Cannabis Accounts Receivable Collections Specialist Jobs

ABOUT US

CannaCraft is one of the largest and most recognized Cannabis companies in California. Our award-winning brand portfolio is the convergence of industry expertise, cutting-edge technology, and the belief that cannabis has the power to transform lives for the better. California’s most robust brand portfolio offers hundreds of cannabis products masterfully crafted by leading cannabis researchers and scientists.

ABOUT THE ROLE

The Accounts Receivable/Collections Specialist supports the Accounting & Finance Dept. as well as our Distribution Department. The role will ensure timely and accurate processing and maintenance of customer payments, assist with billing operations, send account statements, and coordinate collection pickup with distribution and customer inquiries. This is a customer service-oriented role in a fast-paced, high-growth environment. In addition, the Accounts Receivable/Collections Specialist is essential in maintaining positive relationships with customers, internal Sales staff, and Distribution staff.

PRIMARY DUTIES/RESPONSIBILITIES

• Administer account relationships as they pertain to A/R activity with a focus on current collections.
  
  • May assist with old AR collections and reconciliations, as needed.
• Work daily on the Accounts Receivable Aging Reports to ensure that accounts stay current.
• Reach out to customers when the account is nearing payment terms to prevent accounts from going delinquent. Develop a friendly, and professional approach to collecting receivables.
• Coordinate and track payment pick-up’s (communicate to both Distribution and Accounting departments).
• Develop clear and concise communications with the customer, letting them know what is due, when payment is due, how they can pay, and whom to contact with questions.
  
  • Confirm payments are ready for pick-up for any COD accounts.
  • Flag accounts that are delinquent.
  • Keep accounts AP contact information up to date in database and LeafLink.
  • Log all AR activity/notes in LeafLink
• Communicate available overpayments and/or credits to customer and request direction on which invoice(s) to apply to
  
  • Apply credit memos directly to invoices.
• Assist in setting up account terms, if needed and approved by manager.
• Reconcile disputes between our records and customer records.
  
  • Send customer updated statements
• Provide support to management and other customers as needs arise, including ad-hoc analysis and special projects.
• Collaborate with accounting, sales, and distribution teams to support overall internal communications and department goals and objectives.

SECONDARY DUTIES/RESPONSIBILITIES

• Other duties as assigned by the direct supervisor.

KNOWLEDGE/SKILLS/ABILITIES - REQUIRED

• Proficient in Microsoft Office, with emphasis on strong Excel skills
• General knowledge of ERP systems required
• Extreme attention to detail and follow through is vital
• Strong written and verbal communication skills
• Ability to multi-task in a fast-paced environment where priorities often change quickly
• Must be comfortable speaking with customers, sales team members and executive staff
• Well organized, analytical, independent, able to multi-task projects and prioritize responsibilities
• Must maintain the confidentiality of sensitive information
• Team player
• Authorized to work in the United States

KNOWLEDGE/SKILLS/ABILITIES – PREFERRED

• Associate degree in accounting, business administration, finance, or in other related disciplines or equivalent experience.

• (3) three or more years of accounts receivable or general accounting experience preferred

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We offer a competitive base salary and comprehensive medical, dental, vision benefits, plus PTO. Dog friendly work environment!

CannaCraft provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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About the Company

If you are looking for a predictable job at a big company, you can stop reading now. If you are interested in getting in early with proven entrepreneurs and technologists in the fastest growing industry in the world - Cannabis - keep reading!

We are looking for an experienced Accounts Receivable and Collections Analyst. You need to be able to move and scale fast with our company and love moving at the pace of a young company.

Join one of the most interesting companies in all of cannabis (ERP software for the cannabis industry) to be part of a dynamic and passionate team driving innovation in this emerging market. BLAZE Is a venture backed technology startup that is designing the next generation of software for licensed cannabis operators serving cultivators, manufacturers, distributors, and retailers (dispensary and delivery businesses). In less than 3 years the company has picked up hundreds of customers in multiple states. BLAZE’s best in class ERP (enterprise resource planning) software enables companies of any size to streamline their entire business processes with legal compliance, inventory, customer, and supply chain management in one unified platform. Customers can rapidly deploy the BLAZE technology with minimal risk, low cost, and maximum flexibility.
Job Description

The company is seeking a dedicated Team Member with a positive and happy, can-do attitude, high ethics, amazing with love for details to join our team as an Accounts Receivable and Collections Analyst reporting to the Accounts Receivable Manager.

You will be responsible for accurate data entry, invoicing, file maintenance, and record keeping.

You will be responsible for the reconciliation of customer accounts and perform business to business collections. This position collects on receivable balances, reconciles customer accounts, and maintains accurate records of such reconciliation.

The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment, CRM systems like HUBSPOT, accounting systems like QUICKBOOKS ADVANCED ONLINE, automated billing systems like CHARGEOVER, expense reporting systems like ABACUS, etc. Be well versed with hands-on usage of automated software systems.

Responsibilities

• Perform day to day billing operations, including creating customer subscriptions and invoices timely and accurately. Ensure our billing system is up to date for billing and revenue reporting
• Enter a variety of data using current technology platforms with an emphasis on Excel, Google Suite applications, QuickBooks Advanced Online, HubSpot (CRM) and Chargeover (Billing software)
• Invoice over 500 accounts per month and growing
• Perform Accounts Receivable duties
• Perform cash receipts function
• Perform outbound calling to collect and reconcile account balances
• Perform business to business collections by collecting on receivable balances per payment terms
• Review accounts receivable aging and reconcile accounts
• Aggregate and analyze receivable data, KPIs and metrics
• Review weekly reports and address any issues as needed
• Work closely with accounting team, Sales, and ACT teams as well as other Blaze teams to resolve customer disputes and business functions for a streamlined approach
• Play a role in general process improvements and process documentation for all facets of the billing cycle from order to the collection of dollars
• Identify customer deductions and short payments, and process or dispute as needed
• Validate and dispute or clear deductions/short payments related to fines by researching information provided
• Contact clients with past due invoices, exercising considerable judgment, professionalism, and tact.
• Adhoc duties on an as needed basis and as assigned
• Assist with audit requests, ad-hoc projects, and system implementations
• Thoroughness and attention to detail…DETAILS…DETAILS…DETAILS so critical
• Advise supervisor of issues related to data
• Maintain safeguards and confidential company information
• Answer calls as needed and perform call routing or support ticket entry

Qualifications

• 3+ years of billings and collections experience along with tech industry experience preferably within a fast growth start up software or SaaS business
• Bachelor’s Degree in Accounting or Finance or related field is a plus
• Excellent communication skills, both written and verbal, and verbal, and strong customer service approach
• Deadline and detail-oriented…DETAILS…DETAILS…DETAILS…So critical
• Speed, efficiency, and ability to adapt to heavy workloads and varying duties
• Positive and happy go getter attitude
• Self-starter
• Proficiency in MS Office (MS Excel and MS PowerPoint, Google sheets in particular) …Pivot tables, SUMIF, VLOOKUPS, etc.
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Strong organizational skills with the ability to multitask

Benefits and Perks

• Health, Dental, Vision, Life, Disability, 401K
• Work from home
• Paid time off (Vacation, Sick, Holidays)
• Competitive salary
• A real chance to help shape the growing cannabis industry
• Work with smart people in a fast-paced environment

Remote Work with Corporate offices located in Newport Beach, CA. 92660

Please send us your resume and why you think BLAZE is a fit for you: [email protected]

Full Time

Salary: $40,000-$60,000

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Apply for this job with Blaze Solutions Inc.

Apply now →

By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.