Cannabis Accounting Operations Specialist Jobs
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Here are 2 cannabis jobs mentioning "accounting operations specialist" in May 2024, at companies like GreenLit Marketing LLC, including positions such as Accounting Operations Specialist.
More than 30+ days
Are you known to be a bit of a perfectionist? Do you enjoy keeping a clean set of books in pristine condition? Are you energized when you are the person responsible for preparing the critical reports that empower executives to make time sensitive decisions? If so, we’d love to talk with you!
Hello, we’re GreenLit Marketing, a women-owned remote digital marketing agency that specializes in providing best in class solutions to growing small and mid-size companies across a multitude of industries including tech, professional services and cannabis. As a people-first business, our core values are honest, direct communication and respect.
We’re looking for a Accounting Operations Specialist that can work closely with the CEO to manage the business while the COO is on maternity leave. This role will require about 40 hours per month. We are looking for someone that can get started within the next month and we anticipate the contract being active for the coming year, through June 2023.
Job Responsibilities Include:
General Administrative
- Filling all scanned documents received for the business into the appropriate folders
- Pulling pertinent information from DocHub, Canadian EOR communications, vendor communications, employee communications, etc. and saving in the appropriate company owned folders
- Regular review of the accounting email inbox to ensure timely action is taken on key business items, also scanning for information that needs to be filed into company owned folders
- Maintain insurance coverage for the business including but not limited to processing paperwork for renewals, managing payment changes, managing communications with insurance providers
Bookkeeping
- Meet monthly with the CEO to confirm client invoices to be sent for the coming month
- Promptly enter new project invoices based on direction from the CEO
- Manage accounts receivable and proactively follow up on outstanding invoices
- Record payments received for clients paying in USD and Canadian dollars appropriately
- Regular review of the accounting email inbox for monthly charges from the CEO, booking expenses to the appropriate accounts with accompanying notes
- Weekly transaction matching and reviewing unexpected entries with the CEO
- Monthly reconciliation of accounts
- Diligently booking expenses to existing accounts
- Review of monthly P&L and Balance sheet for any irregularities
- Entry of new vendors into Quickbooks and collecting required documentation before processing first invoice
- Timely processing of ongoing vendor invoices
Accounting
- Review of P&L and Balance Sheet to prepare monthly, quarterly, and yearly adjusting journal entries
- Running QuickBooks monthly payroll for employees located in the United States
- Monitoring accounting email for confirmation of payroll by the CEO for Canadian employees and recording payroll entries for this team
- Entering new employees into QuickBooks Payroll
- Setting up accounts for all applicable state agencies for new employees added to QuickBooks payroll
- Processing all applicable paperwork for new employees to be in compliance with state and federal requirements
- Processing terminated employee final paychecks, collecting personal forwarding email for end of year w-2, and removal from QuickBooks payroll
- Timely filing of quarterly estimated taxes
- Communication with our CPA to manage tax requirements for the business
- Working with the CEO and CPA to manage closing of the books and timely annual tax filing for the business
- Timely and accurate processing of 1099s
Finance
- Bi-monthly update of cash flow report and review with CEO
- Proactively update financial forecast based on closed business and review monthly report with CEO
- Research and propose hiring budget for new hires needed in the organization
Requirements
- Bachelor's degree in Accounting, Finance, or related field
- 3-5 years relevant experience working in accounting and bookkeeping
- Thorough knowledge and understanding of GAAP
- Proficiency in data entry and management
- Strong verbal and written communication skills
- Proficient skills in QuickBooks Online, QuickBooks Payroll, Google Suite, and Microsoft Excel
- Experience with accounts payable, accounts receivable, payroll, and financial forecasting
- Ability to problem solve and work independently with minimal supervision
- Excellent analytical skills
- High degree of accuracy and attention to detail
- Self-starter with a strong ability to organize and prioritize
About GreenLit Marketing
GreenLit Marketing is a digital marketing agency with a client-focused mindset. We believe in the power of client education and strive to create strategies that are a best-fit for our clients.
Women-owned, and growing quickly. Fully remote team.
We love working with people who:
- Are honest
- Have a growth-mindset
- Creative, but are also analytical
- Collaborative
- Innovative
GreenLit Marketing provides full-scale marketing department services to a wide range of businesses, generally focusing on growing small to mid-sized companies. Our affiliate company, Mary Jane Marketer, also provides full-scale customer service training and marketing department services to businesses operating in the cannabis and CBD industry.
This is a remote, work from home position. You may be located anywhere within North America. Must be authorized to work in the United States or Canada, we do not offer sponsorship.
Job Types: Part-time, Temporary
Pay: From $25.00 per hour
Benefits:
- Flexible schedule
- Paid time off
Schedule:
- Monday to Friday
COVID-19 considerations:
We are 100% remote!
Application Question(s):
- Are you willing to undergo a background check, in accordance with local law/regulations?
