Cannabis Legal Administrator Jobs

Class Definition

GENERAL STATEMENT OF DUTIES: To serve in a responsible capacity to the Director and Deputy Director by relieving them of administrative details in connection with planning, coordinating, directing and controlling the Department of Administration’s functions and programs, specifically in regard to the application and implementation of all legal aspects; and to do related work as required.
SUPERVISION RECEIVED: Works under the general supervision of the Director and Deputy Director from whom are received general and specific work assignments with considerable latitude for the exercise of independent judgement and initiative. Work is subject to review for conformance to policies, rules and/or instructions.
SUPERVISION EXERCISED: To plan, organize, and direct the work of a staff of legal, technical and clerical personnel, and administration hearing officers.

Illustrative Examples of Work Performed

To assist the Director of the Department of Administration and the Deputy Director in the overall planning and administration of departmental activities in regard to the application and implementation of all legal aspects.
To serve in a responsible capacity to the Director and Deputy director by relieving them of administrative details in connection with planning, coordinating, directing and controlling the Department of Administration’s functions and programs.
To contact division chiefs and other officials for the purpose of obtaining information and recommendations for the planning of programs and policies.
To prepare reports and analyses for the use of the Director and Deputy Director in their evaluation of the Effectiveness of current programs and policies and/or determining the need for new programs and policies.
To confer with departmental officials, as directed, on legislative proposals and to make reports thereon to the Director and Deputy Director relative to their purpose, content and need.
To assist the Deputy Director in keeping officials within the Department of Administration informed of the Director’s decisions and recommendations on programs and policies; to contact these officials at frequent intervals to ascertain the action taken by them relative to such decisions and recommendations and to make reports thereon.
To analyze, as directed existing and proposed statutes, rules and regulations and to report thereon to the Director and Deputy Director.
To arrange and/or attend meetings and conferences involving state officials, the public and the Director; and to represent the Director in his absence at such meetings and /or conferences.
To provide legal assistance to the Director, the Deputy Director and Associate Directors as required in carrying out responsibilities.
To serve as Chief Legal Officer for the Department of Administration with responsibility for directing the work of a staff engaged in providing legal advice and services for the Department.
To be responsible for the work of the staff engaged in:
providing legal opinions to the Director and staff of the Department; preparing for the director draft material for proposed amendments to the General Laws administered by the Department; drafting rules and regulations concerning the provisions of such General Laws; development of manuals of precedents based upon policy statements of the Director for guidance of all individuals making decisions under such General Laws; preparing legal guidance on specific matters for the personnel of the Department; and developing and planning a legislative program.
To represent the Department before federal and State courts.
To participate in the formulation and effectuation of overall legal policy; to be responsible for the planning and programming of divisional activities; and to coordinate such activities with overall departmental activities.
To supervise and conduct administrative adjudication hearings together with subsequent judicial enforcement actions, regarding persons who violated any of the laws or rules or regulations administered by the Department.
To supervise and conduct administrative adjudication hearings involving appeals from actions of the Personnel Administrator and the Tax Administrator and complaints pursuant to the Americans With Disabilities Act.
To advise and represent the Registry of Motor Vehicles in the Implementation of its duties and responsibilities under applicable laws and regulations.
To do related work as required.

Required Qualifications for Appointment

KNOWLEDGES, SKILLS AND CAPACITIES: A knowledge of the principles and practices of public administration; the ability to make complex fact-finding studies of departmental functions, operation, policies and programs; the ability to exercise judgement in selecting, briefing and presenting pertinent material or analytical reports for the use of a superior for his evaluation of the effectiveness of such functions, operations, policies and programs; the ability to work in a liaison capacity between the Director and departmental officials for the purpose of following up action taken on the Director’s suggestions, recommendations or decisions and to prepare reports on findings; a thorough knowledge of the provisions of the Rhode Island General Laws administered by the Department; the ability to interpret the provisions of such General Laws and to prepare opinions relating thereto for use in the administration of the functions of the Department; the ability to prepare, or direct the preparation of, briefs and ruling and miscellaneous legal documents; the ability to draft rules and regulations having the force and effect of law, consistent with the purpose and provisions of these General Laws; the ability to exercise independent judgement in making decisions in unusual cases involving legal matters; the ability to plan, organize, coordinate, and direct the work of a staff, including attorneys, engaged in handling departmental matters of legal nature; and related capacities and abilities.

