Cannabis jobs at City of Chula Vista, CA

Description and Essential Functions

To plan, direct, manage and oversee activities and operations within the Finance Department's Revenue and Recovery Division; supervise all day-to-day functions and operations related to cashiering, accounts receivables, banking/merchant management, cash management, investment management oversight, utility billing, collections, revenue management and auditing, parking meter operations oversight, and business licenses; coordinate assigned activities with other divisions and outside agencies; and to provide highly responsible and complex administrative support to the Director Finance and Assistant Director of Finance.

Supervision Received and Exercised
Receives general direction from the Director of Finance and Assistant Director of Finance. Exercises direct supervision of supervisory, professional and lower level staff.

Essential Functions
Functions may include, but are not limited to, the following: assume full management responsibility for division services and activities related to revenue and recovery including cashiering, accounts receivable, banking/merchant management, cash management, investment management oversight, utility billing, collections, revenue management and auditing, parking meter operations oversight and business licenses; coordinate activities with other divisions and departments; oversee centralized cashiering; City-wide balancing and posting of all cash, checks, credit cards and electronic file transfers; ensure all monies received by the City are deposited timely and accounted for; reconcile all credit/debit transactions City-wide; reconcile monies collected by all departments and direct other department staff as necessary to correct errors to ensure City records are accurate and in balance; develop and implement cash handling policies and procedures; train staff on cash handling policies, procedures and systems; develop and implement revenue audit policies and procedures for transient occupancy tax and cannabis excise tax; train staff in revenue audit policies, procedures and systems. develop and implement revenue audit policies and procedures for transient occupancy tax and cannabis excise tax; train staff in revenue audit policies, procedures and systems; provide management oversight of investment functions and perform investment duties and cash flow responsibilities, if needed; manage the City’s revenues by conducting revenue analysis, surveys, projections and financial data comparisons; summarize research in reports; manage the development and implementation of division goals, objectives, policies and priorities for each assigned service area; participate in the formulation and administration of policies, procedures, internal controls over cash handling and revenue collections to ensure accurate accounting and reporting; prepare reports and audits; recommend, implement and administer policies and internal controls; establish, within departmental policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly; plan, direct and coordinate, through subordinate level staff, the assigned division's work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with key staff to identify and resolve problems; recommend the appointment of personnel; provide or coordinate staff training; conduct timely performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the department; assess and monitor division workload, administrative and support systems; identify opportunities for improvement; direct and implement changes; assist in the development of procedures, business rules, and policies to be followed by City's departments related to area of assignment; provide guidance to departments on specific revenue issues; monitor long-term projections; assist budget staff with revenue estimates; direct the functions of the utility billing section including billing customers; assist the general public with utility billing questions and provides appropriate information; manage and monitor a variety of revenue sources for the City including sales tax, transient occupancy tax, franchise fees, cannabis excise tax and property taxes; direct internal collection and fiscal year-end activities including reconciliations and year-end accruals; develop and maintain relationships with outside collection vendors; oversee outside collection vendors and contracts; ensure contracts are in compliance with applicable laws, regulations, and policies; oversee banking, merchant, investment management, parking meter enforcement, and collections agreements for the City; supervise transient occupancy tax audits (including short-term rentals) and cannabis excise tax as necessary; coordinate division software program changes and upgrades to ensure operational efficiency; provide responsible staff assistance to the Director of Finance and Assistant Director of Finance; conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to revenue and cash management programs, policies, and procedures as appropriate; oversee and participate in the development and administration of the division budget; approve the forecast of funds needed for staffing, equipment, materials and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary; research and prepare technical and administrative reports; prepare written correspondence including city council agenda items, reports, proposals, contracts, publication, correspondence, charts and tables; attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of utility billing, treasury and collections; respond to and resolve difficult and sensitive citizen inquiries and complaints; represent the department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance to City staff as necessary; build and maintain positive working relationships with co-workers, other employees and the public using principles of good customer service; perform related duties as assigned.

Minimum Qualifications

Any combination of education and/or experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: five years of increasingly responsible professional accounting, auditing, banking or revenue management experience, preferably for a municipal agency, including two years of supervisory responsibility AND training equivalent to a Bachelor's degree from an accredited college or university with major course work in finance, accounting, business administration or a related field. A Master's degree is highly desirable. License or Certificate: Possession of a valid California driver's license.

