Cannabis Special Assistant Ceo Clesen Wholesale Growers Jobs

Company Brief:

Clesen Wholesale is the premier wholesale grower for the Chicago area and Southeast Wisconsin, catering to the unique needs of independent garden retailers and professional landscapers. As a third-generation, family owned business with three growing locations and headquarters in Evanston, IL, Clesen specializes in a full line of products for all four seasons. The CEO of this growing company is looking to add an experienced administrative and operations professional to support their office/team.

The Part-Time Special Assistant will provide direct support to the CEO while handling a variety of complex situations and has the discretion to problem solve issues independently. This is a highly visible role, and is highly regarded within the organization. This role will provide a full range of administrative and project support to the CEO and other leaders as needed. The incumbent must maintain strong interpersonal relationships with employees at all levels of the organization.

Responsibilities:

The incumbent in this position is responsible for the following:

• Manage CEO access. Manage access by others, modify schedule, and ensure the CEO is made aware of issues that need immediate attention.


• Maintain calendar and meeting scheduling/coordination. Manage CEO calendar and requests for meetings. Ensure all meeting requests have an agenda with clear outcomes. Maintain meeting cadence and progress. Add, remove, and reschedule meetings and tasks as needed. Arrange for location and distribute materials in advance.


• Document actions and manage accountabilities. Distributes meeting agenda and requests prior to meetings to participants. Attend meetings and take minutes; facilitate next steps. Distribute follow up task assignments and other commitments from meetings on a timely basis. Store documents and follow up on items as needed.


• Support Project Execution. Track all CEO projects and commitments. Help maintain momentum by assisting with completing tasks or managing project progress.


• MS Office document management. Complete reasonably complex Word, Excel, and PowerPoint documents with minimal supervision. Proofread materials for CEO, organize and maintain files. Maintain confidentiality at all times.


• Business trip/ travel coordination. Coordinate registration, travel and communications for all business trip participants. Some scheduling of CEO personal travel included.


• Expense reporting. Submit CEO’s monthly expense reports with accurate GL coding and follow through on expense reimbursements as needed.


• Company events. Coordinate periodic company-wide events and celebrations. Arrange for food, agenda, and other elements with input from others.


• Additional administrative support. Provide CEO support for office/supplies purchases, business meals/meetings logistics/food, and other support as needed.

Skills and Qualifications:

• 4-5 years experience in a similar role supporting executive management and/or overall office workflow/operations delivery


• Highly proficient in Microsoft Suite: Word, Excel and Outlook. Social media skills a plus.


• Experience in working in ERP and other database tools preferred.


• Attention to detail and strong organizational skills.


• Self-starting and self-sufficient with an ability to multitask in a dynamic environment without being easily overwhelmed.


• Strong written and interpersonal communication skills. Comfortable collaborating with all levels of the organization.


• Curious and able to assimilate information quickly.


• Has ability to anticipate and act upon short-term needs and long-term organizational goals—always thinking a step or two ahead.


• Spanish language fluency a plus.

Compensation, Benefits and Job Structure

• 20-25 hours per week initially, with potential to grow to a full-time role.


• Hybrid setting with approximately 1-2 days in the office.


• $30-35/hr based on experience


• Paid Time Off


• 401k, including 100% match up to 5% of salary

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