EDUCATION AND EXPERIENCE:

Education: Such as may have been gained through: graduation from a college of recognized standing and from an accredited law school; and
Experience: Such as may have been gained through: employment in a responsible position involving the making of administrative studies and analyses of the effectiveness of programs and policies and the making of reports thereon; or employment in a responsible position involving the following up of directions and instructions of a superior to subordinate officials relative to the management and control of governmental or industrial operations and the making of reports thereon, and considerable employment in a responsible administrative and supervisory capacity within a legal services program involving the interpretation of law and the application of pertinent laws, rules and regulations, decisions or policies.
Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.
SPECIAL REQUIREMENTS:
Applicant must be a member of the Rhode Island Bar and must maintain membership as a condition of employment.

Supplemental Information

The preferred candidate must have a Juris Doctorate Degree and be a member of the Rhode Island Bar.
Position to provide legal support and services to various divisions of the Department, which include Commercial Licensing, Gaming and Athletics, Cannabis, Financial Services and Building, Design and Fire Professionals. Work to be performed includes legal research and writing, legal advice and guidance, enforcement proceedings and appeals, counsel to boards, drafting and evaluation of regulations and legislation, formulation and effectuation of legal policy and related work as required.

Apply for this job with State of Rhode Island

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Full Job Description

BOUTIQUE NYC LAW FIRM IS LOOKING FOR AN EXPERIENCED, PROFESSIONAL LEGALADMINISTRATOR TO JOIN OUR GROWING FIRM.

Helbraun & Levey LLP (the “Firm”) is NYC’s premier hospitality law firm and, despite Covid and its devastating effect on the hospitality industry, our 19-person firm is growing. We are looking for a Professional Legal Administrator to help us refine our administration, personnel, finance, facilities, and business systems.

We are tight knit group and we love what we do. We are looking for someone with significant hands-on law firm experience to join our team and bring us to the next professional level. You will handle key administrative and financial responsibilities and you will report directly to the Firm’s partners.

ABOUT THE FIRM

We represent owners and operators in the hospitality and cannabis industries, and in doing so, we work directly with hundreds of restaurateurs, chefs, hoteliers, caterers and cannabis professionals. We take a hospitality approach to our practice of law as we treat our clients and employees with great care and warmth. It is our mission to foster an open, inviting, and diverse firm atmosphere. We have been in business for 16 years and we have grown steadily since this firm was initially begun as a solo practice.

ABOUT THE POSITION

The Legal Administrator will work closely with the partners on firmwide strategy including setting financial goals, developing and analyzing financial and customer relations systems, and creating accurate financial reporting. The Legal Administrator will also handle all HR, PTO, scheduling, and employee benefit matters, acting as the primary liaison between the Firm and its employees, on the one hand, and its professional employer organization and benefit providers on the other.

The job will be an in-office position once Covid is under control but will be a remote position until such time as the Firm deems it safe to return to an office setting. Candidates must live within reasonable commuting distance of New York City, either in New York City or in the commutable Tri-State Area.

Please note: this is not a position for a Paralegal.

