Cannabis Public Records Specialist Administrative 2 Jobs

Initial Posting Date:
01/20/2023
Application Deadline:
01/30/2023
Agency:
Oregon Liquor & Cannabis Commission
Salary Range:
$3,396 - $5,145
Position Type:
Employee
Position Title:
Public Records Specialist (Administrative Specialist 2)
Job Description:
This recruitment is intended to fill two limited duration full-time, Public Records Specialist (Administrative Specialist 2) positions at the Oregon Liquor & Cannabis Commission. This position is eligible for hybrid remote work and will report to the office in Milwaukie or another OLCC regional office, to be determined at the time of hire.
These are limited duration positions that are expected to end on or before February 28, 2025 and may become permanent depending on funding.
Limited duration positions are benefits eligible.
Who are we?
The Oregon Liquor and Cannabis Commission (OLCC) is the agency responsible for regulating the sale and service of alcoholic beverages in Oregon by administering the state’s Liquor Control Act and regulating the sale of recreational marijuana in Oregon through the Control, Regulation, and Taxation of Marijuana and Industrial Hemp Act.
The agency is comprised of three major operational programs; the Distilled Spirits Program, the Recreational Marijuana Program, and the Public Safety Program. All three programs are supported by the Administration, Financial Services, and Support Services divisions. Revenue generated from these programs helps support state and local government programs.
This position resides within the Policy, Analytics, Communication and Education (PACE) Program.
What will you do?
In this position, you will interpret laws, rules, policies, and procedures to review and respond to public records requests. This position will require gathering and analysis of agency records for production or exemption under Oregon Public Records Law and will be responsible for making independent determinations on whether records can be provided and/or redacted consistent with established exemptions when requested by the public, other agencies, or the media.
What are some of the supporting duties?

• Receive requests and subpoenas for OLCC records, acknowledge receipt, and communicate with requester to clarify scope of individual record requests.
• Estimate fees for staff time to fulfill requests and create responses.
• Develop and maintain system to track requests and responses.
• Review documents and records to respond to records requests, including making determinations whether requests are subject to statutory exemption and redaction under Oregon Public Records Law.
• Research and interpret laws and rules regarding the release of public records.
• Prepare written agency response to records and requests.
• Assist in the implementation of recommendations and policy development and ensure compliance with public records law.
• Research other state, city, and county agencies’ practices and policies as directed to support improvements in OLC records systems.

What's in it for you?

• A
  competitive benefits package
  .
• Paid sick and vacation leave, personal leave and eleven paid holidays per year.
• Collaboration with a team of bright, hardworking, and fun individuals.
• Part of a small-medium state agency where you can get to know your co-workers.
• A workplace that fosters fairness, equity, and inclusion to maintain a workplace environment where everyone is treated with respect and dignity.

What do you need to qualify? Minimum Qualifications:
Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR
An equivalent combination of training and experience.
One year of postsecondary education may be substituted for up to one year of the experience.
What we are looking for (Desired Attributes):

• Strong skills in prioritizing projects and working independently.
• Experience tracking and organizing documents.
• Use of Microsoft SharePoint with ability to post content to the agency website.
• Exceptional attention to detail and highly organized.
• Problem solving and planning abilities, with an eye for process improvement.
• Ability to use resources to research and make determinations.
• Experience in Oregon Public Records law preferred.

Note: You must clearly describe your experience in each area listed. Failure to provide this information may result in eliminating your application from further consideration.
Want to Know More? Here’s some additional information:

• Remote work: After an initial training period this position may be eligible for a flexible hybrid remote work schedule. The position is based in our Portland office, and you will be required to come into the office as needed. Remote work is evaluated periodically to ensure business needs are being met and can be adjusted at any time. Please visit the state’s
  Work Reimagined
  website for more information.
• The salary listed is the non- Public Employee Retirement Systems (PERS) qualifying salary. If the successful candidate is PERS qualifying, the salary range will reflect the 6.95% increase.
• This position requires a background and security check with fingerprinting to work in areas that handle confidential documents. An adverse background and failed security clearance will result in disqualification.
• The person in this position may drive a State of Oregon vehicle. We require drivers to hold a current, valid driver’s license and maintain a good driving record to drive.
• The position is represented by the American Federation of State, County, and Municipal Employees Union (AFSCME), Local 2505.
• Applicants must be authorized to work in the United States. Applicants who require VISA sponsorship will not be considered at this time.
• If you have questions about the recruitment or need assistance to participate in the application process, please contact the recruiter, Carol Mueller at
  [email protected]
  .

How to Apply:

• Internal Applicants (Current State of Oregon Employees) – MUST apply through your employee
  Workday
  account. Please update your profile with current job history and education. In Workday, click on the Career application app, View Internal-Find Jobs, Find the position and select Apply.
• External Applicants - Please visit the
  State of Oregon job opportunities web-page
  to submit your application for the position.
• Workday does not pull your work history from your profile; you MUST list your current work experience on your application for it to be considered. A resume will not substitute for completing the work experience section of your application.
• Upload and attach your resume in addition to completing your job history and education details in Workday.

Helpful Tips:

• Remember, your application materials must clearly describe how you meet the minimum qualifications through your prior experience or education.
• Be sure to attach a resume. Note: Applicants who don’t attach the required document or fail to complete the “Work History” section of the application may be automatically disqualified from further consideration. If you are concerned that your resume didn't attach to your application, please email a copy to
  [email protected]
  . Material will be associated on your behalf if received before the posting deadline.
• Allow yourself plenty of time to complete and submit the application process.
• Workday will timeout after 20 minutes of inactivity.
• This posting closes at 11:59 PM on the close date listed.
• Log into your Workday account before the job announcement closes to see if you have any pending tasks or actions, and make sure to complete these tasks or actions before the job announcement closes. These can be found under the “My Applications” section.
• Be sure to check both your email and Workday account for updates regarding this recruitment.
• Workday performs best in Google Chrome.
• Click here for
  Resources
  and a
  Job Support Page
  .

Veteran's Preference:
The OLCC provides veterans’ preference points to all eligible veterans. For privacy reasons, please do not attach veterans’ preference documents when initially applying. You will be sent a Workday “Task” to complete once you have submitted your application. The “Task” will prompt you to provide the appropriate documentation for your Veterans’ Preference point selection. For more information, please go here:
https://www.oregon.gov/jobs/Pages/Veterans.aspx
.
After you apply:
Log in to your Workday account before the job announcement closes to see if you have any pending tasks or actions, and make sure to complete these tasks or actions before the job announcement closes. These can be found under the “My Applications” section.
THE OREGON LIQUOR & CANNABIS COMMISSION IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER COMMITTED TO WORKFORCE DIVERSITY

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