Cannabis Office Assistant Law Offices Omar Figueroa Jobs

Office Assistant - Law Offices of Omar Figueroa

Full-Time

Hybrid - schedule preferred (1-3 days a week in the office), remote option with occasional in-office time could be a possibility for the right candidate.

32-40 hours/week

We are looking for a bright, detail-oriented, and motivated Office Assistant with a can-do attitude and the ability to manage multiple competing priorities in a fast-paced and changing environment.

The Office Assistant is responsible for supporting smooth business operations and helping to improve company procedures. Responsibilities include: answering phone calls and emails, screening potential clients, coordinating calendars across multiple time zones, preparing fee agreements and disengagement letters for review, processing client payments and other bookkeeping tasks, coordinating travel arrangements, and general office maintenance. The ideal candidate will be sharp, customer service-oriented, and highly organized.

About Us: The Law Offices of Omar Figueroa is a Northern California boutique law firm with the main office located in Sebastopol, California, in a beautiful space surrounded by trees and fountains. This role has its dedicated spacious office overlooking the gardens. In February 2022, we also opened an office in Brooklyn, New York. The team is comprised of passionate and dedicated professionals with a collaborative and supportive work culture. To inquire or apply, please contact Leap Solutions Group.

Responsibilities:

• Answer phone calls and respond to emails (we use Ruby virtual receptionists to handle overflow calls).

• Act as the point of contact among law office staff, clients, and others.

• Coordinate calendars and appointments for law office staff, across multiple time zones.

• Manage and update client and case details in MyCase case management software.

• Perform accounts receivable functions, including invoicing clients and requesting funds as well as following up with past due accounts.

• Perform limited accounts payable functions, including paying vendor invoices, and monitoring accounts.

• Generate weekly and monthly financial reports for management.

• Limited general data entry in QuickBooks Online.

• Follow conflict screening procedures when evaluating prospective clients.

• Manage and update staff profiles for speaking events.

• Help facilitate all company travel.

• Provide clerical and administrative support to management as requested.

• Light office organizing, including but not limited to: monitoring and maintaining office supplies, maintaining office filing and storage systems, and organizing mail.

• Local travel for errands is required. Need a valid driver’s license, proof of insurance, and a vehicle in good working condition.

• Ensure client satisfaction: Tasks might be added or changed based on the demands of clients.

Minimum Qualifications:

• Minimum two (2) years previous experience in an office environment.

• Work experience as an Administrative Assistant, Personal Assistant, or similar role preferred.

• Excellent interpersonal communication and organization skills.

• Attention to detail and thoroughness are required.

• Outstanding organizational and time management skills.

• Flexibility and adapting to new/changing situations are required.

• Proficiency using Mac computer systems.

• At least one year of law office experience is preferred, but not required.

• Knowledge of the cannabis industry and culture is preferred, but not required.

• Familiarity with Google Docs, Microsoft Office, and Gmail platforms.

• Experience with QuickBooks (preferably QuickBooks online) preferred.

• Familiarity with WordPress is preferred, but not required.

• Experience with legal case management software MyCase is preferred, but not required.

• We value the safety of all our employees. Applicants should be able to provide proof of full COVID-19 vaccination, including all boosters; two weeks must have passed since receiving your final dose before you would be able to work in our office.

Hours: Monday through Friday, 6-8 hours daily during regular working hours for a range of 32-40 hours per week, with half an hour to an hour for lunch. Some schedule flexibility could be available for the right candidate.

Physical requirements: Candidates will be required to sit at a desk and/or stand at a desk for long periods of time. Typing, lifting, walking, reaching, and pulling is part of the job and are required.

Compensation and Benefits: Hourly wage based on experience. We provide an optional benefits package after a waiting period, including health insurance, vacation, and 401K.

The Law Offices of Omar Figueroa ("LOOF") is committed to the principles of nondiscrimination and equal opportunity in employment and in the delivery of services. LOOF is an equal opportunity employer and does not discriminate in employment practices based on race, color, religious creed, national origin, age, sex (includes sexual harassment), pregnancy (childbirth or related medical conditions), marital status, sexual orientation (heterosexuality, homosexuality, bisexuality, or any other sexual orientation), medical condition (cancer and genetic characteristics), mental or physical disability (includes HIV and AIDS), political affiliation/opinion, veteran status, or request for family leave. LOOF is committed to ensuring that the work environment of its employees is free from discrimination, harassment, and retaliation.

Job Type: Full-time

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Work Location: One location

Apply for this job with Leap Solutions Group

Apply now →

By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.

