Cannabis Corporate Administrative Assistant Jobs

We are WYLD, the #1 selling edibles brand in America. We are an ambitious group of people that embrace challenges, test boundaries, and live life to the fullest. We're always up for an adventure and ready to see how far we can push ourselves and the limits. We love what we do and we work hard to bring you the best cannabis edibles on the market. We are looking for a Corporate Administrative Assistant in Clackamas, OR who embraces the Wyld culture.

Corporate Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of company and corporate operations. Supports Directors through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.

Duties & Responsibilities

• Assure that all logistics associated with travel, meetings or other events are in place in advance of the event
• Assist with relocation of employees – including housing, rentals, etc.
• Assisting with maintenance, auditing, and troubleshooting of corporate and operational spreadsheets, documents, slides and some media
• Maintain the confidentiality of all information received, or within the scope of the position
• Ensure that the executive office business activities continue when management is out of the office
• Assists with overseeing and management of tasks related to project completion
• Managing projects and changing initiatives to achieve process excellence
• Compiles, updates, organizes and analyzes complex information for inclusion in reports, budgets, prepares charts, graphs, or other presentations of varying complexity
• Have full understanding of WYLD processes in each state
• Assisting with coordinating a variety of special projects and/or tasks
• Organizing and coordinating meetings and managing calendars
• Assists with employee account setup – slack, corporate email, phones, online accounts and other simple IT setups etc.
• Performs administrative and clerical tasks
• Provide information by answering questions and requests
• Assisting with customer inquiries via web contact forms
• Work with Office Admin
• Other duties as assigned

Qualifications

• 3-5 years of progressive experience performing a variety of office, administrative and customer service tasks
• Excellent communication skills including written, verbal, listening, and customer service skills with the ability to effectively communicate with and work well with others in order to manage projects, etc.
• Ability to project a calm and professional demeanor regardless of the type of environment (calm, fast paced, high stress)
• Resourceful, self-motivated with a sense of urgency and strong work ethic. Capable of regularly using good judgment and problem-solving skills to accomplish goals and work requirements
• Must be able to be entrusted with confidential information
• Proficient computer skills working with various office equipment, computers and various programs including Word, Outlook, PowerPoint, Excel, etc. and the ability to effectively work on spreadsheets, word processing, networking, and e-mail programs
  • In particular a high level of proficiency with spreadsheets (Excel and G-Sheets), and the ability to learn new software are highly valued
  
  
• Exceptional organizational skills with a high consideration to detail and accuracy
• Certificates, Licenses, Registrations: Active Oregon Liquor Control Commission (“OLCC”) marijuana worker permit
• Language Skills: Must be able to effectively communicate in English, both verbally and written
• Math Skills: Possess basic mathematical skills: addition, subtraction, multiplication and division
• Travel Requirements: Occasional travel required between buildings and sites

• Adheres to company core values
• Be an excellent role model and representative of Wyld and its brands
• Excellent attendance
• Effective teamwork and interpersonal skills
• Positive, goal-oriented demeanor

As an exempt employee, you'll receive a salary, PTO and fully paid health, dental and vision insurance.

Wyld is an equal opportunity employer.

Apply for this job with Wyld

Apply now →

By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.

Summary

The Corporate Administrative Assistant is primarily responsible for providing administrative support in the TGS Global corporate office. This includes but is not limited to printing, copying, binding, and maintaining resource calendars. The Corporate Receptionist must present a professional appearance and maintain a welcoming demeanor during all interactions. Professionalism, punctuality, and organization are essential to this role.

The Corporate Administrative Assistant is also the centralized point-of-contact for all general office supply ordering, stocking, and organization. Candidates must have experience in package handling, phone management, filing, and customer service.

Essential Duties and Responsibilities

• Adhere to company mission statement and core values while maintaining high ethical standards and professionalism

• Maintain continuity of work operations by documenting and communicating required action to management; discover irregularities, and anticipate needs

• Create and maintain organizational standards for the Corporate Office and assure proper communication between office employees regarding expected maintenance standards in relation to filing cabinets, electronic forms, files, and mail systems

• Connect with management staff regarding company status, updates, and initiatives

• Understand and research a variety of compliance requirements which govern the cannabis industry, which includes but is not limited to the following types of regulatory agencies: Marijuana Enforcement Division (MED), Fire Department, City Zoning and Planning, Colorado Department of Public Health and Environment, FBI, and more

• Maintain rapport with customers, managers, and employees by arranging contacts, developing new services, setting priorities, and resolving issues

• Monitor suggestion system by directing and controlling administrative technical aspects in accordance with management directives

• Preserve confidentiality of sensitive company and employee information

• Maintain an administrative workflow by studying methods, implementing organizational structure, and developing reporting procedures

• Create and revise systems and procedures by analyzing operating practices, learning technological requirements, evaluating personnel, and implementing changes

• Provide information by answering questions and requests

• Manage and/or assist various projects as assigned

• Day to day routines and procedures to include the following:

• Receive and process all monthly business record document shipments from all TGS Facilities
• Track receipt of, organize, and physically or digitally file all documents appropriately
• Track and digitally route digital document submissions from facilities to appropriate folders in Sharepoint
• Perform monthly audits and destruction of documents in storage room that have met their retention period
• Oversee basic administrative duties including sign-in logs and package handling, among other tasks
• Sort and distribute mail and interoffice mail
• Maintain a neat/tidy appearance of tables, chairs, etc. in all community areas
• Stock and maintain cleanliness of coffee stations
• Order lunches and office catering
• Perform daily office housekeeping tasks at the end of the shift
• Prepare birthday, anniversary cards and milestone awards
• Prepare packages, mail, and shipments
• Event and Holiday preparation
• All other tasks and job duties as assigned

Qualifications

Education

• High School Diploma or GED required

• Bachelor’s Degree in a related field preferred

Training

• Must maintain current knowledge of and adhere to all policy and regulations of TGS Global, the Colorado Marijuana Enforcement Division (MED); the Colorado Department of Public Health and Environment (CDPHE), and the Health Insurance Portability and Accountability Act (HIPAA).

