Cannabis Legal Assistant 2 Jobs
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Here are 3 cannabis jobs mentioning "legal assistant 2" in May 2024, at companies like State of Washington Office of Administrative Hearings, and State of Washington Liquor and Cannabis Board, including positions such as Legal Assistant 2.
More than 30+ days
Legal Assistant 2
State of Washington Office of Administrative Hearings
1 year ago
Description
Legal Assistant 2
Office of Administrative Hearings
Child and Family Care Division
Spokane Valley, WA
NOTE: This position may be eligible for part-time telework after a training period. Some in-office work is required for coverage purposes.
IMPORTANT NOTICE: Per Governor Inslee’s Proclamation 21-14, state employees must be fully vaccinated against COVID-19. If you are offered this position, your vaccine status will be verified by Human Resources prior to your start date.
About the Agency:
The 1981 Legislature created the Office of Administrative Hearings (OAH) to offer Washingtonians an independent, fair and neutral forum to hold administrative hearings on disputed matters referred by state and local government agencies. Operating out of field offices in Olympia, Tacoma, Seattle, and Spokane Valley there are currently about 275 employees, including 145 Administrative Law Judges who preside over administrative hearings involving unemployment insurance benefits, child support, food assistance, medical benefits, business and professional licensing, and more. OAH conducts hearings for more than 30 agencies and 160 programs. Our referring agencies include the Employment Security Department (ESD), Department of Social and Health Services (DSHS), Department of Children, Youth, and Families (DCYF), Health Care Authority (HCA), Liquor and Cannabis Board (LCB), Department of Financial Institutions (DFI), the Office of the Superintendent of Public Instruction (OSPI), and others. For more information about OAH, please visit our website at oah.wa.gov.
Mission: To hear and independently resolve disputes between the public and state agencies with an impartial, quick, and easy to access process.
Vision: All people of Washington can meaningfully participate in their hearing and understand the result.
Values: Fairness and independence; Diversity, equity, inclusion and respect; Performance excellence; Integrity.
Goals:
- Performance Excellence: We deliver high quality, timely work.
- Convenience & Accessibility: We make it easy for people to do business with us.
- Diversity, Equity, Inclusion & Respect: We promote diversity, equity, inclusion and respect.
- Good Stewards: We are efficient, effective and accountable.
OAH Offers:
- Professional legal office setting.
- Work that is important and makes a difference.
- Professional development opportunities and in-house training.
- Comprehensive benefits package.
Duties
The position of Legal Assistant 2 is critical to the successful completion of the OAH mission. This position contributes to the mission by providing support services to the agency. This includes scheduling, case management, arranging for interpreters or court reporters as needed, order formatting and development, creating and processing case-related documents, transmittal of records, ensuring timely and proper service of legal documents, managing case documents, providing support to parties and ALJs, and data entry. This position prioritizes workload and works with other OAH employees and internal/external customers to ensure the agency meets its mission and goals. This LA2 position will work on a variety of Child and Family Care cases, including: Department of Social & Health Services, Health Care Authority, Licensing, and Department of Children, Youth & Families.
Duties include, but are not limited to:
Scheduling Cases:
- Process incoming requests for hearing, accurately inputting case and party information into PRISM.
- Schedule hearings and other case events, distributing cases evenly among ALJs and ensuring that hearing can be conducted and have decisions issued timely according to caseload requirements.
- Contact agency representatives and attorneys to determine availability and possible scheduling conflicts.
- Process exhibits timely according to caseload and agency requirements.
- Handle and process complex appeals, including analyzing information to determine the proper processes.
- Ensure each case party receives the necessary documents both prior and after their hearing.
- Plan, organize, and schedule workload, including assigning dockets to ALJs to ensure all deadlines are met.
- Make changes to scheduling and workflow processes in order to meet goals set by management.
- Coordinate coverage for ALJs when the assigned ALJ is unavailable.
- Provide postponement coordination for ALJs.
- Processes requests from participants, parties, and ALJs.
