Cannabis Jobs in Southampton, NY

Little Beach Harvest LLC (“Little Beach Harvest” or “LBH”), owned by the Shinnecock Indian Nation (“Shinnecock”), has partnered with TILT Holdings Inc. (“TILT”) to establish an exciting business to build and operate a vertically integrated cannabis business on Shinnecock’s sovereign land in Southampton, NY. TILT is overseeing the design and construction of LBH facilities as well as providing capital and a full suite of operational, management and other support services.

As LBH moves a step closer to becoming an operating company, we are seeking an Executive Assistant (EA) to support the Managing Director of LBH and growing needs of the company. This is a role for a highly motivated and organized individual who can effectively multi-task while operating in a fast-paced and sometimes ambiguous environment. The ability to build trust and demonstrate high EQ is paramount along with strong communication skills, superb project management skills and a high level of attention to detail.

Role Summary

Position Type: Independent Contractor

Length of Assignment: Up to 10 months; with the possibility of converting to regular FT

Required Hours: Up to 25 hours per week

Reimbursable Expenses: All expenses must be pre-approved & documented

Payment Frequency: Monthly

Reporting Location: Southampton, NY; hybrid role, must be within a commutable distance

Direct Manager: Managing Director of Little Beach Harvest

Direct Reports: No

Responsibilities

• Work closely with the Managing Director and other key internal and external parties
• Ensure proper preparation and materials are available for each day's meetings, activities, and events; prepare detailed meeting briefs with consistency and clarity
• Prioritize conflicting needs; handle matters expeditiously and proactively with many deadline pressures
• Establish and maintain smooth communication between the executive and internal or external parties; demonstrate leadership to maintain credibility, trust, and support
• Book meal reservations and appointments; complete and update necessary paperwork
• Monitor and manage day to day meeting requests, schedules, and calendars
• Monitor for and identify priorities that require senior leadership focus
• Organize all service appointments such as: maintenance, technology solutions, package delivery and mail, etc.
• Develop and maintain an effective filing system
• Transcribe materials as needed
• Create various documents such as PowerPoint presentations, Word documents and Excel spreadsheets
• Conduct research on various topics as assigned
• Prepare necessary business correspondence including emails, letters, thank you notes, invitations, etc.; perform word processing of confidential documents
• Align with the LBH/Shinnecock Nation culture as follows:
• Teach and promote spirituality, respect, responsibility, integrity, and unity in order to promote and ensure the health, well-being, and safety of individuals, community, and the Shinnecock Nation.
• Preserve and promote Shinnecock sovereignty and freedom of self-determination in order to advance the common good of the people and Nation.
• Restore, maintain, and foster Shinnecock Culture, values, traditions, and human rights.
• Conserve, manage, and utilize tribal lands, natural and cultural resources in a sustainably appropriate manner while balancing our economic growth and community needs.
• In all economic development, the Shinnecock Nation will seek to ensure that such opportunities are culturally sensitive and protect and preserve the soundness of the environment.

• Additional responsibilities as periodically assigned.

Required Skills & Abilities

• The ability to build trust, influence, and relationships with diverse team members at all levels of the organization
• Proficient in Zoom meeting setup and utilization
• Office management experience
• Proficient in Microsoft Office 365 (PowerPoint, Excel, Word) as well as Office 365 applications for business such as Outlook, Microsoft Calendar, Skype, SharePoint, OneDrive)
• Positive attitude and strong work ethic
• Well-developed verbal & written communication skills, and presentation development skills
• Superior organization and prioritization skills Professional demeanor, emotional maturity, and calm composure under high-pressure and/or stressful situations
• High level of attention to detail and an appreciation for accuracy
• Customer service orientation; expertly liaises with staff and clients of all levels
• Ability to consistently exercise discretion, confidentiality, and superior judgment
• Ability to thrive in a fast-paced environment and to manage multiple competing priorities with confidence and assertiveness
• Aptitude to quickly learn and optimize new technologies

Required Competencies

• Functional Acumen – Consistently shows comprehensive knowledge, skills, and abilities in the functional area(s) for which they are responsible, and understands the fit with overall business goals
• Emotional Intelligence - Consistently executes the four (4) principles of EQ (i.e., self-awareness, social awareness, self-management, relationship management)
• Intellectual Agility: Consistently evaluates challenges and opportunities from a variety of angles, taking in multiple inputs, and arrives at reasonable business decisions
• Collaborate - Consistently maintains effective teaming relationships with internal parties, and as applicable, external parties
• Dependable - Can be consistently trusted to execute their job responsibilities on-time and within scope, and meets or exceeds targeted business results
• Upholds Company Values - Consistently role-models and supports execution of the Company core values

Qualifications

• Bachelor’s degree preferred, but not required
• 4+ years’ experience in an Executive support role managing executive scheduling, coordinating travel, planning corporate events, and recording expenses
• A strong interest in the regulated cannabis industry

Working Conditions/Physical Demands

• Ability to stand or sit for extended periods and lift up to 40 pounds
• Open and available for occasional travel

Relevant Websites

Little Beach Harvest

Shinnecock Nation (shinnecock-nsn.gov)

TILT Holdings Inc. (TILT)

All qualified job applicants receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We are committed to fostering diversity and leveraging the value of diversity with equity and inclusion. Little Beach Harvest does practice Native Preference, meaning, preferential treatment in filling job vacancies is given to qualified Indian candidates in accordance with the Indian Reorganization Act of 1934 (Title 25, USC, Section 472).

Job Types: Contract, Part-time

Pay: From $27.25 per hour

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Southampton, NY 11968: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: Hybrid remote in Southampton, NY 11968

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