Cannabis Distillery Claims Freight Coordinator Administrative Specialist 1 Jobs

Initial Posting Date:
05/12/2022
Application Deadline:
05/23/2022
Agency:
Oregon Liquor & Cannabis Commission
Salary Range:
$2,920 - $4,328
Position Type:
Employee
Position Title:
Distillery Claims & Freight Coordinator (Administrative Specialist 1)
Job Description:
This recruitment is intended to fill one (1) permanent, full-time, Distillery Claims & Freight Coordinator (Administrative Specialist 1) position at the Oregon Liquor & Cannabis Commission in our Milwaukie office.
*** This recruitment is an internal and external opportunity ***
While this recruitment is an internal and external opportunity, internal OLCC applicants will be given preference during the application review process.
The monthly salary listed ($2,920-$4,328) is the non-Public Employee Retirement Systems (PERS) qualifying base salary range of the Administrative Specialist 1 position. If the successful candidate is PERS qualifying, the salary range will reflect the 6.95% increase.
For more information on the Administrative Specialist 1 classification and compensation, please visit the State of Oregon’s
Classification and Compensation website
.
Who are we?
The Oregon Liquor and Cannabis Commission (OLCC) is the agency responsible for regulating the sale and service of alcoholic beverages in Oregon by administering the state’s Liquor Control Act and regulating the sale of recreational marijuana in Oregon through the Control, Regulation, and Taxation of Marijuana and Industrial Hemp Act.
The agency is comprised of three major operational programs; the Distilled Spirits Program, the Recreational Marijuana Program, and the Public Safety Program. All three programs are supported by the Administration, Financial Services, and Support Services divisions. Revenue generated from these programs helps support state and local government programs.
What will you do?
The Distillery Claims & Freight Coordinator has responsibility for auditing freight bills on all outbound shipments of distilled spirits including adjustment of freight claims, tariff authority changes and recording of transactions in a ledger. This position also receives and returns damaged and defective merchandise from the store agents. This position is critical in our ability to recover claims to merchandise found defective or damaged in the stores. In addition, the monitoring and coordinating of freight shipments bills impacts our outbound transportation process on a statewide basis.
What are some of the supporting duties?

• Receive and check freight bills on all outbound shipments against freight charge control list to verify charges.
• Maintain files on all outbound bills of lading and Assist Transportation & Inventory Controller with verifying receiving for accuracy and informing the Controller of discrepancies.
• Verify integrity of Stores Claim Reports for over 280 liquor stores and perform data entry of all claims.
• Prepare and process transportation claims and follow up to ensure claims have been paid.
• Receive and process liquor orders via phone or email for special accounts- Government and Casinos.
• Process sample requests from suppliers and distillery representatives.
• Process will call requests from liquor stores and verify billing for accuracy.
• Enter allocation of products for liquor stores, verify for accuracy and ensure the product is shipped.
• Maintain and monitor files on products on hold due to inventory discrepancies.
• Other duties as assigned.

What's in it for you?
We offer a workplace that balances productivity with enjoyment and an option for a hybrid work schedule, including working remotely. We promote a workplace that fosters fairness, equity, and inclusion to maintain a workplace environment where everyone is treated with respect and dignity. You will collaborate with a team of bright individuals at the third-largest revenue-generating agency in Oregon. If you are driven by the passion to do something meaningful that positively and directly impacts
What do you need to qualify? Minimum Qualifications:
Three years of clerical/secretarial experience that included:

• Two years at a full performance level performing typing, word processing, or other generation of documents AND
• Lead work responsibility or coordination of office procedures.

Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.
No substitution will be made for the two years at the full performance level.
Note: You must clearly describe your experience in each area listed. Failure to provide this information may result in eliminating your application from further consideration.
Desired Attributes:

• Strong customer service skills.
• Excellent communication skills.
• Problem-solving abilities.
• Experience with Microsoft Office applications, including Outlook, Word, Excel and PowerPoint.
• 10-key skills.

Want to Know More? Here’s some additional information:

• This position requires a background and security check with fingerprinting to work in areas that handle confidential documents. An adverse background and failed security clearance will result in disqualification.
• The person in this position may drive a State of Oregon vehicle. We require drivers to hold a current, valid driver’s license and maintain a good driving record to drive.
• The position is represented by the American Federation of State, County, and Municipal Employees Union (AFSCME), Local 2505.
• Applicants must be authorized to work in the United States. Applicants who require VISA sponsorship will not be considered at this time.
• If you have questions about the recruitment or need assistance to participate in the application process, please contact the recruiter, Carol Mueller at
  [email protected]
  .

What we offer:

• A
  competitive benefits package
  .
• Paid sick and vacation leave, personal leave and eleven paid holidays per year.
• Collaboration with a team of bright, hardworking and fun individuals.
• Part of a small-medium state agency where you can get to know your co-workers.
• A workplace that fosters fairness, equity and inclusion to maintain a workplace environment where everyone is treated with respect and dignity.

How to Apply:

• Internal Applicants (Current State of Oregon Employee) – MUST apply through your employee
  Workday
  account. Please update your profile with current job history and education. In Workday, click on the Career application link, View Internal-Find Jobs, Find the position and select Apply.
• External Applicants - Please visit the
  State of Oregon job opportunities web-page
  to submit your application for the position.
• Complete your job history and education details in Workday. A resume will not substitute for completing the work experience section of your application.

Helpful Tips:

• Remember, your application materials must clearly describe how you meet the minimum qualifications through your prior experience or education.
• Note: Applicants who fail to complete the “Work History” section of the application may be automatically disqualified from further consideration.
• Allow yourself plenty of time to complete and submit the application process.
• Workday will timeout after 20 minutes of inactivity.
• This posting closes at 11:59 PM on the close date listed.
• Log into your Workday account before the job announcement closes to see if you have any pending tasks or actions, and make sure to complete these tasks or actions before the job announcement closes. These can be found under the “My Applications” section.
• Be sure to check both your email and Workday account for updates regarding this recruitment.
• Workday performs best in Google Chrome.
• Click here for
  Resources
  and a
  Job Support Page
  .

Veteran's Preference:
The OLCC provides veterans’ preference points to all eligible veterans. For privacy reasons, please do not attach veterans’ preference documents when initially applying. You will be sent a Workday “Task” to complete once you have submitted your application. The “Task” will prompt you to provide the appropriate documentation for your Veterans’ Preference point selection. For more information, please go here:
https://www.oregon.gov/jobs/Pages/Veterans.aspx
.
After you apply:
Log in to your Workday account before the job announcement closes to see if you have any pending tasks or actions, and make sure to complete these tasks or actions before the job announcement closes. These can be found under the “My Applications” section.
THE OREGON LIQUOR & CANNABIS COMMISSION IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER COMMITTED TO WORKFORCE DIVERSITY

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