Cannabis Administrative Associate Receptionist Jobs

Description:

Mabbett & Associates, Inc. (Mabbett®), an award-winning and industry leading environmental, health and safety and architectural-engineering consulting firm, is seeking a full or part-time Administrative Assistant/Receptionist to support the administrative needs of the firm.

Key Responsibilities

• Perform routine administrative duties including: answering multi-line telephone system, screening and directing calls as appropriate, copying, faxing, processing all incoming and out-going mail and packages (including sorting, packaging, metering, shipping and receiving parcels via USPS, UPS and FedEx), greeting office visitors in a professional, friendly and hospitable manner, coordinating WebEx conference calls and catering for in-house meetings/events, maintain office supplies, minor cleaning/upkeep of conference rooms and common areas.
• Provide back-up administrative support to the Project Coordinator.
• Format, proofread and edit documents for various clients and Federal agencies to ensure accuracy and clarity of the final product prior to release (i.e., utilization of proper templates, verifying that the document is free of spelling, grammatical, typographical errors, etc.).
• Research travel options for corporate business trips, conduct comparative price analyses and make travel reservations.
• Prepare and maintain files in accordance with internal administrative project control procedures, including the coordination and maintenance of project/archive documents and files.
• Perform other tasks and duties as assigned.

. Requirements:

• Associates degree or certificate in business, communications, English and/or related continuing education/professional development.
• 3-5 years of professional office administrative/receptionist experience preferably with an architectural, engineering and consulting (A/E/C) or legal professional service firm(s).
• Possess strong verbal and written communication skills. Experience proofreading and editing documents is a plus.
• Proficiency in Microsoft® Office products, including Word®, Outlook®, Excel® and PowerPoint®; Working knowledge of Adobe Professional.
• Must have a positive, can-do attitude; able to perform duties with minimal supervision and effectively collaborate with other administrative staff. This position requires a strong attention to detail.
• Dependability and punctuality are essential in this position.
• Experience working with and maintaining sensitive and confidential information.
• Must possess a valid driver’s license and able to successfully pass a pre-employment background check and a drug screen, to include cannabis. Additional background checks, including those conducted for the Federal government may be required.

About the Firm

Mabbett, established in 1980, provides integrated multi-disciplinary EH&S, and architectural-engineering design services. For 41 years, Mabbett has delivered value-added professional services to Federal, state, and local agencies and industry, and commercial enterprise. Mabbett is a US Department of Veterans Affairs (VA), Center for Verification and Evaluation (CVE), verified Service-Disabled Veteran-Owned Small Business (SDVOSB) with headquarters located in Stoneham, Massachusetts and regional offices located in Rhode Island, New York, and Virginia.

The firm is an Equal Opportunity, Disability and Veteran Friendly Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. For more information, visit: www.mabbett.com.

Mabbett offers a comprehensive benefits package to eligible employees, including: Blue Cross/Blue Shield medical insurance; Delta Dental insurance; Blue Cross 20/20 Vision plan; 401(k) plan with a company match; profit sharing retirement plan; performance and year-end bonus programs; group life, short and long-term disability, and travel-accident insurance, professional development programs and much more.

Any applicant who is unable to use, or requires assistance with, the online application process may request an accommodation by contacting Human Resources at: (781) 275-6050 or via email at [email protected].

Apply for this job with Mabbett & Associates, Inc.

Apply now →

By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.

Mabbett & Associates, Inc. (Mabbett), an award-winning and industry leading environmental, health and safety and architectural-engineering consulting firm, is seeking a full-time Administrative Associate/Receptionist to support the administrative needs of the firm.

Qualifications

• Associate degree or certificate in business, marketing, communications, English and/or related continuing education/professional development.

• 5 years of professional office administrative experience preferably with an architectural, engineering and consulting (A/E/C) or legal professional service firm(s).

• Possess strong verbal and written communication skills. Experience proofreading and editing documents.

• Must be detail oriented and have strong organization skills.

• Proficiency in Microsoft Office products, including: Word, Outlook, Excel and PowerPoint.

• Experience with Adobe InDesign is a plus.

• Working knowledge of Adobe Professional, email marketing services, and file transfer protocol (FTP) sites.

• Ability to work well under pressure and adapt to changing deadlines/schedules while maintaining strong attention to detail and a positive attitude.

• Must have a strong sense of urgency and be able to successfully and consistently manage multiple/competing priorities on a daily basis.

• Must have a positive can-do attitude, able to perform duties with minimal supervision and effectively collaborate with other Administrative staff.

• Must work well with staff at all levels of the organization, be a problem solver and have excellent follow up skills. Dependability and punctuality are essential in this position.

• Must have self-confidence and be able to effectively communicate verbally and on the telephone.

• Experience working with and maintaining sensitive and confidential information.

• Must be willing to work overtime as needed in order to meet project and proposal deadlines.

• Must be a U.S. Citizen with a valid driver's license and able to successfully pass a pre-employment background check and a drug screen, to include cannabis. Additional background checks, including those conducted for the Federal government is required.

Key Responsibilities

• Provide administrative and clerical support to all levels of the organization, including executive and senior management and staff, project managers and technical staff.

• Perform routine administrative duties including: answering multi-line telephone system, screening and directing calls as appropriate, copying, faxing, processing all incoming and out-going mail and packages (including sorting, packaging, metering, shipping and receiving parcels via USPS, UPS and FedEx), greeting office visitors in a professional, friendly and hospitable manner, coordinating WebEx conference calls and catering for in-house meetings/events, maintain office supplies, minor cleaning/upkeep of conference rooms and common areas.

• Format, proofread and edit documents for various clients and Federal agencies to ensure accuracy and clarity of the final product prior to release (i.e. utilization of proper templates, verifying that the document is free of spelling, grammatical, typographical errors, etc.).

• Assist the Director of Marketing and Proposal Development with the production of Federal Request for Qualifications/Request for Proposals (RFQs/RFPs), as well as letter-type proposals.

• Receive, copy, organize, file and share incoming and outgoing emails, letters, reports, etc.

• Prepare and maintain files in accordance with internal administrative project control procedures, including the coordination and maintenance of project/archive documents and files.

• Research travel options for corporate business trips, conduct comparative price analyses and make travel reservations.

• Perform other tasks and duties as assigned.

Apply for this job with Mabbett and Associates, Inc

Apply now →

By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.