- Track and organize incoming documents, and exercise independent judgment in reading documents received to assess the next appropriate action to be taken.
- Ensure all case information is accurate in PRISM and in all case files, and make appropriate and accurate case notes in PRISM to reflect current case status and case documents.
- Interpret office rules, WACs and RCWs for the caseload ensuring that all processes are followed and deadlines are met.
- Maintain constant, clear, and open communication with agency representatives, parties, attorneys and ALJs regarding case-related issues and scheduling changes.
- Keep parties notified of the case status if ALJ is late or unavailable.
- Take appropriate case action when return mail is received.
- Ensure that case files are prepared and complete prior to the hearing, with enough time for the ALJ to prepare for the hearing.
- Archive case-related documents for back-up purposes.
- Assist LA4 in maintaining desk manual for assigned caseloads so that manuals are easy for back-up staff to use when needed.
- Notify Office Manager, LA4, & SALJ of potential high-profile cases where media attention is a possibility.
- Provide electronic copy of hearing oral record upon request.
- Route all documents requiring ALJ attention to the appropriate ALJ.
- Refer all ALJ complaints and other miscellaneous documents requiring supervisory review to appropriate supervising ALJ or Division Chief.
- Generate notices of hearings and notices of pre-hearing conferences for all parties, ensuring that all notices are served timely according to caseload and agency requirements.
- Proof orders for punctuation, dates, headers/footers, names, etc. tracking errors and proofing data for ALJs.
- Provide back-up to LOA/LA2s when needed to process outgoing notices, ensuring that notices are mailed according to the notice date.
- Provide back-up to LOA/LA2s when needed to publish initial decisions, defaults, dismissals, subpoenas, postponements, and other case-related documents.
- Add non-hearing events to ALJ calendars to avoid scheduling conflicts.
- Ensure the hearing calendars are up-to-date and accurate.
- Create dockets and maintain dockets when scheduling changes occur.
- Monitor case deadlines and utilize PRISM dashboard for tracking case status.
- Schedule conference rooms and other locations for in-person hearings.
- Monitor leave calendars for ALJ availability.
- Coordinate in-person hearings when needed.
- Arrange and manage interpreters, court reporters, or note-takers as needed for hearing following guidelines put forth by OAH Headquarters.
- Complete interpreter surveys following requests for service.
- Coordinate ADA accommodation requests with the agency ADA Coordinator.
- Ensure that all interpreter, court reporter, and note-taker information is accurately entered and updated in PRISM.
- When needed, work with the Legal Assistant 4 (LA4) or Office Manager (LAM) to set up safety and/or accessibility to OAH facilities.
Qualifications
Option 1: A high school diploma or equivalent AND two (2) years of experience in a legal environment supporting an attorney, Administrative Law Judge, Industrial Insurance Appeals Judge, review judge, or equivalent.
Option 2: One (1) year of experience as a Legal Assistant 1 for the State of Washington.
Option 3: A two-year degree in Legal Secretary Studies, Paralegal Studies or related field AND one (1) year of legal office experience.
Option 4: A combination of four (4) years of college education and/or relevant experience.
Supplemental Information
How to Apply:
To begin the online application process, click the green "Apply" button at the top of this announcement on careers.wa.gov or governmentjobs.com. If you have not done so previously, you will need to set up an account. To be considered for this position you must complete the supplemental questionnaire and include the following information in your online application:
- A letter of interest describing what interests you in this position and what makes you a viable and competitive candidate.
- A resume AND a completed online application profile that includes education and employment history.
- Please include a minimum of three professional references with your application.
- A professional reference is defined as an individual who has either been paid to supervise your work or worked directly with you and can attest to your work performance, technical skills, and job competencies. If your references do not meet these criteria, please include non-related professionals, such as educators or other professional associates.
OAH is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
Persons with a disability who need assistance with their application or that need this announcement in an alternative format may call
(360) 664-1960 or toll free (877) 664-1690. TTY users should first call 711 to access the Washington Relay Service.
