Cannabis Payroll Benefits Specialist Office Manager Jobs

Payroll/Benefits Specialist & Office Manager

The Company

We aren’t like other Cannabis brands. We’re actually our own brand! Lume Cannabis Co. is a fully vertical cannabis brand operating out of Troy, Michigan. We build our own cultivation facilities exclusively growing our own Cannabis, package our own product, and sell it only from our own stores. Our brand is rooted in quality – it is reflected in everything we do, from our industry-leading cultivation facility and unmatched product, to our ultra-premium retail stores and revolutionary consumer experience. We control the entire process from start to finish, so we can ensure its exceptionally executed every single time—no cut corners, no easy-ways-out, no compromises, and no other-guys.

The Position

The Payroll/Benefits Specialist and Officer Manager will provide administration and support to the payroll and employee benefits functions. In addition, this position will be responsible for day-to-day oversight and management of key administrative activities at the Company’s Corporate Headquarters. This position will be the face of the office and must have great communication skills and expert customer service skills, with the flexibility to multitask and work on varying size projects.

The Responsibilities

Payroll

· Prepares, processes, and validates bi-weekly payroll for accurate and timely employee remuneration.

· Compiles and prepares payroll data such as garnishments, time off, bonus payments, insurance, and other deductions.

· Collaborate with Human Resources team to ensure accurate and timely processing of payroll adjustments including new hires, terminations, site transfers, leaves of absence, changes to pay and/or deductions, etc.

· Serves as the main point of contact for payroll relate employee questions.

· Updates and maintains all employee information in payroll system.

· Ensures accurate time and PTO information is recorded and approved in payroll system. Reminds employees and managers as needed.

· Compiles reports from payroll system, based on data extracted from the system, as needed.

· Ensure compliance with federal, state, and local payroll, wage, and hour laws.

· Assists with year-end payroll processes, including verifying data for W-2s and management of the Affordable Care Act (ACA) Notification distribution process.

· Assist with registration of income tax withholding and unemployment tax accounts in cities and states where employees are working and living.

Benefits

· Administers all benefits and retirement programs, including medical, dental, vision, life insurance, short- and long-term disability, flexible spending plans and 401(k) plan, with oversight from Total Rewards Manager.

· Manages all interfaces to and from the payroll system, including complex carrier connections.

· Assists with administration of the company’s 401(k) plan.

· Provides support to the Cobra Administration process.

· Responds to benefits inquiries from managers and employees on plan provisions, benefits enrollments, status changes and other general inquiries.

· Assists employees regarding benefits claim issues and plan changes.

· Interfaces with benefit advisors as needed.

· Conducts benefit portion of new-hire orientations. Ensures new hire files are complete.

· Approves benefit enrollment requests and processes life event changes.

· Performs quality checks of benefits-related data.

· Distributes benefits enrollment materials and determines eligibility.

· Assists with the open enrollment process, including coordination of open enrollment meetings and presentations. Supports development and compilation of all communication materials.

· Responsible for benefit billing reconciliation and submission to Accounts Payable for timely payments.

Office Manager

· Manage day to day office operations including building access, visitors, supplies inventory, mail and delivery coordination, and other business services related needs.

· Responsible for developing and implementing office policies by setting up procedures and standard to guide the operation of the office.

· Provide general support to visitors.

· Assist the Accounts Payable team during the weekly check runs to ensure proper internal controls and segregation of duties

· Assist in the planning and coordinating office activities, employee engagements, and annual events.

· Coordinate and support meetings to include but not limited to scheduling conference rooms, ensure technology operates as expected, order meals, etc.

· Assist with new employee activities, including desk and equipment set up, gift creation, requesting badge access permissions, and shipping all onboarding materials to our fully remote employees.

· Book travel and arrange necessary travel requirements for the leadership team.

· Perform other duties as assigned  

The Qualifications

· Bachelor’s degree in Business Administration, Human Resources or related field, or equivalent combination of education and experience.

· Minimum of 2 years of payroll and benefits experience.

· Minimum of 2 years of office management experience.

· Strong knowledge of tax and wage laws.

· Knowledge of core human resource disciplines, as well as federal and state employment and benefit laws.

· Proficient computer skills and knowledge of MS Office products, including Word, Excel, PowerPoint, and Outlook.

· Experience working in a fast-paced, ever-changing environment.

· Strong expertise in organization, multi-tasking, common sense, and problem-solving.

· Strong written and verbal communications skills.

· Proven attention to detail, quick turnaround times, and ability to prioritize to meet deadlines.

· Teamwork: Strong desire for team success.

· Ability to maintain a high level of confidentiality.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Troy, MI: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Preferred)

Experience:

• Payroll/Benefits: 2 years (Preferred)
• Office manager: 2 years (Preferred)

Work Location: One location

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