Cannabis Executive Secretary Jobs

Salary

$16.48 - $25.54 Hourly

$34,275 - $53,126 Annually

This position is a Pay Band 50

Purpose of Position

Interviews will be conducted within two (2) weeks of job advertisement close date.

Why does the job exist?

This position exists to provide administrative assistance to the Deputy Director of Policy for the Cannabis Control Division. This position will assist senior level staff on an as needed basis.

How does it get done?

The Executive Secretary position provides administrative support to the Deputy Director of Public Policy of the Cannabis Control Division. This position assists the Deputy Director with policy initiatives, strategic planning, research, program development, data compiling, special projects, legislative review and analysis and preparation and recording of Committee Meetings. This position will assist in updating the Division's website, conducting surveys and prepare reports related to the development of the recreational cannabis market in New Mexico and functional duties as directed.

Who are the customers?

Our customers are licensed individuals, establishment owners or applicants from the cannabis industry and members of the public who are dependent on or have an interest in the products and services the cannabis industry provides.

Ideal Candidate

The ideal candidate will be a purpose driven professional who is motivated and resourceful with an established history of providing support to senior/executive level management. The successful candidate must understand priorities, demonstrate the ability to proactively anticipate needs, drive improvements, complete tasks and projects with a thorough attention to detail. Exceptional organizational skills are required, strong communication (writing and verbal) and interpersonal skills are a must. The candidate must also possess advanced digital literacy skills including experience in multimedia, creating digital documents, graphic design, data visualization and website/project management. The candidate must maintain and present a friendly and courteous image for the Cannabis Control Division.

Minimum Qualification

High School diploma or Equivalent and one (1) year of related experience in office administration. Substitutions Apply. See Substitution Table below.

Substitution Table

These combinations of education and experience qualify you for the position:

Education
Experience
1
High School Diploma or Equivalent
AND
# of months or years of experience specified in the minimum qualification
2
Associate's Degree
AND
Zero years of experience

• Education and years of experience must be related to the purpose of the position.
  

• If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.

Employment Requirements

The successful candidate will be required to maintain a valid Driver's License and successfully pass a background check.

Working Conditions

State of New Mexico employees may be impacted by the Public Health Order dated August 12, 2022, which requires facilities licensed or certified by the Centers for Medicare and Medicaid Services ("CMS"), including all hospital types, long-term care facilities, nursing homes, hospice facilities and rehabilitation facilities, as well as assisted living facilities and adult day care settings, to adhere to all COVID-related requirements prescribed by CMS, including, but not limited to masking and staff vaccination.
In addition, employees working in State correctional facilities who have the potential for direct or indirect exposure to inmates are required to be vaccinated against COVID-19.
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Possible exposure to irate clients. Incumbent will work under stress and frequent time constraints. Some statewide travel is required. Computer use, long periods of sitting. Some travel may be required. May require overtime.

Supplemental Information

Benefits:

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Agency Contact Information: Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is not covered by a collective bargaining agreement.

Apply for this job with State of New Mexico

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Job Description

Are you organized, detail-oriented, a good writer, and excel at providing administrative support? If so, the Center for Medical Cannabis needs you! As the Center’s executive assistant, you will create and edit correspondence, respond to questions and concerns, arrange meetings and travel, provide excellent customer service to Center employees and general customers, and provide general administrative support.
If offered this position, your continued employment will be contingent upon passing a background check and review. There will be no cost to you and fingerprinting will be completed on the first day of employment or shortly thereafter.
Regular business hours are 8:00am-5:00 pm, some evenings may be required for public meeting support. Primary office locations: 288 N 1460 W Salt Lake City Utah 84116. Travel and work at other state office buildings may be required.
Pursuant to Utah Code §§ 4-41-107 and 26-61a-111, this job includes duties that arise from or directly relate to the Utah Medical Cannabis Act. Duties may require conduct which is in violation of the criminal laws of the United States with respect to the manufacture, sale, or distribution of cannabis. As a condition of employment, candidates who are selected to fill this position will be required to sign an Acceptance of Duties Under the Medical Cannabis Act Acknowledgment Form. See Form (Download PDF reader).
PRINCIPLE DUTIES

• 
  Provide administrative support to the Director of the Center for Medical Cannabis and other staff within the Center for Medical Cannabis
• Create and edit written materials
• Coordinate and/or act as a liaison between agency and internal or external stakeholders
• Act as a resource to provide information or determine the most effective way of meeting the needs of management, staff, clients or customers
• Provide assistance to staff and public
• Set up public meetings according to Agency and State rules and policies
• Host virtual and in person meetings according to Agency rules
• Take minutes for assigned meetings
• Calendar management
• Manage documents and information in appropriate format (Sharepoint and Google Suite)
• Perform general accounting duties
• Track legislation or other current events
• Mail sorting and management

THE IDEAL CANDIDATE
Our ideal candidate will have:

• Excellent interpersonal and communication skills in assisting the director and managers in process development, information gathering, and requests with tight timelines.
• Accurately and efficiently writes or drafts correspondence, reports, documents and/or other written materials.
• Prepares and/or processes documents; reviews for accuracy and completeness; updates information and/or evaluates against policy; compares elements for consistency or logical relationships, etc.
• Ability to learn competently, state software, processes, policies and procedures.

PREFERENCES
The following represent skills sought for this particular position. Not having one or all of them does not necessarily disqualify you. The hiring manager may identify additional related skills and requirements as preferences in making hiring and promotion decisions.

• Minimum of a HS diploma or GED
• Writing experience
• Prior experience as an executive or administrative assistant
• Willing to learn and independently seek information
• Experience with the Microsoft Suite (Powerpoint, Word, Excel) and Google Suite of Programs
• Experience with virtual meeting formats (Google Meet and/or Zoom)
• Ability to work well in a team
• Efficient time management
• Attentive, prompt, and responsive to due dates and deadlines

WHY SHOULD YOU JOIN OUR TEAM?
This is your chance to affect a real change in Utah's future. This is an opportunity for a new career which rewards your knowledge, professional abilities, caring nature, and efforts. This position offers a rich benefits package with 12 paid holidays per year. Annual leave accrued at 4 hours per pay period and increasing over time and sick leave accrued at 4 hours of leave per pay period for full time employees. Paid time off will differ for part time employees. Other benefits include medical, dental, vision, and life insurance. Other employee incentives and bonuses are also available. Please click
HERE for a page where you can review these and other benefits.
TO LEARN MORE ABOUT THE DIVISION AND PROGRAM PLEASE CLICK
HERE
.

Supplemental Information

• Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
• Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
• Be aware that salary ranges specified reflect a minimum starting and top of range dollar amount. Actual rate per hour will be determined by evaluation of qualifications and skills of the individual and the availability of monies through budget and grants or by following DHRM rule.
• Occasional in state, out of state, overnight and weekend travel may be required.
• Pursuant to Utah Code §§ 4-41-107 and 26-61a-111, this job includes duties that arise from or directly relate to the Utah Medical Cannabis Act. Duties may require conduct which is in violation of the criminal laws of the United States with respect to the manufacture, sale, or distribution of cannabis. As a condition of employment, candidates who are selected to fill this position will be required to sign an Acceptance of Duties Under the Medical Cannabis Act Acknowledgment Form. See Form (Download PDF reader).

Apply for this job with State of Utah

Apply now →

By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.