For questions about this recruitment please email us at [email protected].
Apply for this job with State of Washington Office of Administrative Hearings
Apply now →
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Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply.
Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.
Description
WSLCB Vision
Safe communities for Washington State
Mission
Promote public safety and trust through fair administration, education, and enforcement of liquor, cannabis, tobacco, and vapor laws
Who we are:
The mission of the
Washington State Liquor and Cannabis Board
(WSLCB) is to promote public safety and trust through fair administration and enforcement of liquor, cannabis, tobacco, and vapor laws. At the WSLCB we pride ourselves on creating the "wow" factor in everything we do. We search for people who demonstrate a strong work ethic, excellence in customer service, partnering and teamwork, and quality performance. We strive to be a great place to work by fostering a safe, open, inclusive and healthy work environment. We want to ensure that our organization is as diverse and inclusive as our great State of Washington.
We want to create a culture that fosters excellence in customer service, open and honest communication, transparency and accountability, data driven decisions, and business initiated process improvement.
Your opportunity at a glance:
The mission of the Enforcement and Education Division is to protect and serve the public by ensuring legal acquisition and responsible use of alcohol and tobacco. Personnel of this division carry out their duties with the highest standards of personal and professional ethics based on honesty, integrity and trust. Every individual who comes in contact with a division employee is to be treated with the highest level of courtesy and respect.
The Legal Assistant 2 reports to the Hearings Examiner 3, and provides support for the administrative hearing process. This position independently offers journey-level legal support to the Hearings Examiner 3 to ensure the operations of the hearings unit are efficient and effective. Using independent judgment, this position establishes priorities, problem solves, and is the first point of contact for customers and LEO’s regarding scheduling of hearings, monetary payments, suspension scheduling and liquor laws, rules, and policies. Responsible for basic legal research, reviewing and compiling hearing documents, and drafting/proofing settlement agreements. This position also provides administrative support to the Deputy Chief of Enforcement and is part of the Headquarters and Divisions Support team.
Duties
Some of your primary duties will include:
Hearings Coordinator – Scheduling and coordinating hearings in accordance with the Administrative Procedures Act
- First point of contact for licensees, answering questions regarding hearings process, i.e., statues and rules for alcohol, tobacco, cannabis, and vaporizing programs; staffs requests for consideration to reverse late or failed to comply Administrative Violation Notices (AVN), Tobacco Violation Notices (TVN), and provides all pertinent information to the Administrative Deputy Chief for decision. Provides information to both the public and LEO’s regarding monetary payments and suspension status of AVNs/TVNs.
- Schedules informal hearings for licensees as requested, maintains Hearing Examiner outlook calendar for the hearings, and forwards requests for formal hearings to Adjudication Coordinator.
- Prepares correspondence regarding scheduling, prepares files to ensure all information is received prior to the hearing, and forwards case files to the Hearings Examiner.
- Responsible for maintaining hearing records management.
- Maintains filing system and coordinates with agency record retention policies.
- Audits information received from field operations; verifies data collection, completeness of forms, and timely submittals.
- Organizes information for statistical reviews and/or calculation through excel spreadsheets.
- Monitors timelines for timely hearing requests/monetary penalties.
- Maintains open lines of communications with both field and office staff.
Legal Support to Hearings Unit
- Conducts basic legal research of issues, as needed, under the direction and instruction of the Hearings Officer 3.
- Drafts and proofreads compromised agreements. Review the case file and ensure that references and citations are accurate throughout the agreement.
- Contact and advise licensees of their rights and/or options relating to reaching or not reaching a compromise agreement.
- Find and track key dates in the process of managing cases going to hearings.
- Track cases going through the formal Administrative Hearings process and communicate outcomes to the Hearings Examiner and Deputy Chief of Administration.
- Reviews and presents reoccurring case issues to the Deputy Chief of Administration for decisions in outcomes.
- Manage case documents, files, and exhibits.
- Reviews and interprets the Administrative Procedures Act, as well as Washington State Code regarding alcohol, tobacco, cannabis, and vaporizing in relation to the administrative hearings process.