ESSENTIAL ELEMENTS OF THE JOB

• Business and Strategic Planning - Collaborate with the Firm’s partners and section chairs to create an annual business plan and budget for each section. Work with the partners to improve financial controls and analyze key financial reports to identify inefficiencies in the firm and identify opportunities for improvement to the Firm’s growth and bottom-line.
• Human Resources Management - Implement and enforce the Firm's personnel rules and employment policies. Evaluate positions, workloads, and capacity to determine attorney and non-attorney hiring needs. Assist the partners in recruiting, interviewing, and screening applicants for attorney and non-attorney positions. Coordinate employee leave and position coverage, supervise payroll, and administer the Firm’s benefit plans.
• Workflow and Business Systems - Create and improve critical business systems to ensure profitable operations. Ensure all systems are documented (policies, procedures, templates) and organized. Create an internal audit system to trigger alerts when systems are not working optimally, investigate the reason for the failures, and propose solutions (whether related to personnel, technology, workflow, etc.).
• Vendor Management - Coordinate with and supervise bookkeeping and escrow accounting. Liaise with IT professionals, and other Firm vendors and professional service providers to facilitate the smooth operation of the back-end operations of the Firm.
• Facilities Management - Refine and maintain the Firm’s technology infrastructure to minimize waste and maximize internal efficiencies within the Firm. Approve the purchasing of office equipment and supplies using the approved budget. Ensure emergency protocols are in place and staff are trained to execute them.

Candidates must demonstrate proven success in:

• Helping law firm businesses navigate the complexities of rapid growth;
• Navigating billable hour software, and assisting law firms in streamlining related protocols, and in training law firm personnel in proper and efficient utilization of such platforms;
• Refining business processes to improve law firm profitability;
• Using project management to ensure clients’ matters are handed appropriately, legal & ethical requirements are met, and clients receive excellent service;
• On-boarding and training personnel in firm systems and operations, and ensuring compliance amongst firm personnel with such systems on an ongoing basis;
• Managing human resource functions (recruitment, interviewing, onboarding, payroll, benefits administration, terminations and separations);
• Understanding, preparing, and analyzing business reports, complete with budget variance, P&L, cashflow forecast, and summarizing and communicating related recommendations to firm partners;
• Managing the Firm’s facilities, security, technology vendors.

REQUIRED EXPERIENCE AND EDUCATION

The candidate must have prior experience working in a law firm setting, and must possess exceptional interpersonal skills, writing ability and problem-solving capabilities. Candidate must have the ability to thrive in a fast-paced working environment. Prior experience in operational process refinement, budgeting and financing, human resource systems and administration, legal billing software, and marketing is of the highest importance. While not a requirement, a strong preference is given to candidates who have prior experience working with CLIO (Manage) and/or CLIO (Grow).

COMPENSATION

Salary is dependent upon experience. The compensation package includes an incentive program commensurate with performance that will consider Firm growth and profitability.

TO APPLY, PLEASE EMAIL US YOUR RESUME AND COVER LETTER

This will be a multi-phase top-grading interview process; this allows us to get to know each other and make sure we are a good match. Applying now is the first step. If you don’t follow the instructions for applying, your journey stops here.

Send an email to hiring {at} helbraunlevey {dot} com. Attach your resume and a cover letter in PDF.

In you cover letter, please tell us the following:

• Why you wish to apply for this position, and why you think you would be a good fit for the role.

• Your personal philosophy surrounding customer service.
• Any examples of entrepreneurial initiative that you have taken in your personal or professional life
• Your experience, if any, in the hospitality industry, and the effect that it had on you.
• Your favorite restaurant (pre- or post-Covid) and what makes it so special to you.

Helbraun & Levey LLP is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time

Pay: Up to $150,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Referral program

Schedule:

• Monday to Friday

Education:

• Master's (Required)

Experience:

• Operations: 5 years (Required)
• Legal: 5 years (Required)

Work Location:

• Multiple locations

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By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.

Who We Are: Medicine Man Technologies is a Denver, Colorado-based company (OTCQX: MDCL) and is a rapidly growing provider of cannabis consulting services, nutrients, and supplies. The Company's client portfolio includes active and past clients throughout the cannabis industry in 20 states and seven countries. The Company has entered into agreements to become one of the largest vertically integrated seed-to-sale operators in the global cannabis industry. Current agreements will enable Medicine Man Technologies to offer cultivation, extraction, distribution and retail pharma-grade products. Management includes decades of cannabis experience, a unique combination of first movers in industrial cannabis and proven Fortune 500 corporate executives. For more information, please visit our website: www.medicinemantechnologies.com.