Experience:
- Microsoft Excel: 2 years (Preferred)
- QuickBooks: 3 years (Required)
Work Location: Remote
Apply for this job with GreenLit Marketing LLC
Apply now →
By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company.
Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply.
Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.
Are you known to be a bit of a perfectionist? Do you enjoy keeping a clean set of books in pristine condition? Are you energized when you are the person responsible for preparing the critical reports that empower executives to make time sensitive decisions? If so, we’d love to talk with you!
Hello, we’re GreenLit Marketing, a women-owned remote digital marketing agency that specializes in providing best in class solutions to growing small and mid-size companies across a multitude of industries including tech, professional services and cannabis. As a people-first business, our core values are honest, direct communication and respect.
We’re looking for a Accounting Operations Specialist that can work closely with the CEO to manage the business while the COO is on maternity leave. This role will require about 40 hours per month. We are looking for someone that can get started this month and we anticipate the contract being active for the coming year, through June 2023.
Job Responsibilities Include:
General Administrative
- Filling all scanned documents received for the business into the appropriate folders
- Pulling pertinent information from DocHub, Canadian EOR communications, vendor communications, employee communications, etc. and saving in the appropriate company owned folders
- Regular review of the accounting email inbox to ensure timely action is taken on key business items, also scanning for information that needs to be filed into company owned folders
- Maintain insurance coverage for the business including but not limited to processing paperwork for renewals, managing payment changes, managing communications with insurance providers
Bookkeeping
- Meet monthly with the CEO to confirm client invoices to be sent for the coming month
- Promptly enter new project invoices based on direction from the CEO
- Manage accounts receivable and proactively follow up on outstanding invoices
- Record payments received for clients paying in USD and Canadian dollars appropriately
- Regular review of the accounting email inbox for monthly charges from the CEO, booking expenses to the appropriate accounts with accompanying notes
- Weekly transaction matching and reviewing unexpected entries with the CEO
- Monthly reconciliation of accounts
- Diligently booking expenses to existing accounts
- Review of monthly P&L and Balance sheet for any irregularities
- Entry of new vendors into Quickbooks and collecting required documentation before processing first invoice
- Timely processing of ongoing vendor invoices
Accounting
- Review of P&L and Balance Sheet to prepare monthly, quarterly, and yearly adjusting journal entries
- Running QuickBooks monthly payroll for employees located in the United States
- Monitoring accounting email for confirmation of payroll by the CEO for Canadian employees and recording payroll entries for this team
- Entering new employees into QuickBooks Payroll
- Setting up accounts for all applicable state agencies for new employees added to QuickBooks payroll
- Processing all applicable paperwork for new employees to be in compliance with state and federal requirements
- Processing terminated employee final paychecks, collecting personal forwarding email for end of year w-2, and removal from QuickBooks payroll
- Timely filing of quarterly estimated taxes
- Communication with our CPA to manage tax requirements for the business
- Working with the CEO and CPA to manage closing of the books and timely annual tax filing for the business
- Timely and accurate processing of 1099s
Finance
- Bi-monthly update of cash flow report and review with CEO
- Proactively update financial forecast based on closed business and review monthly report with CEO
- Research and propose hiring budget for new hires needed in the organization
Requirements
- Bachelor's degree in Accounting, Finance, or related field
- 3-5 years relevant experience working in accounting and bookkeeping
- Thorough knowledge and understanding of GAAP
- Proficiency in data entry and management
- Strong verbal and written communication skills
- Proficient skills in QuickBooks Online, QuickBooks Payroll, Google Suite, and Microsoft Excel
- Experience with accounts payable, accounts receivable, payroll, and financial forecasting
- Ability to problem solve and work independently with minimal supervision
- Excellent analytical skills
- High degree of accuracy and attention to detail
- Self-starter with a strong ability to organize and prioritize
About GreenLit Marketing
GreenLit Marketing is a digital marketing agency with a client-focused mindset. We believe in the power of client education and strive to create strategies that are a best-fit for our clients.
Women-owned, and growing quickly. Fully remote team.
We love working with people who:
- Are honest
- Have a growth-mindset
- Creative, but are also analytical
- Collaborative
- Innovative
GreenLit Marketing provides full-scale marketing department services to a wide range of businesses, generally focusing on growing small to mid-sized companies. Our affiliate company, Mary Jane Marketer, also provides full-scale customer service training and marketing department services to businesses operating in the cannabis and CBD industry.
This is a remote, work from home position. You may be located anywhere within North America. Must be authorized to work in the United States or Canada, we do not offer sponsorship.
Job Type: Part-time
Pay: From $25.00 per hour
Benefits:
- Flexible schedule
- Paid time off
Schedule:
- Monday to Friday
COVID-19 considerations:
we are 100% remote
Application Question(s):
- Are you willing to undergo a background check, in accordance with local law/regulations?
Experience:
- Microsoft Excel: 2 years (Preferred)
- QuickBooks: 3 years (Required)
Work Location: Remote
Apply for this job with GreenLit Marketing LLC
Apply now →
By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company.
Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply.
Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.