Process Compromised Agreements and Maintain Collections
- Review compromised agreements for accuracy.
- Determine the level of approval needed. Submit to Hearings Examiner and either the Enforcement Director or the Board for final approval.
- Draft letter outlining the compromised agreement and send letter and approved agreement to the licensee.
- Tracks timelines for payments and identifies overdue payments. Escalates overdue payments to the Deputy Chief of Administration.
- Tracks tobacco tickets and non-suspension cannabis cases to be sent to collections should payment not be received.
- Enters progress in the Enforcement Notebook, update case dispositions, and attach necessary documents.
- Prepares monthly statistics per requirements.
Administrative Support
- Answers phone calls, takes messages and ensures they are delivered in a timely manner to the intended recipient timely manner
- Proofreads documents for proper grammar, spelling, and style in accordance with agency correspondence manual.
- Collects, organizes, maintains, and provides monthly statistical unit performance data
- Maintains desk manual for alcohol, tobacco, cannabis and vaporizing programs.
- In collaboration with the Hearings Examiner, this position communicates process improvement opportunities, procedural changes and program efficiency.
- Schedules interpreter services, upon request.
- Processes, collects, and distributes US Postal correspondence daily.
Qualifications
Required Qualifications:
- High School diploma or equivalent AND three (3) years of experience offering professional support in an office environment.
OR
- Two (2) year degree in Legal Secretary Studies, Paralegal Studies, or related field and one year of experience offering professional support in an office environment.
- Proficient in Microsoft Office Suite, including Outlook
Desired Qualifications:
- Two (2) years of experience in a legal environment in support of an attorney, administrative law judge(s), industrial insurance appeals judge(s), review judge(s), hearings officer, or equivalent.
- Two (2) or four (4) year degree in Legal Secretary Studies, Paralegal Studies, or related.
Special Requirements:
- Valid WA State Driver's License
- Must successfully pass a credit check
- Must successfully pass a criminal history and fingerprint background check
Supplemental Information
HOW TO APPLY
PLEASE READ THE FOLLOWING INFORMATION CAREFULLY TO ENSURE YOU HAVE SUBMITTED THE REQUIRED MATERIALS TO BE CONSIDERED.
IMPORTANT: To be considered for this position, you MUST include the following, failure to do so will result in your application being disqualified:
- Completed online application.
- Current Resume.
- Letter of Interest describing how you meet the specific qualifications for the position.
- Three professional references to include a current or recent supervisor with email addresses and phone numbers.
**
A resume will not substitute for completing the "work experience" section of the application.
The information provided in your application and supplemental questionnaire must support your selected answers in the supplemental questions. Responses not supported in your application will disqualify you for consideration of employment from this recruitment.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
COVID-19 VACCINATION
Per Governor Inslee’s Proclamation 21-14, state employees must be fully vaccinated against Covid-19. Please note medical or religious accommodation may be available, once an offer of employment is made. Special note that any offer of employment is contingent upon you providing verification of your vaccine status. No start date will be approved until you verify your status.
To further ensure public safety and in conjunction with our Governor's proclamation of stay home, stay healthy and current guidelines related to COVID-19, interviews at this time will be conducted by video or phone conference as part of our recruitment process.
Other
Applicants for employment with the Washington State Liquor and Cannabis Board should also be aware of RCW 66.08.080, which states in part: "No employee of the board shall have any interest, directly or indirectly, in the manufacture of liquor sold under this title, or derive any profit or remuneration from the sale of liquor, other than the salary or wages payable to him in respect of his office or position, and shall receive no gratuity from any person in connection with such business.
RCW 69.50.351, no member of the state liquor and cannabis board and no employee of the state liquor and cannabis board shall have any interest, directly or indirectly, in the producing, processing, or sale of cannabis, useable cannabis, or cannabis-infused products, or derive any profit or remuneration from the sale of cannabis, useable cannabis, or cannabis-infused products other than the salary or wages payable to him or her in respect of his or her office or position, and shall receive no gratuity from any person in connection with the business.