Office Assistant - Law Offices of Omar Figueroa

Full-Time

Hybrid - schedule preferred (1-3 days a week in the office), remote option with occasional in-office time could be a possibility for the right candidate.

32-40 hours/week

We are looking for a bright, detail-oriented, and motivated Office Assistant with a can-do attitude and the ability to manage multiple competing priorities in a fast-paced and changing environment.

The Office Assistant is responsible for supporting smooth business operations and helping to improve company procedures. Responsibilities include: answering phone calls and emails, screening potential clients, coordinating calendars across multiple time zones, preparing fee agreements and disengagement letters for review, processing client payments and other bookkeeping tasks, coordinating travel arrangements, and general office maintenance. The ideal candidate will be sharp, customer service-oriented, and highly organized.

About Us: The Law Offices of Omar Figueroa is a Northern California boutique law firm with the main office located in Sebastopol, California, in a beautiful space surrounded by trees and fountains. This role has its dedicated spacious office overlooking the gardens. In February 2022, we also opened an office in Brooklyn, New York. The team is comprised of passionate and dedicated professionals with a collaborative and supportive work culture. To inquire or apply, please contact Leap Solutions Group.

Responsibilities:

• Answer phone calls and respond to emails (we use Ruby virtual receptionists to handle overflow calls).

• Act as the point of contact among law office staff, clients, and others.

• Coordinate calendars and appointments for law office staff, across multiple time zones.

• Manage and update client and case details in MyCase case management software.

• Perform accounts receivable functions, including invoicing clients and requesting funds as well as following up with past due accounts.

• Perform limited accounts payable functions, including paying vendor invoices, and monitoring accounts.

• Generate weekly and monthly financial reports for management.

• Limited general data entry in QuickBooks Online.

• Follow conflict screening procedures when evaluating prospective clients.

• Manage and update staff profiles for speaking events.

• Help facilitate all company travel.

• Provide clerical and administrative support to management as requested.

• Light office organizing, including but not limited to: monitoring and maintaining office supplies, maintaining office filing and storage systems, and organizing mail.

• Local travel for errands is required. Need a valid driver’s license, proof of insurance, and a vehicle in good working condition.

• Ensure client satisfaction: Tasks might be added or changed based on the demands of clients.

Minimum Qualifications:

• Minimum two (2) years previous experience in an office environment.

• Work experience as an Administrative Assistant, Personal Assistant, or similar role preferred.

• Excellent interpersonal communication and organization skills.

• Attention to detail and thoroughness are required.

• Outstanding organizational and time management skills.

• Flexibility and adapting to new/changing situations are required.

• Proficiency using Mac computer systems.

• At least one year of law office experience is preferred, but not required.

• Knowledge of the cannabis industry and culture is preferred, but not required.

• Familiarity with Google Docs, Microsoft Office, and Gmail platforms.

• Experience with QuickBooks (preferably QuickBooks online) preferred.

• Familiarity with WordPress is preferred, but not required.

• Experience with legal case management software MyCase is preferred, but not required.

• We value the safety of all our employees. Applicants should be able to provide proof of full COVID-19 vaccination, including all boosters; two weeks must have passed since receiving your final dose before you would be able to work in our office.

Hours: Monday through Friday, 6-8 hours daily during regular working hours for a range of 32-40 hours per week, with half an hour to an hour for lunch. Some schedule flexibility could be available for the right candidate.

Physical requirements: Candidates will be required to sit at a desk and/or stand at a desk for long periods of time. Typing, lifting, walking, reaching, and pulling is part of the job and are required.

Compensation and Benefits: Hourly wage based on experience. We provide an optional benefits package after a waiting period, including health insurance, vacation, and 401K.

The Law Offices of Omar Figueroa ("LOOF") is committed to the principles of nondiscrimination and equal opportunity in employment and in the delivery of services. LOOF is an equal opportunity employer and does not discriminate in employment practices based on race, color, religious creed, national origin, age, sex (includes sexual harassment), pregnancy (childbirth or related medical conditions), marital status, sexual orientation (heterosexuality, homosexuality, bisexuality, or any other sexual orientation), medical condition (cancer and genetic characteristics), mental or physical disability (includes HIV and AIDS), political affiliation/opinion, veteran status, or request for family leave. LOOF is committed to ensuring that the work environment of its employees is free from discrimination, harassment, and retaliation.

Job Type: Full-time

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Work Location: One location

Apply for this job with Leap Solutions Group

Apply now →

By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.

