Cannabis Finance Office Manager Jobs

PSI Labs is a multi-state cannabis laboratory, engaged in testing of products for both compliance and research & development purposes. We work closely with our clients to provide reliable testing and support services, and approach every client conversation from a place of collaboration and curiosity. Visit http://www.psilabs.orgfor more information.

PSI Labs is looking for a Finance & Office Manager to join our team in Ann Arbor, Michigan. This person will play an active role in our financial operations for two laboratory locations reporting directly to the Chief Executive Officer of the organization.

Role Responsibilities (Finance functions)

• Manage day-to-day bookkeeping and record financial transactions and activity for Michigan and California operations
• Conduct monthly reconciliations, and investigate issues when necessary
• Maintain relationships with and support the effective selection of vendors across all financial functions
• Record client payments and prepare weekly deposits (2x per week on busier weeks), and maintain deposit records
• Post bi-weekly payroll transactions
• Manage Finance Coordinator
• Support the Finance Coordinator with: Weekly AP (loaded into Bill.com); Regular AR procedures; Billing related client communications; Sending collection correspondence; Management of cash drawer and OTC finance procedures
• Support the CA Office Manager as it pertains to posting client payments, sending invoices and other day-to-day financial functions for the Monrovia team
• Support client needs as it pertains to payments, billing and other finance functions
• Investigate issues and respond to client and vendor inquiries in a timely manner
• Maintain accurate/updated copies of Insurance Policies (GL, D&O etc) and maintain payment records; respond to annual insurance audits
• Maintain records of invoices and payments for internal and external audit
• Support regular documentation needs for ISO accreditation and vendor review
• Produce regular financial reports, help create budgets and projections for senior leadership
• Work with external accountant to process quarterly tax payments
• Support and record equipment purchase and lease, and related depreciation
• Complete year-end financial procedures

Role Responsibilities (Office management functions)

• Oversee the day-to-day operations of the Ann Arbor office location
• Support the Operations Coordinator and Finance Coordinator with purchasing, office-supplies, and equipment (on an as-needed basis)
• Support Operations Coordinator in managing the HR function for MI and CA
• Coordinate with other managers to ensure holiday and PTO coordination for those supporting the front desk and front office functions
• Provide feedback on budgets and office activities such as breakfasts, events and other team building activities

Qualifications/Requirements

• Expert level knowledge of Quickbooks Online Advanced
• Five plus years of accounting and bookkeeping experience
• Two plus years of office management or oversight of a physical office
• Three plus years of directly managing one or more team members
• General knowledge of accounting and internal controls
• Working knowledge of GSuite, Microsoft Office, Slack and Bill.com
• Experience with financial projections, forecasting and investor documents is a plus
• Bachelor’s degree with finance/business concentration
• Cannabis/laboratory experience is a plus
• Ability to travel up to once per quarter as needed
• Must be able to work on-site (Ann Arbor, MI) 3-4 days/week
• Must show proof of full vaccination against COVID19 prior to start date, or documentation of qualified medical exemption.

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Ann Arbor, MI 48108: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Quickbooks Online: 3 years (Required)
• Bookkeeping: 3 years (Required)

Work Location: Hybrid remote in Ann Arbor, MI 48108

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