The Washington State Liquor and Cannabis Board is an equal opportunity employer and encourages applications from job seekers with diverse backgrounds. Honoring diversity, equity and inclusion means that as an agency, and as individuals, we are committed to ensuring that all employees enjoy a respectful, safe, and supportive working environment.
All qualified applicants will receive consideration for employment without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability. You are welcome to include your name and gender pronouns in your application, to ensure we address you appropriately throughout the application process.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email [email protected] or call
(360) 664.1674. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6384.
Apply for this job with State of Washington Liquor and Cannabis Board
Apply now →
By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company.
Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply.
Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.
Legal Assistant 2
State of Washington Office of Administrative Hearings
1 year ago
Description
Legal Assistant 2
Office of Administrative Hearings
Child and Family Care Division
Spokane Valley, WA
NOTE: The essential functions of this position require in-office work. This position is
not eligible for telework at this time.
IMPORTANT NOTICE: Per Governor Inslee’s Proclamation 21-14, state employees must be fully vaccinated against COVID-19. If you are offered this position, your vaccine status will be verified by Human Resources prior to your start date.
About the Agency:
The 1981 Legislature created the Office of Administrative Hearings (OAH) to offer Washingtonians an independent, fair and neutral forum to hold administrative hearings on disputed matters referred by state and local government agencies. Operating out of field offices in Olympia, Tacoma, Seattle, and Spokane Valley there are currently about 275 employees, including 145 Administrative Law Judges who preside over administrative hearings involving unemployment insurance benefits, child support, food assistance, medical benefits, business and professional licensing, and more. OAH conducts hearings for more than 30 agencies and 160 programs. Our referring agencies include the Employment Security Department (ESD), Department of Social and Health Services (DSHS), Department of Children, Youth, and Families (DCYF), Health Care Authority (HCA), Liquor and Cannabis Board (LCB), Department of Financial Institutions (DFI), the Office of the Superintendent of Public Instruction (OSPI), and others. For more information about OAH, please visit our website at oah.wa.gov.
Mission: To hear and independently resolve disputes between the public and state agencies with an impartial, quick, and easy to access process.
Vision: All people of Washington can meaningfully participate in their hearing and understand the result.
Values: Fairness and independence; Diversity, equity, inclusion and respect; Performance excellence; Integrity.
Goals:
- Performance Excellence: We deliver high quality, timely work.
- Convenience & Accessibility: We make it easy for people to do business with us.
- Diversity, Equity, Inclusion & Respect: We promote diversity, equity, inclusion and respect.
- Good Stewards: We are efficient, effective and accountable.
OAH Offers:
- Professional legal office setting.
- Work that is important and makes a difference.
- Professional development opportunities and in-house training.
- Comprehensive benefits package.
Duties
The position of Legal Assistant 2 is critical to the successful completion of the OAH mission. This position contributes to the mission by providing support services to the agency. This includes scheduling, case management, arranging for interpreters or court reporters as needed, order formatting and development, creating and processing case-related documents, transmittal of records, ensuring timely and proper service of legal documents, managing case documents, providing support to parties and ALJs, and data entry. This position prioritizes workload and works with other OAH employees and internal/external customers to ensure the agency meets its mission and goals. This LA2 position will work on a variety of Child and Family Care cases, including: Department of Social & Health Services, Health Care Authority, Licensing, and Department of Children, Youth & Families.
Duties include, but are not limited to:
Scheduling Cases:
- Process incoming requests for hearing, accurately inputting case and party information into PRISM.
- Schedule hearings and other case events, distributing cases evenly among ALJs and ensuring that hearing can be conducted and have decisions issued timely according to caseload requirements.
- Contact agency representatives and attorneys to determine availability and possible scheduling conflicts.
- Process exhibits timely according to caseload and agency requirements.
- Handle and process complex appeals, including analyzing information to determine the proper processes.
- Ensure each case party receives the necessary documents both prior and after their hearing.
