions.
• If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.

Please note
,
all completed applications for this position must be submitted no later than 11:59 pm, on the closing date of this recruitment.
All
applications must be submitted via the City's online application process.
Do not attach materials not requested.
E-mailed and/or faxed applications will not be accepted.
Selection process
The selection process for Police Records Specialist will consist of an application review, an oral interview with a panel, and an in-depth criminal background investigation.
Background Investigation
Applicants who successfully pass the oral interview will receive a conditional offer for current/future vacancies which will advance you to the background investigation step. Background Investigations for this position typically take 2-3 months to complete so you will want to plan accordingly.
The information that will be required when you complete the initial background form called the Personal History Statement includes; Employment Information (past 10 years or back to age 17), Residential Information (past 10 years or back to age 17), Financial Information, References (8 without using the same people as coworker or supervisor references), Family Member Information, Driving History, Past/Present Drug Use and/or Controlled Substances (for marijuana use, you cannot have used it within the last 3 months) and Criminal History.

Additional Information

Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.
Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply.
Veterans' Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.
ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.
Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.

Did you know? The City of Portland offers
"How to Apply Classes" that are free and review best practices for applying to the City. Follow the link for the most recent list of scheduled dates: Events | Career Center | Portland.gov.
Contact Information
Loan Tran Polanco, Senior Recruiter
Bureau of Human Resources
[email protected]

An Equal Opportunity / Affirmative Action Employer

OPTIONAL INFORMATION SESSION
To assist you in understanding this position and the recruitment process, we will offer an Optional Information Session that will provide you with details about the position and about the application process. You are not required to attend to apply for this job. You are welcome to join us for the optional session below:
Wednesday, July 27, 2022
12:00 PM Pacific Time (US and Canada)
Join Zoom Meeting: https://us06web.zoom.us/j/89641064606
Meeting ID: 896 4106 4606
Find your local number: https://us06web.zoom.us/u/kdJu7fNOZ1

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By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.