Legal Admin Assistant

Position Objective:

Provide financial and legal administrative support and deliverables for Medicine Man Technologies Legal Department.

Essential Functions:

· Manage complex activities, including coordination of appointments and hearings for executive(s) as well as, scheduling and meeting/ event logistics. Keep executives informed as required. Arrange conference calls, video conferences or data conferences across multiple time zones, occasionally including international participants.

· Organize and maintain the company’s legal and financial files, execute company’s document retention policy and maintain documentation as necessary.

· Prepare a range of correspondence and deliverables as directed by executives, including proof-reading of documents prepared by others.

· Provide detailed agendas, meeting notes, and support for executives attending meetings. Follow up on action items and report status to executives as necessary.

· Assist with miscellaneous complex administrative tasks.

· Keep current and be knowledgeable on company’s tools, processes and technology. Educate executives on new and existing tools, legal processes and technology in order to enable the company’s overall strategy.

· Compile, process and analyze data based on research objectives and prepare reports as requested.

· Assist the Legal License review team with regulatory / license and license maintenance filings. Calendar, schedule and track filing requirements as directed.

· Develop relationships with executives’ clients and their executive support staff.

· Other duties as required

Education and Experience Required:

· Four Year Degree – Bachelor of Arts

· 3-5+ years executive support in a law firm or in-house with a corporation

– legal records management, tracking documents through legal review process and signature, proofreading and formatting, attention to detail, calendaring and meeting management.

Knowledge and Other Required Qualifications:

· 5+ years written and verbal communication

· 3-5+ years scheduling and document preparation project management

· 1-2 years Travel coordination and logistics planning

· 5+ years Microsoft Office Suite (advanced Word document formatting such as tracked changes, columns and SharePoint)

· Demonstrated flexibility, detail orientation and self-direction

· Demonstrated ability to manage multiple, changing priorities in a dynamic work environment

· Works well with all levels of executives, management and staff, both internally and externally while remaining sensitive to highly confidential matters

· Advanced Excel

· Advanced PowerPoint Presentation creation and editing, or similar

· Project Management/coordination Visio organization charts and diagrams

Preferred Experience and Qualifications:

· Legal and finance

· Legal Compliance

Working Conditions (Schedule, Environment, Travel)

Office – Monday through Friday 8:30-5 pm

Travel - Limited

Medicine Man Technologies is committed to fairness and equality of opportunity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Medicine Man Technologies participates in E-Verify for all newly-hired employees. Employees are queried through the electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to verify identity and employment eligibility. You may complete section 1 of the I-9 form upon your acceptance of a job offer letter, but no later than your first day of employment and in addition, on your first day, but no later than the third day, you are required to submit original documents to verify your eligibility to work in the U.S.

Job Type: Full-time

Salary: $55,000.00 to $65,000.00 /year

Experience:

• relevant: 2 years (Required)
• Legal Assistant: 1 year (Required)

Work Location:

• One location

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Paid time off

Typical start time:

• 8AM

Typical end time:

• 5PM

This Job Is:

• A job for which military experienced candidates are encouraged to apply
• A “Fair Chance” job (you or the employer follow Fair Chance hiring practices when performing background checks - learn more at https://start.indeed.com/fair-chance)
• A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more
• A good job for someone just entering the workforce or returning to the workforce with limited experience and education
• A job for which all ages, including older job seekers, are encouraged to apply
• Open to applicants who do not have a college diploma
• A job for which people with disabilities are encouraged to apply

Schedule:

• Monday to Friday

Apply for this job with Medicine Man Technologies

Apply now →

By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.