Office Assistant - Law Offices of Omar Figueroa

Full-Time

Hybrid - schedule preferred (1-3 days a week in the office), remote option with occasional in-office time could be a possibility for the right candidate.

32-40 hours/week

We are looking for a bright, detail-oriented, and motivated Office Assistant with a can-do attitude and the ability to manage multiple competing priorities in a fast-paced and changing environment.

The Office Assistant is responsible for supporting smooth business operations and helping to improve company procedures. Responsibilities include: answering phone calls and emails, screening potential clients, coordinating calendars across multiple time zones, preparing fee agreements and disengagement letters for review, processing client payments and other bookkeeping tasks, coordinating travel arrangements, and general office maintenance. The ideal candidate will be sharp, customer service-oriented, and highly organized.

About Us: The Law Offices of Omar Figueroa is a Northern California boutique law firm with the main office located in Sebastopol, California, in a beautiful space surrounded by trees and fountains. This role has its dedicated spacious office overlooking the gardens. In February 2022, we also opened an office in Brooklyn, New York. The team is comprised of passionate and dedicated professionals with a collaborative and supportive work culture. To inquire or apply, please contact Leap Solutions Group.

Responsibilities:

• Answer phone calls and respond to emails (we use Ruby virtual receptionists to handle overflow calls).
• Act as the point of contact among law office staff, clients, and others.
• Coordinate calendars and appointments for law office staff, across multiple time zones.
• Manage and update client and case details in MyCase case management software.
• Perform accounts receivable functions, including invoicing clients and requesting funds as well as following up with past due accounts.
• Perform limited accounts payable functions, including paying vendor invoices, and monitoring accounts.
• Generate weekly and monthly financial reports for management.
• Limited general data entry in QuickBooks Online.
• Follow conflict screening procedures when evaluating prospective clients.
• Manage and update staff profiles for speaking events.
• Help facilitate all company travel.
• Provide clerical and administrative support to management as requested.
• Light office organizing, including but not limited to: monitoring and maintaining office supplies, maintaining office filing and storage systems, and organizing mail.
• Local travel for errands is required. Need a valid driver’s license, proof of insurance, and a vehicle in good working condition.
• Ensure client satisfaction: Tasks might be added or changed based on the demands of clients.

Minimum Qualifications:

• Minimum two (2) years previous experience in an office environment.
• Work experience as an Administrative Assistant, Personal Assistant, or similar role preferred.
• Excellent interpersonal communication and organization skills.
• Attention to detail and thoroughness are required.
• Outstanding organizational and time management skills.
• Flexibility and adapting to new/changing situations are required.
• Proficiency using Mac computer systems.
• At least one year of law office experience is preferred, but not required.
• Knowledge of the cannabis industry and culture is preferred, but not required.
• Familiarity with Google Docs, Microsoft Office, and Gmail platforms.
• Experience with QuickBooks (preferably QuickBooks online) preferred.
• Familiarity with WordPress is preferred, but not required.
• Experience with legal case management software MyCase is preferred, but not required.
• We value the safety of all our employees. Applicants should be able to provide proof of full COVID-19 vaccination, including all boosters; two weeks must have passed since receiving your final dose before you would be able to work in our office.

Hours: Monday through Friday, 6-8 hours daily during regular working hours for a range of 32-40 hours per week, with half an hour to an hour for lunch. Some schedule flexibility could be available for the right candidate.

Physical requirements: Candidates will be required to sit at a desk and/or stand at a desk for long periods of time. Typing, lifting, walking, reaching, and pulling is part of the job and are required.

Compensation and Benefits: Hourly wage based on experience. We provide an optional benefits package after a waiting period, including health insurance, vacation, and 401K.

The Law Offices of Omar Figueroa ("LOOF") is committed to the principles of nondiscrimination and equal opportunity in employment and in the delivery of services. LOOF is an equal opportunity employer and does not discriminate in employment practices based on race, color, religious creed, national origin, age, sex (includes sexual harassment), pregnancy (childbirth or related medical conditions), marital status, sexual orientation (heterosexuality, homosexuality, bisexuality, or any other sexual orientation), medical condition (cancer and genetic characteristics), mental or physical disability (includes HIV and AIDS), political affiliation/opinion, veteran status, or request for family leave. LOOF is committed to ensuring that the work environment of its employees is free from discrimination, harassment, and retaliation.

Job Type: Full-time

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Work Location: One location

Apply for this job with Leap Solutions Group

Apply now →

By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.

