Cannabis Senior Administrative Assistant Jobs

Role: Senior Administrative Assistant

Role Type: Contractor Part-Time:

Role Description:

Sr. Administrative Assistants —are you looking for a growing industry in which you can build a rewarding career with a growing company?

Illinois Cannabis Training Center, Inc (ICTC) is looking for an experienced Sr. Administrative Assistant to support the CEO and Sr. VP in managing internal and external affairs. We need a results-driven individual who is detail-oriented, dedicated, and can effectively work in a rapidly changing environment. Someone who does not waste time and can take on key administrative and operational tasks. This individual must have availability and willingness to initiate, respond to, and execute responsibilities independently, and when required, outside of normal business hours.

Primary Job Responsibilities

• Report to CEO & Sr. VP

• Manage schedules

• Attend meetings, keep track of meeting notes and action items

• Support on tasks delegated by CEO &/or Sr. VP

• Proven project management skills

• Manage CRM for key relationships and partnerships

• Support with bookkeeping

Experience

• Experience as an administrative assistance supporting CEO (minimum of 2 years required)

• Experience in running an organized office

• Experience in HR and onboarding

• Experience in conflict resolution

• Experience working with Google Suite and Microsoft Office

• Experience in customer service and working with CRM software

• Experience working in a startups and small businesses

• Excellent oral and written communication

• Type a minimum of 60 WPM accurately

• Preferred: Background in cannabis, e-learning and/or other relevant industries

This Job Is Ideal for Someone Who Is:

• Adaptable/flexible –enjoys doing work that requires frequent shift in direction

• Achievement-oriented/growth-mindset –enjoys taking on challenges, even if they might fail

• Driven by integrity - honest, real, authentic, transparent, trustworthy

• Autonomous/Independent – enjoys working with little direction

• Accountable - does what they say, delivers

• Innovative – prefers working in unconventional ways or on tasks that require creativity

Requires Travel: As required, including travel to and from office space in Oak Brook, IL and Bellwood, IL

Work Location: Chicagoland, West Suburbs

Application Guidelines: Please submit a resume and a brief letter detailing why you are interested in this role.

Pay: starting at $20 per hour

Job Type: Part-time

Pay: From $20.00 per hour

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Bellwood, IL 60104: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative Assistant: 5 years (Required)

Work Location: One location

Apply for this job with Illinois Cannabis Training Center

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We are a driven, fast growing manufacturer of legal cannabis products looking for a reliable, hardworking Executive Assistant who sees the long-term potential of being involved in this once in a lifetime industry.

NOTE: Please read the job description below CAREFULLY and only apply if you have the necessary experience. Also, the more detailed you can be with your resume, calling out your specific related experience/responsibilities, the better your chances of moving on to the interview phase. We are most interested in hiring team members who are willing to take the time to ensure their resume is thorough and their responses to follow up questions are detailed.

A cover letter is highly suggested for consideration for this position and should be attached. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Role will be supporting the CEO and CMO. We are looking for the right candidate who has strong administrative and project management experience. Must be able to multitask, work quickly and efficiently, and adapt to changing priorities and tasks as needed. We have a very fast-paced environment as we continue to grow and expand (soon into other states). Must be motivated, trustworthy, and be a team player. Discernment and discretion are also important qualities of someone who is a good fit for this role.

RESPONSIBILITIES:

• Organize digital assets and manage an online filing system using Google Drive with a high degree of accuracy

• Prepare and update Excel spreadsheets and Word documents, as well as, Google docs as requested

• Enter data in online system for tracking orders and invoices

• Manage project deadlines and ensure they are being met

• Take thorough minutes during weekly team meetings; create lists of action items

• Act as a liaison for CEO in communicating with others

• Maximize the CEO’s time by reading, researching, and routing correspondence; collect and analyze information; initiate phone calls on his behalf

• Manage Instagram account; post updates and stories; respond to DMs and comments

• Manage bookkeeping in Quickbooks Online (preferred but not required)

• Plan and schedule meetings, conferences, and travel

• Other executive admin responsibilities as needed

• Courier duties as needed

MUST HAVE ABILITY TO:

• Follow instructions and pick up on newly learned processes quickly; listen closely and execute

• Handle administrative details independently, while exercising good judgment in keeping team members informed

• Take in a lot of information, organize data efficiently, and recall/find quickly when needed

• Take initiative; be assertive and confident in ability to handle given tasks

• Communicate respectfully, clearly, and concisely with executives, team members, partners, and customers while also having a sense of humor and light-heartedness

• Prioritize and handle multiple complex requests to meet all deadlines with little to no-guidance

• Remain positive, professional, calm, and focused on solutions when faced with challenging situations, and react appropriately to urgent matters that require a quick turnaround time without needing to know the whole picture in order to take effective action

• Work on projects simultaneously in a fast-paced environment, requiring frequent interruptions

• Be open and receptive to ongoing feedback aimed at improving performance

• Receive text/Whatsapp messages after-hours (not necessary to respond until normal business hours)

QUALIFICATIONS:

• 3+ years experience as an executive administrative assistant

• Proficient in MS Word, MS Excel, Google Drive, Zoom, Instagram, Docusign

• Understanding of PNG, JPG, PDF, AI files

• Proficient in Mac computers

• Highly organized with a strong attention to detail

• Excellent time management skills

• Excellent interpersonal communication

• Strong writing skills

• Experience working with high-level information and the ability to exercise discretion

• Experience with Quickbooks Online preferred, not required

• High School diploma required

• Must be over 21 years of age

• Must be able to pass a background check

• Must have own reliable transportation and driver’s license

COMPENSATION/HOURS:

Compensation based on experience. This position is part-time with the opportunity to move to full-time for the candidate that can take on responsibilities quickly and efficiently. Days and hours of work are between Monday through Friday, 8am-4:30pm. 70% virtual, 30% onsite. We currently do not offer benefits but will be offering them in the future.

ABOUT US:

Founded in the suburbs of Detroit and inspired by the island beach vibe, Afternoon Delite brings an elevated cannabis experience home to Michigan. When we launched our first hand-crafted from scratch, delicious cannabis edibles, and vapes in 2018, we set out to deliver one thing: the best cannabis experience, using high quality and great tasting ingredients. Since then we’ve gone on to win 9 awards, including Best Edible in the High Times Cannabis Cup 4 times.

That said, it hasn’t been all palm trees and sunshine. As an underdog in the industry, we’ve had countless setbacks and moments of despair where most people would have given up, but our founder, a cannabis connoisseur himself, pressed on. Today we bring you a family of products developed to ensure that with Afternoon Delite, a good time is right around the corner.

So whether you are using Afternoon Delite on your vacation, or Afternoon Delite is your vacation, we hope you can feel the love and craftsmanship put into every product.

Job Type: Part-time

Schedule:

• Day shift
• No weekends

Experience:

• Executive Assistant: 3 years (Preferred)

Work Location: One location

Apply for this job with Afternoon Delite

Apply now →

By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.