- Plan, organize, and schedule workload, including assigning dockets to ALJs to ensure all deadlines are met.
- Make changes to scheduling and workflow processes in order to meet goals set by management.
- Coordinate coverage for ALJs when the assigned ALJ is unavailable.
- Provide postponement coordination for ALJs.
- Processes requests from participants, parties, and ALJs.
- Track and organize incoming documents, and exercise independent judgment in reading documents received to assess the next appropriate action to be taken.
- Ensure all case information is accurate in PRISM and in all case files, and make appropriate and accurate case notes in PRISM to reflect current case status and case documents.
- Interpret office rules, WACs and RCWs for the caseload ensuring that all processes are followed and deadlines are met.
- Maintain constant, clear, and open communication with agency representatives, parties, attorneys and ALJs regarding case-related issues and scheduling changes.
- Keep parties notified of the case status if ALJ is late or unavailable.
- Take appropriate case action when return mail is received.
- Ensure that case files are prepared and complete prior to the hearing, with enough time for the ALJ to prepare for the hearing.
- Archive case-related documents for back-up purposes.
- Assist LA4 in maintaining desk manual for assigned caseloads so that manuals are easy for back-up staff to use when needed.
- Notify Office Manager, LA4, & SALJ of potential high-profile cases where media attention is a possibility.
- Provide electronic copy of hearing oral record upon request.
- Route all documents requiring ALJ attention to the appropriate ALJ.
- Refer all ALJ complaints and other miscellaneous documents requiring supervisory review to appropriate supervising ALJ or Division Chief.
- Coordinate in-person hearings when needed.
- Arrange and manage interpreters, court reporters, or note-takers as needed for hearing following guidelines put forth by OAH Headquarters.
- Complete interpreter surveys following requests for service.
- Coordinate ADA accommodation requests with the agency ADA Coordinator.
- Ensure that all interpreter, court reporter, and note-taker information is accurately entered and updated in PRISM.
- When needed, work with the Legal Assistant 4 (LA4) or Office Manager (LAM) to set up safety and/or accessibility to OAH facilities.
- Add locked case events to ALJ calendars to avoid scheduling conflicts.
- Ensure the hearing calendars are up-to-date and accurate.
- Create dockets and maintain dockets when scheduling changes occur.
- Monitor case deadlines and utilize PRISM dashboard for tracking case status.
- Schedule conference rooms and other locations for in-person hearings.
- Monitor leave calendars for ALJ availability.
Qualifications
Option 1: A high school diploma or equivalent AND two (2) years of experience in a legal environment supporting an attorney, Administrative Law Judge, Industrial Insurance Appeals Judge, review judge, or equivalent.
Option 2: One (1) year of experience as a Legal Assistant 1 for the State of Washington.
Option 3: A two-year degree in Legal Secretary Studies, Paralegal Studies or related field AND one (1) year of legal office experience.
Option 4: A combination of four (4) years of college education and/or relevant experience.
Supplemental Information
How to Apply:
To begin the online application process, click the green "Apply" button at the top of this announcement on careers.wa.gov or governmentjobs.com. If you have not done so previously, you will need to set up an account. To be considered for this position you must complete the supplemental questionnaire and include the following information in your online application:
- A letter of interest describing what interests you in this position and what makes you a viable and competitive candidate.
- A resume AND a completed online application profile that includes education and employment history.
- Please include a minimum of three professional references with your application.
- A professional reference is defined as an individual who has either been paid to supervise your work or worked directly with you and can attest to your work performance, technical skills, and job competencies. If your references do not meet these criteria, please include non-related professionals, such as educators or other professional associates.
OAH is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
Persons with a disability who need assistance with their application or that need this announcement in an alternative format may call
(360) 664-1960 or toll free (877) 664-1690. TTY users should first call 711 to access the Washington Relay Service.
For questions about this recruitment please email us at [email protected].
Apply for this job with State of Washington Office of Administrative Hearings
Apply now →
By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company.
Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply.
Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.