Office Assistant - Law Offices of Omar Figueroa

Full-Time

Hybrid - schedule preferred (1-3 days a week in the office), remote option with occasional in-office time could be a possibility for the right candidate.

32-40 hours/week

We are looking for a bright, detail-oriented, and motivated Office Assistant with a can-do attitude and the ability to manage multiple competing priorities in a fast-paced and changing environment.

The Office Assistant is responsible for supporting smooth business operations and helping to improve company procedures. Responsibilities include: answering phone calls and emails, screening potential clients, coordinating calendars across multiple time zones, preparing fee agreements and disengagement letters for review, processing client payments and other bookkeeping tasks, coordinating travel arrangements, and general office maintenance. The ideal candidate will be sharp, customer service-oriented, and highly organized.

About Us: The Law Offices of Omar Figueroa is a Northern California boutique law firm with the main office located in Sebastopol, California, in a beautiful space surrounded by trees and fountains. This role has its dedicated spacious office overlooking the gardens. In February 2022, we also opened an office in Brooklyn, New York. The team is comprised of passionate and dedicated professionals with a collaborative and supportive work culture. To inquire or apply, please contact Leap Solutions Group.

Responsibilities:

• Answer phone calls and respond to emails (we use Ruby virtual receptionists to handle overflow calls).
• Act as the point of contact among law office staff, clients, and others.
• Coordinate calendars and appointments for law office staff, across multiple time zones.
• Manage and update client and case details in MyCase case management software.
• Perform accounts receivable functions, including invoicing clients and requesting funds as well as following up with past due accounts.
• Perform limited accounts payable functions, including paying vendor invoices, and monitoring accounts.
• Generate weekly and monthly financial reports for management.
• Limited general data entry in QuickBooks Online.
• Follow conflict screening procedures when evaluating prospective clients.
• Manage and update staff profiles for speaking events.
• Help facilitate all company travel.
• Provide clerical and administrative support to management as requested.
• Light office organizing, including but not limited to: monitoring and maintaining office supplies, maintaining office filing and storage systems, and organizing mail.
• Local travel for errands is required. Need a valid driver’s license, proof of insurance, and a vehicle in good working condition.
• Ensure client satisfaction: Tasks might be added or changed based on the demands of clients.

Minimum Qualifications:

• Minimum two (2) years previous experience in an office environment.
• Work experience as an Administrative Assistant, Personal Assistant, or similar role preferred.
• Excellent interpersonal communication and organization skills.
• Attention to detail and thoroughness are required.
• Outstanding organizational and time management skills.
• Flexibility and adapting to new/changing situations are required.
• Proficiency using Mac computer systems.
• At least one year of law office experience is preferred, but not required.
• Knowledge of the cannabis industry and culture is preferred, but not required.
• Familiarity with Google Docs, Microsoft Office, and Gmail platforms.
• Experience with QuickBooks (preferably QuickBooks online) preferred.
• Familiarity with WordPress is preferred, but not required.
• Experience with legal case management software MyCase is preferred, but not required.
• We value the safety of all our employees. Applicants should be able to provide proof of full COVID-19 vaccination, including all boosters; two weeks must have passed since receiving your final dose before you would be able to work in our office.

Hours: Monday through Friday, 6-8 hours daily during regular working hours for a range of 32-40 hours per week, with half an hour to an hour for lunch. Some schedule flexibility could be available for the right candidate.

Physical requirements: Candidates will be required to sit at a desk and/or stand at a desk for long periods of time. Typing, lifting, walking, reaching, and pulling is part of the job and are required.

Compensation and Benefits: Hourly wage based on experience. We provide an optional benefits package after a waiting period, including health insurance, vacation, and 401K.

The Law Offices of Omar Figueroa ("LOOF") is committed to the principles of nondiscrimination and equal opportunity in employment and in the delivery of services. LOOF is an equal opportunity employer and does not discriminate in employment practices based on race, color, religious creed, national origin, age, sex (includes sexual harassment), pregnancy (childbirth or related medical conditions), marital status, sexual orientation (heterosexuality, homosexuality, bisexuality, or any other sexual orientation), medical condition (cancer and genetic characteristics), mental or physical disability (includes HIV and AIDS), political affiliation/opinion, veteran status, or request for family leave. LOOF is committed to ensuring that the work environment of its employees is free from discrimination, harassment, and retaliation.

Job Type: Full-time

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Work Location: One location

Apply for this job with Leap Solutions Group

Apply now →

By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.