Cannabis Project Coordinator Administrative Assistant Jobs

Description:

Mabbett & Associates, Inc. (Mabbett®), an award winning environmental, health and safety (EH&S) consulting and engineering firm is seeking a full-time Project Coordinator/Administrative Assistant to support the administrative needs of our technical project delivery team.

Key Responsibilities

• Provide administrative support to project managers and technical staff.
• Prepares and performs quality assurance/quality control (QA/QC) review of memos, letters, technical reports, proposals, etc. Format, proofread and edit documents for various clients and Federal agencies to ensure accuracy and clarity of the final product prior to release (i.e. utilization of proper template, verifying that the document is free of spelling, grammatical and typographical errors, etc.).
• Perform routine administrative duties including: answering the main telephone line/ directing calls as appropriate, copying, faxing, preparing mailings via USPS (certified mailings), UPS, and FedEx, greeting office visitors in a professional, friendly and hospitable manner, coordinating catering for in-house meetings/events.
• Compose, edit, and maintain corporate press releases, newsletters project descriptions, professional resumes, and other internal/external marketing/communications materials.
• Assist the Marketing and Business Development Manager with the preparation, production, and binding of RFQs and RFPs, including major Federal proposals.
• Assist with updating and maintaining the firm’s Web site and social media accounts.
• Receive, copy, organize, file, and share incoming and outgoing technical emails, letters, reports, etc.
• Prepare and maintain files (hard copy and electronic) in accordance with internal administrative project control procedures.
• Maintain final project archive documents; coordinate and manage archive files.
• Research options and conduct comparative price analyses and make reservations for corporate business trips.
• Coordinate logistics for in-house meetings (including scheduling and completing the technical set-up for WebEx video meetings, organizing technical lunch & learns, preparing and issuing certificates of completion (as appropriate), as well as managing external conference registrations for staff.
• Perform other tasks as assigned.

. Requirements:

• Associate’s degree or certificate in business, marketing, communications, English, and/or related continuing education/professional development.
• Five years of progressive administrative/project coordination experience with a professional services firm. Architectural, engineering and consulting (A/E/C) or legal professional services firm experience desirable.
• Must possess strong administrative skills (i.e. strong written and verbal communication skills, sharp editing abilities, accurate proofreading skills, strict attention to detail and must be highly organized).
• Proficiency in Microsoft® Office products, including: Word, Outlook, Excel, and PowerPoint; experience with desktop publishing software is a plus.
• The ideal candidate should also have working knowledge of Adobe Professional, email marketing services and file transfer protocol (FTP) sites.
• Assist with the development and production (i.e. editing, formatting and finalizing) of request for qualifications/request for proposals (RFQs/RFPs), including major Federal proposals, additional services proposals, and letter proposals.
• General information technology (IT) systems knowledge is a plus.
• Ability to work well under pressure and adapt to changing deadlines/schedules while maintaining strong attention to detail and a positive attitude. Must have a strong sense of urgency and be able to successfully juggle multiple/competing priorities on a daily basis.
• Must be proactive and able to perform duties with minimal supervision and collaborate as a member of a team; must be able to work well with staff at all levels of the organization and be a self-starter and problem solver.
• Must have self-confidence and be able to effectively communicate verbally and on the telephone.
• Demonstrated experience working with sensitive and confidential client information.
• Must be able to work overtime as needed to complete project and proposal deadlines.
• Must be a U.S. Citizen with a valid driver’s license and able to successfully pass a pre-employment background check, a Federal background check and obtain a Department of Defense Secret Clearance, as well as pre-employment drug screen, to include cannabis. Candidates with an active Secret Clearance are preferred.

About the Firm

Mabbett, established in 1980, provides integrated multi-disciplinary EH&S, and architectural-engineering design services. For 40 years, Mabbett has delivered value-added professional services to Federal, state, and local agencies and industry, and commercial enterprise. Mabbett is a US Department of Veterans Affairs (VA), Center for Verification and Evaluation (CVE), verified Service-Disabled Veteran-Owned Small Business (SDVOSB) with headquarters located in Stoneham, Massachusetts and regional offices located in Rhode Island, New York, and Virginia.

The firm is an Equal Opportunity and Veteran Friendly Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. For more information, visit: www.mabbett.com.

Mabbett offers a comprehensive benefits package to eligible employees, including: Blue Cross/Blue Shield medical insurance; Delta Dental insurance; Blue Cross 20/20 Vision plan; 401(k) plan with a company match; profit sharing retirement plan; performance and year-end bonus programs; group life, short and long-term disability, and travel-accident insurance, professional development programs and much more.

Any applicant who is unable to use, or requires assistance with, the online application process may request an accommodation by contacting Human Resources at: (781) 275-6050 or via email at [email protected].

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