Cannabis Administrative Secretary Jobs

FINAL FILING DATE: Friday, July 22, 2022
EXAM: 22/80A33/07JJ
The Monterey County Treasurer-Tax Collector is an elected officer of the County. Operating under statutes of the State of California, the Treasurer-Tax Collector performs a variety of functions which collectively contribute to the financial management network of the County, the County's school districts, and many of the County's special districts. The primary responsibilities of the Treasurer-Tax Collector include the billing, collection, reporting and accounting for all real and personal property taxes levied in the County, transient occupancy and cannabis business taxes levied in unincorporated county areas, and business license monitoring and collection; banking and investment of county, school and special district funds; and collection enforcement for Superior Court fines. The department of the Treasurer-Tax Collector consists of three divisions: Tax Collection, Treasury, and Revenue.
Incumbents in the position of Administrative Secretary perform a wide variety of administrative and secretarial duties which require a substantial degree of autonomy; position serves as a personal assistant to a department head or major division chief and performs auxiliary duties and responsibilities of the manager; incumbents may supervise clerical staff engaged in various assignments; and performs other work as required.
The position in Treasurer-Tax Collector is an
at-will appointed
position.
The Eligible List established by this recruitment may be used to fill current and future vacancies on a regular full-time, part-time, or temporary basis.
This classification is part of a flexible series. Incumbents appointed at the lower level of the career series may be promoted up to the higher level of the career series subject to their meeting the employment standards for the higher class and a recommendation for their promotion by the appointing authority in accordance with the Flexible Staffing Program and Guidelines.

Examples of Duties

• Using discretion, monitors supervisor’s day-to-day activities and schedules. Exercises considerable judgment in committing the supervisor’s time; clears conflicts; arranges travel itineraries and makes reservations. Arranges appropriate meeting and conference accommodations to properly receive guests.
• Acts in a liaison capacity between the department head or manager, their staff and representatives from other departments, agencies, and the public in situations often involving problem solving or discussion and persuasion to gain concurrence and cooperation.
• Sets priorities, compiles and organizes information for supervisor’s use in completing reports, special projects, etc.; follows up on projects initiated by supervisor to assure their completion.
• Screens office visitors, phone calls and correspondence, establishes priorities and refers to appropriate staff member.
• Assists in the preparation and scheduling of departmental agenda items for presentation to Board of Supervisors.
• Prepares correspondence either independently or from written copy, transcription or brief instructions.
• Provides electronic information and respond to requests including public records, Internet, and social media inquiries.
• Organizes and updates information on departmental website or other electronic platforms.
• Organizes and maintains all types of files and records including departmental media.
• Assembles agendas, prepares meeting files, records and transcribes minutes of meetings, commissions or committees.
• Trains other employees in departmental policies and procedures. Develops, recommends and implements changes in procedures aimed at greater effectiveness and efficiency. May supervise other clerical and/or secretarial staff.
• Some departments: May assist in preparation of the annual budget; keep, compile and interpret budget expenditure information. May monitor grant programs, maintaining all appropriate files and assuring compliance with all grant requirements.
• Some departments: May act as departmental personnel liaison performing support duties relative to recruitment, benefits administration and personnel transactions.

To view the complete job description visit the Monterey County website:
Classification Specification link.

Examples of Experience/Education/Training

THE SUCCESSFUL CANDIDATE
Will have a proven track record demonstrating the following knowledge, skills, and abilities:

Thorough Knowledge of: Correct grammar, rules of punctuation and spelling; proper format for business correspondence and forms; filing systems, including indexing and cross reference methods; complex bookkeeping and record keeping methods; office management and
organizational methods.

Skill and Ability to: Research and analyze information gathered in order to compose reports or special projects; read, interpret and apply laws, ordinances and departmental procedures; organize, delegate and evaluate the work of subordinate employees; analyze, evaluate and resolve potentially sensitive issues through discussion and persuasion in order to gain concurrence and cooperation; establish and maintain constructive and harmonious relationships with department heads, elected officials and the general public; operate a variety of office equipment such as ten-key calculator and a personal computer and current software, including Microsoft Office programs and other cloud-based programs; create content and proficiently manage internet and social media platforms; type or key a minimum of 50 words per minute; take and transcribe dictation or comparable speed writing may be required of some positions.

EXAMPLES OF EXPERIENCE/EDUCATION/TRAINING:
The knowledge, skills, and abilities listed above may be acquired through various types of education, training or experience. Typical ways to acquire the required knowledge, skills and abilities are listed below:
Five years of experience performing increasingly responsible clerical duties.

OR
Two years in the class of Senior Secretary with Monterey County.

Additional Information

REQUIRED CONDITIONS OF EMPLOYMENT
The required conditions of employment include, but are not limited to the following:

• Possess a valid current Class C driver license, or be able to provide suitable transportation that is approved by the hiring authority.
• Prospective employees for the Treasurer-Tax Collector will be required to submit to background review which may include a review of information concerning resent and/or prior employment, driving record, credit history, and record of criminal conviction.
• Positions in other departments may or may not require full background review.

