Cannabis Fiscal Analyst 3 Accounts Payable Jobs

Description

WSLCB Vision
Safe communities for Washington State.
Mission
Promote public safety and trust through fair administration, education and enforcement of liquor, tobacco, cannabis and vapor laws.

This recruitment is open until filled. First review of applications will be July 06, 2022. The hiring authority reserves the right and may exercise the option to make a hiring decision at any time. We encourage all to apply as early as possible.

This position is currently eligible to telework. This position is required to work occasionally in the office since it backs up other positions in the General Accounting Unit. This may change as per business needs.

Who we are
The mission of the Washington State Liquor and Cannabis Board (WSLCB) is to promote public safety and trust through fair administration, education and enforcement of liquor, cannabis, tobacco, and vapor laws. At the WSLCB we pride ourselves on creating the "wow" factor in everything we do. We search for people who demonstrate a strong work ethic, excellence in customer service, partnering and teamwork, and quality performance. We strive to be a great place to work by fostering a safe, open, inclusive and healthy work environment. We want to ensure that our organization is as diverse and inclusive as our great State of Washington.
We want to create a culture that fosters excellence in customer service, open and honest communication, transparency and accountability, data driven decisions, and business initiated process improvement.

Your opportunity at a glance

The WSLCB Finance Division is announcing an exciting opportunity for a Fiscal Analyst 3 position in Olympia, WA. This position reports directly to the General Accounting Supervisor in the WSLCB's Finance Division. The position serves and complements the WSLCB's mission and goals by providing excellent customer service to our internal and external customers. This position complies with all laws and rules, federal policies and regulations, state policies and regulations governed by the Office of Financial Management (OFM), Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), and WSLCB policies/procedures related to accounting. The successful candidate will have the ability to provide timely and accurate financial data ensuring efficiency and maximum benefit of state resources.

As a Fiscal Analyst 3 in the General Accounting Unit, you will perform a variety of duties in accounts payable. Your responsibilities are processing contract and vendor payments. This includes verifying invoices are calculated properly, have proper approvals, backup documentation is attached, and proper budgets are being charged when coding the invoices for payment.

Your responsibilities will also include processing employee travel advances, employee travel reimbursements, responding to travel questions from agency employees, reconciling employee travel advances, and reviewing agency credit card statements used for agency travel expenditures.

The General Accounting Unit’s responsibilities include accounts payable, accounts receivable, travel, and asset management. This position allows you to increase your state accounting knowledge by cross training with your coworkers who work in both accounts receivable and accounts payable. The team also supports other WSLCB staff in areas such as audit, budget, enforcement and education, information technology, licensing, payroll, and purchasing/contracts.

If you have an interest in accounts payable work with a focus on process improvement, we encourage you to apply to be a part of the WLSCB team. The person we are looking for must be a self-starter and have the ability to work independently as well as in a team setting. You will be joining a team who enjoy learning and teaching each other, and who work great together!

WSLCB provides a modern work environment and excellent benefits including:

• Training and career development programs
• Tuition reimbursement
• Flexible work schedules
• Telecommuting opportunities
• Generous wellness program
• Onsite exercise facility
• Active and engaging diversity program
• Infant at Work program
• Organization's commitment to your personal health and well-being.
• Work/life balance
• Free parking
• A comprehensive benefits package

Duties

Some of the duties you will perform are:

• 
  Process contract payments, vendor payments, interagency payments, and other miscellaneous payables.
• Process employee travel advance and travel reimbursement requests, respond to travel questions from employees, and reconcile travel advances.
• Reconcile agency travel credit card transactions.
• Occasionally, during high volume times of the month or when a backup is needed, this position will record payments received through the mail and electronically.
• Process accounting corrections as needed.
• Perform monthly reconciliation for interagency payments.
• Process federal seizure/asset sharing fund transactions and perform monthly reconciliation.
• Maintain desk manuals for assigned duties.

Qualifications

Required Qualifications:

Experience for required qualifications can be gained through various combinations of formal professional employment and educational experience. See below for how you may qualify.