Knowledge, Skills and Abilities / Physical Demands and Working Conditions

Knowledge, Skills and Abilities
Knowledge of: operational characteristics, services, and activities of a revenue and cash management program including cashiering, accounts receivables, banking/merchant management, investment management oversight, utility billing and collections; principles and practices of revenue management systems; principles and practices of governmental fund and cost accounting, budgeting, auditing, financial reporting and administration as practiced in municipal organizations; posting ledger and journal activity, reconciliations, double-entry bookkeeping, math, and financial records; principles and practices of cash handling; principles and practices of customer service; principles, practices, and procedures of collection law; principles of supervision, training and performance evaluation; pertinent Federal, State and local laws, codes and regulations; principles and practices of leadership, motivation, team building and conflict resolution; modern office procedures and computer equipment; English usage, spelling, grammar, and punctuation; computer equipment and software applications related to assignment. Ability to: oversee and participate in the management of a comprehensive revenue and cash management program; plan, organize, coordinate and evaluate the activities of the Revenue and Recovery Division; plan, organize, direct and coordinate the work of lower-level staff; select, supervise, train and evaluate staff; coordinate, analyze, and reconcile complex financial data and transactions; develop and implement efficient accounting procedures; audit and analyze accounting systems and procedures to determine compliance with applicable laws, regulations, and policies; analyze and assess programs, policies and operational needs and make appropriate adjustments; develop and administer division goals, objectives and procedures; prepare administrative and financial reports; analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals; interpret and apply Federal, State and local policies, laws and regulations; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work; interpret and explain department policies and procedures; analyze problems, identify alternative solutions and project consequences of proposed actions and implement recommendations in support of goals; gain cooperation through discussion and persuasion; operate computer equipment and software applications related to assignment; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work; work with various cultural and ethnic groups in a tactful and effective manner.

Physical Demands and Working Conditions
On a continuous basis walk, stand, bend, crouch or stoop, sit for varying periods of time; On a continuous basis, sit at desk for long periods of time, intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, write or use keyboard to communicate through written means; and to lift and carry weight of 15 pounds or less for varying periods of time; See in the normal vision range with or without correction; hear in the normal range with or without correction. Primary work is performed within an even-floored, carpeted, and air-conditioned office environment with florescent lighting and a moderate noise level. Some movement is required from office-to-office and there is occasional exposure to the external environment when going to outlying offices or meetings. Work is frequently disrupted by the need to respond to in-person and telephone inquiries.

Additional Information

Recruitment No. 22368910
To be considered for this position, applicants must submit an official City Application, a comprehensive resume and a letter of interest by 5:00 p.m. the closing date listed. All applications and resumes received will be evaluated in relation to the criteria outlined in the recruitment brochure. Candidates with the most relevant qualifications will be invited to participate further in the selection process.

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To assign, review, and perform field and office work in the enforcement of ordinances, codes, and related regulations pertaining to building codes, zoning laws, noise, signs, abandoned vehicle abatement, health, safety and other public nuisances; to interpret, explain and enforce pertinent codes and ordinances; to provide for training and supervision of assigned staff; and to perform related duties assigned. The senior level recognizes positions that perform first-line supervisory responsibilities including planning, assigning and evaluating the work of subordinates, and it is distinguished from the Code Enforcement Officer II level in that the latter does not have supervisory responsibilities.

