Cannabis Office Coordinator Opt 2 Human Resources Jobs

Agency : Criminal Justice Information Authority
Closing Date/Time: 11/22/2022
Salary: $3,471.00 to 4,729.00 CBA language applies
Job Type: Salaried Full Time
County: Cook
Number of Vacancies: 1
Plan/BU: RC014

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 20616

Position Overview

Looking for someone that is comfortable in a fast-paced working environment and enjoys working with people; flexible and does not mind wearing several hats at one time. This is an Office Coordinator position in the Human Resources office. This position will perform duties in several areas of human resources. This position is the receptionist for ICJIA; post and fill vacancies utilizing Success Factors; assist management and staff in human resources areas; prepare reports; research training opportunities for staff; submit job descriptions for review; and participate on the employee activities committee and coordinate events. If you like staying busy and working with people, this job could be a perfect fit for you. If you meet the requirements and are interested in this position, we encourage you to apply.

Job Responsibilities

Serves as the office reception coordinator for ICIA; greets high level government officials form statewide criminal justice agencies, representative of the press, agency staff, and the general public; responds to all phone and in person inquiries exercising discretion and judgment in conducting involved searches; directs calls to appropriate unit for resolution; provides visitors with visitor’s daily log for signage and provides proper identification badges for security clearance upon entering and departing from agency. Responds to inquiries through oral and written communications; sorts and delivers incoming mail.

Under direction, posts positions in Success Factors for the Springfield and Chicago offices and works closely with CMS Hiring Lead; provides guidance to managers, subject matter experts (SME) and interviewers throughout the process; provides training as needed; makes offers to candidates; secures all approvals needed to finalize the hiring of candidates; onboards new employees; participates on interview teams as needed.

Functions as a training coordinator, prepares and maintains schedules, tracking systems, records, and reports. Confers with managers to coordinate training participation and scheduling. Develops complex, integrated spreadsheet applications to prepare comprehensive reports, data tables, charts, and graphs: updates staff on available training; sends out training registration forms and materials; research training available to employees.

Gathers information, prepares, and maintains monthly human resources reports; creates and maintains spreadsheets and personnel files; updates and maintains job descriptions; tracks evaluations and sends out evaluation forms.

Assists new employees with e-time setup. administers e-time training for new staff; facilitates new employee orientation; sends out new hire paperwork and tracks the return of documents.

Provides administrative support to Human Resources Director and Executive staff as needed. Participates on the agency activities committee and coordinates employee activities

Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.

2. Requires ability to keyboard accurately at 30 words per minute

Conditions of Employment

Ability to pass a background check

Work Hours: 8:30am to 5:00pm Mon-Fri
Work Location: 60 E Van Buren, 6th Floor, Chicago, IL 60605
Agency Contact: [email protected]

Job Family: Clerical and Administrative Support

This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• [email protected]
• [email protected]

ICJIA responds to community needs with research and federal and state grants administration. ICJIA administers over 100 million dollars in grants, including the R3 (restore, reinvest, renew) grants (funded through the tax on legalized cannabis), state violence prevention grants, and federal grants including under the Violence Against Women Act and the Victims of Crime Act. ICJIA convenes groups and collaborates on efforts to reform the criminal justice system. ICJIA leads criminal justice reform efforts by supporting policy makers through research.

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