Option 1:

A Bachelor’s degree or above which includes 18 quarter or 12 semester hours in accounting

AND

Two (2) years of relevant professional experience in accounting.

Option 2:

An Associate’s degree which includes 18 quarter or 12 semester hours in accounting

AND

Four (4) years of relevant professional experience in accounting.

Option 3:

Six (6) years of relevant professional experience in accounting, along with 18 quarter or 12 semester hours of coursework in accounting.

The following certifications or degree may substitute for one year of experience:

• Certified Public Accountant
• Certified Internal Auditor
• Certified Government Financial Manager
• Certified Management Accountant
• A Master’s degree in a financial related field

Preferred/Desired Qualifications:

• Quick learner with the ability to apply critical and analytical thinking.
• Able to work with minimal oversight, identify what needs to be completed, and proactively take appropriate action.
• Adjust quickly to new priorities in a continuously changing environment.
• Committed to continuously improving your accounting skills as well as agency accounting processes to increase efficiency and effectiveness.
• Experience working in accounts payable.
• Experience researching and resolving customer accounts payable issues.
• Reconciling general ledger accounts.
• Basic level proficiency using Microsoft Office programs: Word, Excel, Outlook, Power Point.
• Understanding of Generally Accepted Accounting Principles (GAAP) government accounting and internal control processes.
• Familiar with:
  
  • Washington State Administrative and Accounting Manual (SAAM).
  • Revised Code of Washington (RCW).
  • Washington Administrative Codes (WAC).

Supplemental Information

HOW TO APPLY
PLEASE READ THE FOLLOWING INFORMATION CAREFULLY TO ENSURE YOU HAVE SUBMITTED THE REQUIRED MATERIALS TO BE CONSIDERED.
IMPORTANT
: To be considered for this position, you MUST include the following, failure to do so will result in your application being disqualified:

• Completed online application.
• Current Resume.
• Letter of Interest describing how you meet the specific qualifications for the position.
• Three professional references to include a current or recent supervisor with email addresses and phone numbers.

• Attach your unofficial transcripts showing you have taken 18 quarter or 12 semester hours in accounting. (If you do not attach your transcripts and you are offered an interview, you will need to send them to us prior to interviewing).

**
A resume will not substitute for completing the "work experience" section of the application.
The information provided in your application and supplemental questionnaire must support your selected answers in the supplemental questions. Responses not supported in your application will disqualify you for consideration of employment from this recruitment.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
COVID-19 VACCINATION
Per Governor Inslee’s Proclamation 21-14 (Download PDF reader), state employees must be fully vaccinated against Covid-19. Special note that any offer of employment is contingent upon you providing verification of your vaccine status. No start date will be approved until you verify your status.
To further ensure public safety and in conjunction with our Governor's proclamation of stay home, stay healthy and current guidelines related to COVID-19, interviews at this time will be conducted by video or phone conference as part of our recruitment process.
Other
Applicants for employment with the Washington State Liquor and Cannabis Board should also be aware of RCW 66.08.080, which states in part: "No employee of the board shall have any interest, directly or indirectly, in the manufacture of liquor sold under this title, or derive any profit or remuneration from the sale of liquor, other than the salary or wages payable to him in respect of his office or position, and shall receive no gratuity from any person in connection with such business.
RCW 69.50.351, no member of the state liquor and cannabis board and no employee of the state liquor and cannabis board shall have any interest, directly or indirectly, in the producing, processing, or sale of marijuana, useable marijuana, or marijuana-infused products, or derive any profit or remuneration from the sale of marijuana, useable marijuana, or marijuana-infused products other than the salary or wages payable to him or her in respect of his or her office or position, and shall receive no gratuity from any person in connection with the business.
The Washington State Liquor and Cannabis Board is an equal opportunity employer and encourages applications from job seekers with diverse backgrounds. Honoring diversity, equity and inclusion means that as an agency, and as individuals, we are committed to ensuring that all employees enjoy a respectful, safe, and supportive working environment.
All qualified applicants will receive consideration for employment without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability. You are welcome to include your name and gender pronouns in your application, to ensure we address you appropriately throughout the application process.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email [email protected] or call
(360) 664.1674. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6384.

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