Cannabis Grower Payable Coordinator Jobs

Position Summary: Assist in all functions of grower accounting, grower purchase order management, and general administrative support for all grower purchasing activities.

75% Grower Accounts

• Assist the purchasing team in administration of all domestic hop purchase contracts, including preparation of grower/dealer contracts, advance payment documents, and miscellaneous grower agreements (storage, root licensing, etc.) and obtain UCC searches prior to payments. Timely entry of purchase orders and creation of grower contracts is essential.
• Responsible for obtaining full understanding of the various standard agreements for grower contracting, inclusive of Master Hop Purchasing Agreement, Hop Purchase Contract, Cancellation Agreement, Average Price Agreement, HBC Root License Agreement. Ensure all relevant agreements are created, signed and filed for each individual purchase transaction.
• Assist purchasing team with timely distribution of grower contracts via DocuSign or other web-based tools.
• Purchase order entry and management includes contract growers as well as the company’s own farms. Also responsible for editing or cancellation of grower purchase orders as needed.
• In close and timely coordination with Accounting, responsible for administration of all grower advance payments, keeping track of amounts owed and payment dates.
• Responsible for preparation and accuracy of all grower invoice payment summaries upon completion of harvest deliveries. This task to be closely and timely coordinated with Accounting.
• For all grower/dealer payments, responsible for ensuring all such payments are issued timely per contractual terms and conditions.
• Keep grower files accurate (paper & electronic folders), complete and organized. File end of harvest assessment reports.
• Prior to harvest, pull reports and review all contracts and verify they have been signed and in the grower’s folder (paper & electronic folders). Perform quarterly audits for the grower files to ensure accuracy and completeness, and that contract files match with purchase order bookings in the system.
• Confirm that miscellaneous charges and payment dates are entered correctly.
• Assist in mailings, order grower quality awards (yearly), and other general administrative support for the purchasing team, as requested.
• Assist in coordination of annual grower pre-harvest meeting and tasks for the annual American Hop Growers Convention.

20% Reporting

• Maintain the Haas Farm Acreage spreadsheet. Update the acreage annually per instruction from Farm Manager. Update expected and actual yields timely throughout each season in both offline spreadsheets and Haas Farm purchase orders.
• During the growing season and at harvest, responsible for adjusting expected quantities on grower and Haas Farm PO’s..
• After harvest, file the final harvest report with actual harvest yields. Updating (once a year) the farm cost in all Haas Farm PO’s for 5 years out.
• USDA Acreage and Production reports - file in May, July & November annually
• Crop Report – prepare the reports for the upcoming period. Enter weather information, insert the graphs, review the report for accuracy.
• Combo Report – annual management of this spreadsheet/report. Create new versions, update acreages, production figures, alpha data, and other information as instructed by the purchasing team. Ensure accuracy, post new/updated versions on SharePoint.

5% Other duties as assigned

Conditions of Employment:

1. Must comply with all John I. Haas, Inc. policies and procedures, including successful passing of pre-employment background check and drug test.

2. Work a 40-hour workweek, Monday through Friday. Some additional hours may be required at peak times, particularly during the annual harvest period.

3. Possess a valid driver’s license.

4. Must be able to sit for long periods of time.

5. Must comply with our Integrated Management System (IMS) and be trained on procedures applicable to the requirements of the position, including managing significant quality, environmental, and food safety aspects.

Required:

• Previous finance/business office experience.
• Proficiency in computer software programs, with strong grammar and communication skills and typing skills.
• General knowledge of office equipment including postage meter and scale, copying and fax machines.
• Good organizational skills, ability to follow through timely on projects with minimal supervision. Ability to take ownership of responsibilities and assigned tasks within a reasonable timeframe upon completion of training.
• Self-starter, detailed oriented, learn and grasp the material quickly and set priorities when confronted with multiple tasks. Ability to manage time/daily work efficiently, for the position and for other colleagues. Ability to work in a team-oriented environment with good interpersonal skills.
• Previous experience with Microsoft Programs (excel, outlook, etc.)

Preferred:

• Associates Degree or higher in finance or business
• Previous finance experience (AP or AR) in an agriculture industry
• Previous Hop related experience
• Previous experience with ERP

This form indicates the general nature and level of work performed by employees with this job title. It is not designed to contain nor should it be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of all employees with this job title.

Apply for this job with JOHN I HAAS, INC.

Apply now →

By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.