Essential Functions:
Functions may include, but are not limited to, the following: assign, supervise, and review the work of staff involved in code enforcement duties; distribute and balance the workload among employees; monitor the status and progress of work, and make day-to-day adjustments in accordance with established priorities; oversee proactive Code Enforcement programs including but not limited to: Housing Inspection, Mobile Home Park Inspection and Cannabis Business Inspection; develop and recommend policies, goals, and procedures pertaining to code enforcement efforts; respond to and investigate complex complaints and pro-actively survey the city regarding code violations; conduct complex field investigations and observe conditions to verify facts indicating violations; emphasize voluntary compliance; serve as liaison between departments and attorney's office regarding code enforcement cases requiring legal action; prepare and present cases before hearing examiners; provide technical support for the City's Community Housing Improvement Program (CHIP); advise subordinate staff on code interpretation problems encountered in the field; review plans for compliance with various codes; prepare performance evaluations; work with the mobile home community to promote voluntary property maintenance improvements; consult with Code Enforcement Manager regarding difficult and problematic inspections and keep him/her informed as to the course of action; participate with other departments to establish code enforcement awareness as well as overall balance in City programs; coordinate enforcement activities with other departments or agencies; prepare correspondence and other reports using a computer; conduct training for assigned staff on a regular or as-needed basis; assist and work with neighborhood advisory groups; build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer services; and perform other related duties as assigned.
Minimum Qualifications:
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be five years of increasingly responsible journey level experience in municipal government code enforcement and training equivalent to the completion of the twelfth grade supplemented by college course work in building inspection technology, administration of justice, public or business administration and/or compliance/enforcement or a related field. A bachelor's degree in a related field is desirable. Required License or Certificate: A valid California driver's license; PC832 Certificate of Completion must be obtained within twelve months of employment.
Knowledge, Skills and Abilities / Physical Demands and Working Conditions: Knowledge, Skills and Abilities:
Knowledge of: principles and practices of field inspection, enforcement and documentation; applicable Federal, State, and local codes, ordinances, regulations, and policies governing building, land use, zoning matters, abandoned vehicle abatement, and public nuisances; principles and practices of supervision, training and performance evaluation; effective work management and organization methods; law enforcement procedures and administrative techniques, evidence collection and case preparation, and municipal court procedures; principles and practices of research, analysis, data compilation and effective report writing; customer service and conflict resolution techniques; computer equipment and software applications related to assignment; English usage, spelling, grammar, and punctuation. Ability to: read, interpret, explain, and enforce the full range of codes, ordinances, and regulations related to assignment; plan, organize, and supervise the work of subordinates; train, motivate, and evaluate assigned staff; deal effectively and tactfully with the public and obtain compliance with City codes; provide testimony and evidence in court proceedings; keep detailed, accurate notes and records for potential litigation; deal calmly with rude or angry people; foster a teamwork environment; collect, compile and analyze data; conduct research and assess needs; prepare clear and concise reports; make presentations in meetings with government agencies, the public, staff and public officials; drive City vehicles observing legal and defensive driving practices; communicate clearly and concisely, both orally and in writing; keep work related records using a desktop and/or handheld computer; establish and maintain effective working relationships with those contacted in the course of work; and work with various cultural and ethnic groups in a tactful and effective manner.

Physical Demands and Working Conditions:
On a continuous basis, sit at a desk, walk, or stand up for long periods of time. Intermittently twist and reach office equipment; write or use keyboard to communicate through written means; may lift or carry weight of up to 20 pounds. Drive a motorized vehicle, walk on uneven surfaces, kneel, stoop, bend, and climb up or down slopes while conducting field inspections and exposure to varied weather conditions. See in the normal vision range with or without correction to observe code violations, read typical business documents and computer screens; hear in the normal range with or without correction. Work is performed both outdoors and indoors; the performance of fieldwork tasks requires exposure to a variety of traffic and weather conditions with possible exposure to hazardous materials; indoor work is performed in a carpeted and air-conditioned office environment with fluorescent lighting and moderate noise level. Work is frequently disrupted by the need to respond to in-person and telephone inquiries.
Additional Information:
Recruitment No. 20476301
To be considered, applicants must submit a City Application by 5:00 p.m. on the closing date listed. Candidates whose applications indicate education and experience most directly related to the position will be invited to participate in the selection process. All notices will be sent via e-mail. If e-mail address is unavailable, notifications will be sent via standard U.S. mail.
The written examination is tentatively scheduled for February 20, 2020.

Unless otherwise noted, a passing score must be achieved at each step of the selection process in order to have your name placed on the eligibility list for hiring consideration. The examination materials for this recruitment are validated, copyrighted and/or inappropriate for review. The eligibility lists established as a result of this recruitment will be for a duration of six (6) months, unless otherwise extended.

Apply for this job with City of Chula Vista, CA

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By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.