BENEFITS:
Monterey County offers an excellent benefits package. To view the General "J" Unit Benefit Summary please visit our website General "J" Unit Benefit Summary Sheet link. This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing.
COVID-19:
On July 30, 2021 the County of Monterey Board of Supervisors took action to mandate COVID-19 vaccination for all employees to include new hires. The vaccination requirement is in accordance with Section 25 of the County of Monterey Emergency Response Manual and COVID-19 Prevention Program Link. Applicants who accept employment with the County of Monterey, will be required to be fully vaccinated. However, individuals may request (Vaccination Exemption Request Form) medical or religious exemptions and will be required to complete the appropriate request and certification forms for review and approval no later than their start date. Medical /Religion.
Notes:

• Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9.
• If you are hired into this classification in a temporary position, your rate of pay will be hourly and you will not be eligible for the benefits listed in the summary.
• If you believe you possess a disability that would require test accommodation, please call the Human Resources Analyst at (831) 759-6602.

Application and Selection Procedures
Apply On-Line at Monterey County Job Opportunities, by 11:59 PM(PST), the final filing date listed above,
or
Hard copy applications may be obtained from and submitted during normal business hours: Monday – Friday, 8:00 AM - 5:00 PM by contacting:
Treasurer-Tax Collector
Attn: Human Resources
168 West Alisal Street, 1st Floor
Salinas, CA 93901
Phone: 831-759-6602 Fax: 831-759-6628
The selection process is tentative, and applicants will be notified if changes are made. To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include:

• 
  A completed County of Monterey Employment Application
• Responses to the Supplemental Questions.

Applicants who fail to provide all required materials by the Final Filing Date will not be considered. Resumes, cover letters, letters of interest and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process.
Physical and Sensory Abilities required for this classification include:

• Sufficient eyesight to read fine print statistical reports and standard text and data on computer terminal screens.
• Ability to speak and hear at normal conversational levels in person and over the telephone.
• Manual dexterity to use calculators and write legibly.
• Ability to reach, bend, or stoop in order to use files and records.

EQUAL OPPORTUNITY
Monterey County is a drug-free work place and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County provides reasonable accommodations for the disabled. If candidates require special arrangements to participate in the selection process, they should state their needs in writing when submitting the application package or call the Human Resources Analyst at
(831) 759-6602.

Apply for this job with County of Monterey, CA

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Position:

The Administrative Specialist is responsible for assisting the growth and success of the business by providing a wide range of services, such as data entry and review using our laboratory intake management system (LIMS), customer service via phone, email and in-person, project management, in-house sampling, inventory, among other administrative tasks. The position requires ability to learn new material quickly, excellent customer service, keen attention to detail, ability to multi-task with ability to self-start and self-manage.

Responsibilities:

• Establish working knowledge of Missouri cannabis testing regulations and requirements
• Data entry utilizing Laboratory Intake Management System (LIMS), Excel and Word
• Answering phones
• Replying to emails
• Project management from start to completion
• Assisting clients with sampling and intakes at the laboratory
• Ensures department document filing is kept up to date and the filing system is maintained properly
• Performs other general office, administrative and customer service tasks, as required by the position
• Other tasks as assigned by the COO

Qualifications:

• Bachelor's degree in Administration, Business or Marketing, or associate degree, or High School Diploma and equivalent experience
• Excellent verbal and written communication skills
• Self-motivated with strong organizational skills, ability to prioritize work, be detail oriented and meet deadlines
• Project management experience
• Demonstrates ability to easily grasp the concepts and functionality of software and programs
• Demonstrates excellent analytical and problem-solving skills
• Ability to work well with people within the organization, customers, and the business community
• Possess the highest regard for confidentiality and professionalism
• Strong work ethic
• Ability to produce quality work in a timely and efficient manner
• Interest or experience in cannabis industry
• Flexibility in work hours required
• Positive and upbeat attitude
• Experience in office environment

Job Type: Full-time or Part-time

Job Types: Full-time, Part-time

Pay: $15.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location

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Apply now →

By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.

Exam: 20/80A33/08JJ
Closing Date: Sunday, August 9, 2020
The Monterey County Treasurer-Tax Collector is an elected officer of the County. Operating under statutes of the State of California, the Treasurer-Tax Collector performs a variety of functions which collectively contribute to the financial management network of the County, the County's school districts, and many of the County's special districts. The primary responsibilities of the Treasurer-Tax Collector include the billing, collection, reporting and accounting for all real and personal property taxes levied in the County, transient occupancy and cannabis business taxes levied in unincorporated county areas, and business license monitoring and collection; banking and investment of county, school and special district funds; and collection enforcement for Superior Court fines. The department of the Treasurer-Tax Collector consists of three divisions: Tax Collection, Treasury, and Revenue.
Incumbents in the position of Administrative Secretary perform a wide variety of administrative and secretarial duties which require a substantial degree of autonomy; position serves as a personal assistant to a department head or major division chief and performs auxiliary duties and responsibilities of the manager; incumbents may supervise clerical staff engaged in various assignments; and performs other work as required.

