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General Description: The Grower Services and Procurement Assistant provides significant data entry and assists with the daily activities of the Grower Services and Procurement teams.

Reports to: Grower Services Administrative Manager

Job Summary:

The Grower Services and Procurement Assistant works with the Grower Services Administrative Manager to ensure timely completion of department functions. Tasks include working closely with field staff to generate necessary documents, as well as entering, monitoring, and updating field information in accounting software to ensure accuracy and timely availability. Other duties include running reports, communicating production information with other departments, communicating with grower-partners, warehouses, and seed control agencies. This individual will also work with the Procurement Manager daily to ensure timely completion of assisting functions, which fall within the functions list above.

Essential Duties and Responsibilities:

· Grower Services Support

o Receive new seed tests and enter them into accounting software with high level of accuracy.

o Ensure the timely entry of seed tests into appropriate software (DT Search, Document Capture).

o Maintain the Crop Tracking Excel spreadsheet.

o Maintain the Grower Tracking module in accounting software and update as needed.

o Work with the field staff and grower-partners to keep crop information accurate and up to date.

o Communicate with grower-partners, seed conditioners, seed labs, and seed control agencies as necessary.

o Create and maintain reports and spreadsheets as needed.

o Gather information from field staff to initiate new production contracts.

o Use contract creation software to generate production contracts.

o Maintain current files of all contracts related to seed production.

o Approve, investigate, and reconcile seed storage invoices as assigned.

o Review inventory availability, open purchase orders, bag information, and movement between warehouses.

o Supply status reports as needed to management and sales.

o Update Sales and Blender Processors on availability of incoming seed.

o Perform additional duties as needed.

· Procurement Support

o Maintain daily communication with Procurement Manager.

o Create and update purchase orders in Navision as needed.

o Maintain Procurement spreadsheets as needed.

o Enter tests for purchase orders as needed.

o Perform additional duties as assigned.

Qualifications:

• Associate Degree or higher, or equivalent experience.
• 3-5 years Data Entry specialization
• Similar experience in increasingly responsible roles.
• Excellent verbal, written, listening and interpersonal communication skills.
• Strong organizational, multi-tasking, prioritization skills and follow-up skills with attention to detail.
• Ability to work overtime hours as necessary.
• Proficiency with Microsoft Office Suite.
• Ability to perform detailed work with a high degree of accuracy.

Preferred:

• 5-10 years of quality Data Entry work experience.
• Experience with Navision software.
• Experience with DocuSign software.
• Knowledge and experience in the seed industry or allied industries.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• data entry specialization: 3 years (Preferred)

Work Location: One location

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Description:

General Description:

The Grower Administrative Assistant, assists with the daily activities of the Grower Services Department and Procurement.

Reports to: Grower Services Administrative Manager

Job Summary:

The Grower Services Administrative Assistant works with the Grower Services Administrative Manager to ensure timely completion of department functions. Tasks include working closely with field staff to generate necessary documents and entering, monitoring and updating field information in Navision to ensure accuracy and timely availability. Other duties include running reports from Navision, communicating production information with other departments, communicating with grower-partners, warehouses, and seed control agencies. This individual will also work with the Procurement Manager to ensure timely completion of assisting functions.

Essential Duties and Responsibilities:

Grower Services Support

• Maintain the Grower Tracking module in Navision and update as needed.
• Create and maintain annual Acreage Placement report, as well as other reports and spreadsheets as needed.
• Communicate with grower-partners, seed conditioners, seed labs, and seed control agencies as necessary.
• Download Seedling and Crop Inspections and enter information into Navision with accuracy.
• Create Grower Services production contracts in Navision and process through DocuSign.
• Maintain current files of all contracts related to seed production.
• Assist with digitization of files as needed.
• Reconcile, investigate and approve seed storage invoices as assigned.
• Review inventory availability, open purchase orders, bag information, and movement between warehouses.
• Perform additional duties as assigned and work in other departments and branches as required.

Procurement Support

• Maintain daily communication with Procurement Manager.
• Create and update purchase orders in Navision as needed.
• Assist in maintenance of procurement test spreadsheet.
• Follow up with growers for tests needed to complete the purchase.
• Perform additional duties as assigned.

Inventory Support

• Receive new seed tests and enter them into Navision with high level of accuracy.
• Ensure the timely entry of seed tests into appropriate software (Document Capture).
• Supply status reports as needed to management and sales.
• Update Sales and Blender Processors on availability of incoming seed, both Production and Third party.

. Requirements:

Qualifications:

• Associate Degree or higher or equivalent work related experience.
• 2+ years of similar experience in increasingly responsible roles.
• Excellent verbal, written, listening and interpersonal communication skills.
• Strong organizational, multi-tasking, prioritization skills and follow-up skills with attention to detail.
• Ability to work overtime hours as necessary.
• Proficiency with Microsoft Office.
• Ability to perform detailed work with a high degree of accuracy.

Preferred:

• 3+ years of quality work experience.
• Knowledge and experience in the seed industry or allied industries.

Apply for this job with DLF Pickseed USA Inc

Apply now →

By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.

Job details
Job Type
Full-time
Full Job Description

Description: General Description: The Grower Administrative Assistant, assists with the daily activities of the Grower Services Department and Procurement.Reports to: Grower Services Administrative ManagerJob Summary: The Grower Services Administrative Assistant works with the Grower Services Administrative Manager to ensure timely completion of department functions. Tasks include working closely with field staff to generate necessary documents and entering, monitoring and updating field information in Navision to ensure accuracy and timely availability. Other duties include running reports from Navision, communicating production information with other departments, communicating with grower-partners, warehouses, and seed control agencies. This individual will also work with the Procurement Manager to ensure timely completion of assisting functions.Essential Duties and Responsibilities: Grower Services Support

• Maintain the Grower Tracking module in Navision and update as needed.
• Create and maintain annual Acreage Placement report, as well as other reports and spreadsheets as needed.
• Communicate with grower-partners, seed conditioners, seed labs, and seed control agencies as necessary.
• Download Seedling and Crop Inspections and enter information into Navision with accuracy.
• Create Grower Services production contracts in Navision and process through DocuSign.
• Maintain current files of all contracts related to seed production.
• Assist with digitization of files as needed.
• Reconcile, investigate and approve seed storage invoices as assigned.
• Review inventory availability, open purchase orders, bag information, and movement between warehouses.
• Perform additional duties as assigned and work in other departments and branches as required.

Procurement Support

• Maintain daily communication with Procurement Manager.
• Create and update purchase orders in Navision as needed.
• Assist in maintenance of procurement test spreadsheet.
• Follow up with growers for tests needed to complete the purchase.
• Perform additional duties as assigned.

Inventory Support

• Receive new seed tests and enter them into Navision with high level of accuracy.
• Ensure the timely entry of seed tests into appropriate software (Document Capture).
• Supply status reports as needed to management and sales.
• Update Sales and Blender Processors on availability of incoming seed, both Production and Third party.

. Requirements: Qualifications:

• Associate Degree or higher or equivalent work related experience.
• 2+ years of similar experience in increasingly responsible roles.
• Excellent verbal, written, listening and interpersonal communication skills.
• Strong organizational, multi-tasking, prioritization skills and follow-up skills with attention to detail.
• Ability to work overtime hours as necessary.
• Proficiency with Microsoft Office.
• Ability to perform detailed work with a high degree of accuracy.

Preferred:

• 3+ years of quality work experience.
• Knowledge and experience in the seed industry or allied industries.

Job Type: Full-time

Apply for this job with DLF Pickseed USA Inc

Apply now →

By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.