Required Skills & Experience

• Excellent influential, collaborative, and relationship building skills

• Excellent computer, mathematical, language, and reasoning skills

• High-level organization and attention to detail

Preferred Skills & Experience

• Ability to prioritize tasks and meet deadlines with a shifting workload in a fast-paced environment

• Customer service, receptionist, administrative, and/or sales experience

• Sharepoint, Outlook, Word and Excel experience

• Cannabis industry experience preferred, but not required

• Knowledge of Colorado marijuana laws, MED regulations, and CDPHE requirements; Previous marijuana industry experience preferred with priority given to candidates with experience in CO licensed facilities

Other Requirements

Physical Requirements

• Must be able to individually lift up to 25 lbs.

• Must be able to sit, stand, stoop, crouch, reach, and lift for long periods of time

**Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions**

Work Requirements

• Must be able to work in an office environment with moderate to loud noise level

Travel Requirements

• May occasionally require local travel, as needed.

Other Duties

• This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

**TGS Management provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics**

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Experience:

• Data Entry: 1 year (Preferred)
• Administrative: 1 year (Required)

Education:

• High school or equivalent (Preferred)

Location:

• Denver, CO 80222 (Preferred)

Additional Compensation:

• Store Discounts

Work Location:

• One location

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Retirement plan
• Paid time off

Typical start time:

• 8AM

Typical end time:

• 5PM

Administrative Duties:

• Scheduling
• Stocking supplies
• Sorting and sending mail
• Answering and routing phone calls
• Greeting visitors

This Job Is Ideal for Someone Who Is:

• Dependable -- more reliable than spontaneous
• Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
• Detail-oriented -- would rather focus on the details of work than the bigger picture
• Autonomous/Independent -- enjoys working with little direction
• Innovative -- prefers working in unconventional ways or on tasks that require creativity
• High stress tolerance -- thrives in a high-pressure environment

Schedule:

• Monday to Friday
• Day shift

Work Remotely:

• No

Apply for this job with The Green Solution - Marijuana Dispensary

Apply now →

By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.

We are WYLD, the #1 selling edibles brand in America. We are an ambitious group of people that embrace challenges, test boundaries, and live life to the fullest. We're always up for an adventure and ready to see how far we can push ourselves and the limits. We love what we do and we work hard to bring you the best cannabis edibles on the market. We are looking for a Corporate Administrative Assistant in Clackamas, OR who embraces the Wyld culture.

Corporate Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of company and corporate operations. Supports Directors through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.

Duties & Responsibilities

• Assure that all logistics associated with travel, meetings or other events are in place in advance of the event
• Assist with relocation of employees – including housing, rentals, etc.
• Assisting with maintenance, auditing, and troubleshooting of corporate and operational spreadsheets, documents, slides and some media
• Maintain the confidentiality of all information received, or within the scope of the position
• Ensure that the executive office business activities continue when management is out of the office
• Assists with overseeing and management of tasks related to project completion
• Managing projects and changing initiatives to achieve process excellence
• Compiles, updates, organizes and analyzes complex information for inclusion in reports, budgets, prepares charts, graphs, or other presentations of varying complexity
• Have full understanding of WYLD processes in each state
• Assisting with coordinating a variety of special projects and/or tasks
• Organizing and coordinating meetings and managing calendars
• Assists with employee account setup – slack, corporate email, phones, online accounts and other simple IT setups etc.
• Performs administrative and clerical tasks
• Provide information by answering questions and requests
• Assisting with customer inquiries via web contact forms
• Work with Office Admin
• Other duties as assigned

Qualifications

• 3-5 years of progressive experience performing a variety of office, administrative and customer service tasks
• Excellent communication skills including written, verbal, listening, and customer service skills with the ability to effectively communicate with and work well with others in order to manage projects, etc.
• Ability to project a calm and professional demeanor regardless of the type of environment (calm, fast paced, high stress)
• Resourceful, self-motivated with a sense of urgency and strong work ethic. Capable of regularly using good judgment and problem-solving skills to accomplish goals and work requirements
• Must be able to be entrusted with confidential information
• Proficient computer skills working with various office equipment, computers and various programs including Word, Outlook, PowerPoint, Excel, etc. and the ability to effectively work on spreadsheets, word processing, networking, and e-mail programs
  • In particular a high level of proficiency with spreadsheets (Excel and G-Sheets), and the ability to learn new software are highly valued
  
  
• Exceptional organizational skills with a high consideration to detail and accuracy
• Certificates, Licenses, Registrations: Active Oregon Liquor Control Commission (“OLCC”) marijuana worker permit
• Language Skills: Must be able to effectively communicate in English, both verbally and written
• Math Skills: Possess basic mathematical skills: addition, subtraction, multiplication and division
• Travel Requirements: Occasional travel required between buildings and sites

• Adheres to company core values.
• Be an excellent role model and representative of Wyld and its brands
• Excellent attendance
• Effective teamwork and interpersonal skills
• Positive, goal-oriented demeanor

As an exempt employee, you'll receive a salary, PTO and fully paid health, dental and vision insurance.

Wyld is an equal opportunity employer.

Apply for this job with Wyld

Apply now →

By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.