The position in Treasurer-Tax Collector is an at-will appointed position.
This classification is part of a flexible series. Incumbents appointed at the lower level of the career series may be promoted up to the higher level of the career series subject to their meeting the employment standards for the higher class and a recommendation for their promotion by the appointing authority in accordance with the Flexible Staffing Program and Guidelines.
The Eligible List established by this recruitment may be used to fill current and future vacancies on a regular full-time, part-time, or temporary basis County-wide.

Examples of Duties

• Using discretion, monitors supervisor’s day-to-day activities and schedules. Exercises considerable judgment in committing the supervisor’s time; clears conflicts; arranges travel itineraries and makes reservations. Arranges appropriate meeting and conference accommodations to properly receive guests.
  
• Acts in a liaison capacity between the department head or manager, their staff and representatives from other departments, agencies, and the public in situations often involving problem solving or discussion and persuasion to gain concurrence and cooperation.
  
• Sets priorities, compiles and organizes information for supervisor’s use in completing reports, special projects, etc.; follows up on projects initiated by supervisor to assure their completion.
  
• Screens office visitors, phone calls and correspondence, establishes priorities and refers to appropriate staff member.
  
• Assists in the preparation and scheduling of departmental agenda items for presentation to Board of Supervisors.
  
• Prepares correspondence either independently or from written copy, transcription or brief instructions.
  
• Organizes and maintains files and records.
  
• Assembles agendas, prepares meeting files, records and transcribes minutes of meetings, commissions or committees.
  
• Trains other employees in departmental policies and procedures. Develops, recommends and implements changes in procedures aimed at greater effectiveness and efficiency. May supervise other clerical and/or secretarial staff.
  
• Some departments: May assist in preparation of the annual budget; keep, compile and interpret budget expenditure information. May monitor grant programs, maintaining all appropriate files and assuring compliance with all grant requirements.
  
• Some departments: May act as departmental personnel liaison performing support duties relative to recruitment, benefits administration and personnel transactions.

To view the complete job description visit the Monterey County website:
http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/class-specifications
THE SUCCESSFUL CANDIDATE
Will have a proven track record demonstrating the following knowledge, skills, and abilities:

Thorough Knowledge of: Correct grammar, rules of punctuation and spelling; proper format for business correspondence and forms; filing systems, including indexing and cross reference methods; complex bookkeeping and record keeping methods; office management and organizational methods.

Skill and Ability to: Research and analyze information gathered in order to compose reports or special projects; read, interpret and apply laws, ordinances and departmental procedures; organize, delegate and evaluate the work of subordinate employees; analyze, evaluate and resolve potentially sensitive issues through discussion and persuasion in order to gain concurrence and cooperation; establish and maintain constructive and harmonious relationships with department heads, elected officials and the general public; operate a variety of office equipment such as ten-key calculator and a personal computer and current software, including Microsoft Office programs and other cloud-based programs; type or key a minimum of 50 words per minute; take and transcribe dictation or comparable speed writing may be required of some positions.

Examples of Experience/Education/Training

The knowledge, skills, and abilities listed above may be acquired through various types of education, training or experience. Typical ways to acquire the required knowledge, skills and abilities are listed below:
Five years of experience performing increasingly responsible clerical duties.
OR
Two years in the class of Senior Secretary with Monterey County.

Additional Information

Conditions of employment include:

• Some Departments: Successfully complete a background check which may include a review of information concerning present and/or prior employment, driving record, record of criminal conviction and credit history;
  
• Possess and maintain a valid California Class C driver license and satisfactory driving record;
  
• Work outside of normal business hours on occasion, as needed.

Benefits:
Monterey County offers an excellent benefits package. To view the "J" Unit Benefit Summary please visit the Human Resources website. This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or applicable Memorandum of Understanding prevail over this listing.
Notes:

• Employees must have and show their Social Security Card on the first day of work. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9.
  
• If you are hired into this classification in a temporary position, your rate of pay will be hourly and you will not be eligible for the benefits noted above.
  
• If you believe you possess a disability that would require test accommodation, please call the Human Resources Analyst at (831) 759-6602.

Application and Selection Procedures
Apply On-Line!
Our website: www.co.monterey.ca.us/personnel
Applications may also be obtained from and submitted to:
Monterey County Human Resources Department
Government Center
168 W. Alisal Street, 3rd Floor
Salinas, CA 93901
The selection process is tentative and applicants will be notified if changes are made.
The competitive selection process includes submittal of required application materials. A complete application package will include:

• A completed County of Monterey employment application
  
• Responses to the supplemental questions

Applicants who fail to provide all required materials by the Closing Date will not be considered. Resumes, cover letters, letters of interest and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified may be invited to participate further in the selection process.
To assess applicants' possession of required qualifications, the process may include an oral examination, pre-exam exercises, performance exam, and/or written examination.
EQUAL OPPORTUNITY
Monterey County is a drug-free work place and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County provides reasonable accommodations for the disabled. If candidates require special arrangements to participate in the selection process, they should state their needs in writing when submitting the application package or call the Human Resources Analyst at (831) 759-6602.

Apply for this job with County of Monterey, CA

Apply now →

By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.