Cannabis Hr Operations Specialist Insa Cannabis Jobs

We are one of the fastest growing privately owned cannabis companies on the East Coast with profitable operations in MA, PA , FL, and soon to be OH and CT. If you have a go getter spirit and thrive in a fast-paced environment, then this is the opportunity for you! We are close to 550 people strong today but need experience like yours to make our business the best in this growing industry.

Position Summary

Reporting to the Director of HR, the HR Operations Specialist provides support to all Insa locations through management of the HR Operations Center, administering a full range of HR tasks related to onboarding, employee changes, terminations and arrangement of onboarding program.

Responsibilities & Duties

• Manages HR Operations Center, performing administrative actions related to onboarding, employment changes, and terminations; Completes related HR actions such as activating new hires in HRIS, performance management, and other HR software platforms




• Provides support to HRIS users through training and troubleshooting to resolve issues




• Manages MA medical and recreational agent licensing process for new hires and annual renewals, including notarization of documents; tracks and verifies credentials; conducts periodic internal audits




• Manages multi-state background check process, including facilitating fingerprint appointments, processing background checks directly, and performing internal hiring review process




• Organizes new hire onboarding through communication with employees, management, IT, and HR teams

• Manages benefit enrollment platform, including auditing to ensure carrier connection functionality, assisting employees with questions, and communicating with Payroll to verify deduction accuracy; assists with preparing for annual open enrollment process




• Manages HR inbox, responding to employee inquiries and forwarding correspondence to appropriate parties as needed




• Audits internal HRIS platforms to ensure data is consistent and accurate across all systems




• Monitors and response to unemployment questionnaires through online portal; solicits related documentation and submits accordingly; assists with unemployment hearing preparation as needed




• Submits, files, and monitors workers’ compensation claims and related correspondence and paperwork; assists Director of EHS with preparation and posting of OSHA 300 paperwork

• Maintains digital personnel files by organizing, auditing, and ensuring each file follows Company formatting as well as federal and state labor laws




• Files periodic forms and/or reports such as HIRD, EEO-l, ACA, etc.




• Assists with preparation of department standard operating procedures as needed




• Completes employment verifications as needed




• Assists Director of HR with other projects as needed, including internal communication initiatives, policy changes, or operational procedures

Qualifications & Skills

• High school diploma or GED required




• 3 – 5 years of experience in a similar or equivalent role required




• Familiarity with state and federal recordkeeping requirements preferred

• Familiarity with state and federal regulations such as OSHA, HIPAA, CORI, EEO, ACA, FMLA, ERISA, etc. strongly preferred




• Proficient in Microsoft Office 365 suite of products




• Proficient in Google Apps for Work




• Fast typing speed (60+ wpm) highly preferred




• Must possess excellent interpersonal skills; customer service or employee relations experience preferred

• High attention to detail and organizational skills




• High degree of confidentiality when viewing sensitive organizational information




• Must be punctual, responsive, and have excellent verbal and written communication skills

Competencies:

• Attention to Detail

• Communication




• Confidentiality




• Initiative

Physical Requirements:

• Must be able to sit for long periods of time, up to 8 hours




• Occasional standing and walking




• Kneeling, stooping, and bending at the waist occasionally




• Close visual acuity needed to read and write documents on a computer screen




• Manual dexterity needed to type on a computer for several hours at a time

Workplace Environment:

• General office environment with fluorescent lighting, no windows




• Occasional moderate background noise level due to HVAC and machinery




• Frequent exposure to cannabis odor; occasional exposure to product dust

• Required to wear uniform and/or PPE when accessing production areas

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