Cannabis Executive Assistant Ceo Entrepreneur 125 150k Jobs

Trademark Hire, LLC has exclusively partnered with a CEO/Entrepreneur in Chicago, IL to place a business-minded, highly motivated, organized, and detail-oriented Executive Assistant to directly support and be his gatekeeper/right hand/sounding board. The CEO has multiple businesses within the gaming/hospitality industry, Cannabis industry, real estate development and more to come. The EA will be responsible for coordinating the day-to-day business actions of the CEO. This role includes up to roughly 25% of business travel with the CEO.

Theideal candidate is a self-starter, with an ability to adapt to a fast-paced, entrepreneurial environment where flexibility, reliability and resourcefulness are key competencies needed for success. A positive attitude, “figure it out" mentality, good worth ethic, ability to seamlessly multi-task, manage priorities, and work well independently is essential in this role. If you’re an experienced EA that takes pride in providing great value and support in making your executive’s life easier, we’d welcome reviewing your resume for consideration!

Hours: 8:30/9am start - flex based on CEO's day. 24/7 on-call mindset needed - The role involves being flexible and accessible to receive communications/requests & projects after hours and weekends as they arise, responding to urgent needs immediately, and prioritizing others accordingly.

Location: Chicago, IL - On-site: The corporate office is in the Norridge/Portage Park area, and the satellite office is in the West Loop. This will be a hybrid role in the sense that you’ll be ideally working from whatever location the CEO is based each day. There’s potential for some remote work on occasion, as well as when the CEO is away on personal travel.

About YOU:

You’re personable, have a servant’s heart, experience providing executive level administrative support, thrive in a support role and get things done!
You have an exceptional track record of coordinating business/personal schedules, time management and personal relationships
You have strong calendar and travel management experience
You’re energetic, exude positive energy, highly organized, flexible and hardworking
You have excellent time management and task prioritization skills, experience managing multiple priorities, with impeccable attention to detail and follow through
You’re assertive but diplomatic, and have the ability to read non-verbal/social cues and communicate with a mix of different personalities
You’re sophisticated, business-minded, articulate, with a professional demeanor
You’re well-spoken and have excellent verbal/written communication and people skills
You’re diligent, have a strong work ethic and business acumen
You’re a self-starter, proactive, productive, able to multi-task, work well independently and have a “figure it out” mentality
You’re forward thinking, anticipate needs, and try to always remain 2 steps ahead of your executive
You’re very resourceful, show initiative, have great problem solving skills and are solution-oriented
You have a the ability to utilize tact, discretion and sound judgement at all times, especially when exposed to confidential or sensitive material/matters
You have the ability to recognize and prioritize projects with exceptional sense of urgency
You display a high level of personal accountability and responsibility
You have the ability to pivot as needed and are highly flexible/adaptable, as project time frames may change
You have a good history of job stability, strong references and are looking for a long-term position

Key Responsibilities Include (but not limited to):

Manage the CEO’s daily personal & professional calendar
Coordinate in-house & virtual meetings with clients, other executives, and staff; provide notes & supporting materials to all relevant parties prior
Communicate with the CEO’s Personal Assistant and delegate personal tasks
Manage the CEO’s travel calendar, create/coordinate detailed travel itineraries with the airlines & travel agents, and make all necessary travel arrangements (i.e. hotel, vehicle rental & dining reservations etc.)
Transcribe diction and compose correspondence, presentations and reports, some of which contain sensitive/confidential data
Ensure communications from the CEO are timely, clear and responsive to ensure projects move forward
Prepare and submit the CEO’s expense reports monthly
Coordinate corporate lunches & events
Prioritize needs, handle matters expeditiously and proactively, and follow through on projects/assignments to successful completion, some of which can be deadline sensitive
Address general inquiries from other executives, general staff, and clients
Attend business meetings, take meeting minutes, and assign action items and follow up items
Collaborate with the executive team and department heads as needed
Project a positive and professional image, supporting the CEO and his businesses
Provide a bridge for smooth communication between the CEO, his direct reports and outside parties, acting as a “gatekeeper” by providing a “gateway” role for those who need to speak/meet with the CEO
Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements
Work closely with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately
Monitor the CEO’s email inbox, tending to urgent matters and removing unnecessary emails
Attend networking events as needed
Assist with personal tasks as needed

Experience/Education:

Bachelor’s degree in hospitality, communications, management or a relative field preferred; Equivalent experience without a degree also considered
Minimum 5+ years directly supporting an executive (preferably C-Suite) with experience directly supporting a CEO strongly desired
Tech Savvy / Proficient in Microsoft Office Suite
Experience with Mac computers

Compensation/Benefits:

Base Salary: $125-150k (DOE) + annual discretionary bonus
Medical/Dental/Vision
PTO (15 days) + 5 sick days
Paid Holidays (9-10/year)
401k w/ employer match
LT/ST Disability
Life & AD&D Insurance
Maternity/Paternity Leave
Laptop provided + Monthly cell phone stipend
Additional perks: in-office gym w with 24/7 access, catered lunch a couple times/week, fully stocked bar and pantry of snacks, company events around Chicago, and more.
*Successful completion of reference, background checks and drug screen required prior to employment*

Note: Candidates of interest will be contacted via email with some initial questions. For those not contacted, we’ll keep your resume on file for future opportunities that present themselves to be a better potential fit. We do not advertise/post all open positions.

Trademark Hire, LLC is a boutique recruiting agency that specializes in direct hire placement of top talent in administrative and private household roles nationwide. Please visit our website to learn more about us - www.trademarkhire.com. Trademark Hire, LLC & our Clients are proud equal opportunity employers. We don’t discriminate with regards to recruitment of candidates or employment on the basis of race, color, religion, sexual orientation, age, national origin, marital status, disability, veteran status or other protected characteristics.

Job Type: Full-time

Pay: $125,000.00 - $150,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• Monday to Friday
• On call
• Weekend availability

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Chicago, IL 60642: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are you willing to undergo a background check & drug screen, in accordance with the local law/regulations?
• Are you proficient in Microsoft Office Suite?

Experience:

• Administrative: 5 years (Required)

Willingness to travel:

• 25% (Required)

Work Location: One location

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