Cannabis Records Division Manager Ii Jobs

The Position

The City of Portland is seeking an experienced Police Records Manager to join
the Portland Police Bureau!

About the Position: The Records Division Manager is responsible for managing the Public Records Unit which is a 24-hour operation that processes all of the public, interagency, law enforcement and subpoena requests. This position carries out the mission of the Division by providing services for the internal/external operations of the approximately 74 direct report employees. The Records Division Manager also provides day to day supervision of the assigned programs to include GovQA, Body Worn Camera, RegJIN, LEDS and CJIS.
What you’ll get to do:

• Plan, organize, and direct a complex Records Management System
• Utilize strong supervision skills to coach, train employees while creating an equitable and inclusive environment
• Oversee the day-to-day operation of processing police records
• Collaborate with shift supervisors to evaluate the effectiveness of all work processes to make best use of existing resources and examine opportunities for improved efficiency
• Manage all related personnel matters including the recruitment and hiring of new employees and bureau employee LEDS certification
• Monitor the use and capabilities of the RegJIN software database system
• Manage all LEDS data and employee certifications to include LEDS teletype, stolen vehicles, wanted persons, missing persons, weapons and other property

Who you are:

• Equitable Leader: You are a strong equitable leader with a commitment to your position as well as your team/employees. You are committed to supporting an equitable environment that encourages transparency, unity, equity, and collaboration
• Experienced within Police Records: You have advanced knowledge and experience with Police Records management, rules, and regulations.
• Excellent Communicator: You are a strong communicator to technical and non-technical individuals and who is proficient verbally and in writing.
• Organized: You can work on a multitude of tasks and understand/react to various situations in a fast-paced work environment while keeping timelines.
• Detail Oriented: You have a strong attention to detail and can ensure productivity and accuracy.
• Flexible: You have an ability to remain flexible, agile, and calm in a high paced environment that relies on quick and stable decision making.
• Problem Solver: You can identify problems early & utilize active listening & effective communication to find resolutions.
• Relationship Builder: An outgoing professional who values partnerships and forms relationships to get things done
• Dedicated: Personally, you have a passion for public service and hold a high level of pride in making sure that projects, tasks, and emergencies are effectively and efficiently completed
• Committed: Leader with commitment to your position as well as your team/employees

City of Portland Core Values:
Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility
These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here.
Why work at the City of Portland?
The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in
ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package, including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.
The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here.
COVID-19 Vaccine Requirement
As of October 18, 2021, all City employees must be fully vaccinated for COVID-19. This is required for all positions at the City of Portland. Proof of being fully vaccinated is required by date of hire. You may request an exception, for health or religious reasons, from getting the COVID-19 vaccine at the time a position is offered.

To Qualify

Applicants must provide
details
in their resume and supplemental question answers how their education, training and/or experience, meets each of the following minimum qualifications:

• 
  Experience acting as an equitable supervisor including coaching and training while developing an environment of trust, diversity, and inclusion throughout the workforce
• Experience with and knowledge of digital and video police records management
• Knowledge of Police records retention, laws, regulations, and standard practices
• Experience with budgeting, contracting, and purchasing.
• Experience utilizing standard office software and ability to analyze productivity reports and offer process improvement suggestions
• Experience communicating effectively to a variety of internal and external stakeholders.

Applicants must also possess:

• Ability to successfully pass an in-depth background investigation.
• May not have used or consumed any products containing marijuana/cannabis/THC or its derivatives within the last 3 months.
• Must be fully vaccinated for COVID-19 per City/State mandate or have an approved exception by date of hire.
• Must be able to obtain LEDS certification within 6 months of hire

The Recruitment Process

An evaluation of each applicant's training and experience, as demonstrated in their resume and answers to supplemental questions, weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.
**PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies**
Recruitment Timeline
Job Posting closes: Monday August 8, 2022
Applications Reviewed: Week of August 8, 2022
Eligible List / Notices Generated: Week of August 15, 2022
Selection Phase Begins: Late August/Early September
Contingent Job Offer: Mid/Late September

*Please Note: Timeline is approximate and subject to change.
Applicants must submit a professional resume and responses to the supplemental questions online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions:

• 
  Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
• Your resume should support the details described in your responses to the supplemental questions.
• If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.
• Salary Range/Equity Pay Analysis: Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.

Please note, all completed applications for this position must be submitted no later than 11:59 pm, on the closing date of this recruitment.
All applications must be submitted via the City's online application process.
Do not attach materials not requested
.
E-mailed and/or faxed applications will not be accepted.

Additional Information

Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.
Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.
ADA Accommodations: If you identify as a person with a disability and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.
Language Pay Differential
City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a “language pay differential.” This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here.
Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.
Did you know? The City of Portland offers How to Apply Classes that are free and review tips and tricks when applying to the City. Follow the link for the most recent list of scheduled dates: www.bit.ly/howtoapplyclass
Contact Information:
Emily Sargent (Mavraganis)

Senior Recruiter- Human Resources

[email protected]

An Equal Opportunity/Affirmative Action Employer

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