Cannabis jobs at Universtiy of Illinois Urbana-Champaign

Office Manager - Medication Dispensary

Veterinary Teaching Hospital

Job Summary
Under direction of the Service Head, the Office Manager is responsible for performing various administrative tasks in support of the clinical operations of the Medication Dispensary.
Duties & Responsibilities

• Oversee drug and supply inventory and place orders as needed. Work with the business office to address any account issues.

• Review and respond to unit phone calls and emails. Compose and distribute unit correspondence, both internal and external. Provide information and reports as requested. Distribute materials and ensure unit forms and other documents are replenished as needed.

• Review and acknowledge timesheets for hourly staff, student employees, and extra help based on established schedules; reconcile timesheets with approved leave requests; request payroll adjustments from HR if needed. Review leave requests for hourly staff, student employees, and extra help; coordinate approvals by service head based on unit operational guidelines; ensure leave requests are approved and submitted for all absences.

• Develop and maintain work schedules for graduate student hourly employees and extra help employees.

• Create, manage, and perform inventory for all pharmacy equipment. Ensure cleaning and routine maintenance is performed as needed.

• Maintain unit files; update unit policies and procedures as needed.

• Ensure hospital services are charged accurately for dispensed ward stock.

• Other duties as assigned.

Physical Demands

• Standing : Occasionally

• Walking : Occasionally

• Stairs : Occasionally

• Sitting : Constantly

• Lifting/Carrying : Occasionally

• Pushing/Pulling : Occasionally

• Talking : Constantly

• Hearing : Constantly

• Visual Acuity : Constantly

Additional Physical Demands
Persons allergic to animal dander, dust, pollen, hay, etc., may experience discomfort in this position.
Working Conditions

• Noise : Occasionally

• Hazards : Occasionally

• Fumes/Particles/Allergens : Constantly

• Toxic, Caustic Chemicals : Occasionally
  

Minimum Qualifications

• High school diploma or equivalent.
• Two (2) years (24 months) of work experience comparable to the third level of this series.

Knowledge, Skills and Abilities

• Knowledge of standard clerical protocols and procedures

• Working knowledge of standard office equipment, including computers and standard office software.

• Knowledge of or ability to quickly learn various University systems.

• Able to multi-task, pay close attention to details and work calmly and professionally under pressure with frequent interruptions.

• Strong interpersonal skills.

• Courteous and polite.

• Ability to apply University and College policies and procedures.

• Ability to accurately maintain files and records.

• Ability to work independently and exercise judgment.

• Knowledge of medical and/or veterinary terminology helpful.

• Skill in oral and written communication.

• Ability to effectively communicate with a wide variety of people and personalities? in face to-face, telephone, and email contacts.

Appointment Information
This is a 100% full-time Civil Service 3266 - Office Manager position, appointed on a 12-month basis. The expected start date is as soon as possible after the search close date. Salary is commensurate with experience.

Application Procedures & Deadline Information
Applications must be received by 6:00 pm (CST) on September 30, 2022 Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact [email protected]. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing [email protected].

Requisition ID: 1012388
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu

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