Cannabis Executive Administrative Assistant Jobs

Executive Administrative Assistant

Overview

Pot + Pan, Portland's premier, cannabis edible manufacturer, is seeking a part-time, Executive Administrative Assistant. The Administrative Assistant will be responsible for providing support the Executive Team (GM, CEO + HR) by performing a wide range of administrative activities and faciliting an efficient operation of the organization.

Responsibilities

Office/Executive Support

• Serve as a positive ambassador/gatekeeper of the company and first point of contact for all new hires, vendors, contractors and visitors;
• Keep office running smoothly by ensuring a clean, organized and “ready to create things” environment;
• Purchase office and breakroom supplies and maintain a proper stock level;
• Manage and distribute incoming office and production related purchases; initiate returns and/or damages as needed;
• Assist with local errands including luncheons, last minute purchases, label pickups and package returns;
• Examine office workflow and revises processes to improve efficiency (as needed); build out of any expansion of office/mixed-use spaces
• Arrange on + offsite meetings, photoshoots and events, including the preparation of materials, logistics and catering requirements;
• Liaise between Executive Team and outside vendors (packaging companies, photographers, event spaces) to ensure timely execution of projects;
• Arrange travel logistics for company employees as needed;
• Any other duties/tasks assigned by Executive Team

Human Resources

• Post job openings and scan resumes for prospective candidates; forward to respective departments;
• Schedule interviews and establish first point of contact with prospective candidates;
• Assist in the onboarding and offboarding process when needed;
• Coordinate with vendors for annual trainings (DEI, Fire Safety, etc);
• Arrange team events and outings including on/off site meetings and special events including logistics and catering requirements (if applicable)

Experience, Education and Skills

• Bachelor’s Degree in Office/Business Administration OR related field with equivalent work experience (preferred);
• 1+ year of administrative, office or clerical experience (required);
• 1+ year of onboarding and offboarding experience (required);
• Knowledge of Office Management procedures;
• Excellent verbal and written communication skills;
• Excellent interpersonal and customer service skills;
• Organizational skills and extreme attention to detail (required);
• Strong time management skills with a proven ability to meet deadlines;
• Ability to handle confidential and sensitive information;
• Must have experience in Microsoft Office and Google Workspace;
• Ability to type 60 words per minute;
• Manage and track orders through the Enterprise Record Planning (ERP) system, as needed.
• Leadership and Initiative;
• Proficient in basic math skills and excellent writing skills;
• Must be able to lift and carry up to 50 lbs;
• Must be able to bend, stretch in a physically demanding environment;
• Must be able to stand for several hours at a time;
• Must have a valid drivers license and reliable transportation;
• Must be 21 year of age and pass a criminal background check required by the State of Maine;
• Flexible with work schedules to accommodate business needs

Hours of Operation:

Schedule 2-3 days per week 7-4 (Tues-Thurs)

Hours and days may vary depending on needs of the business. Potential for full time hours as business needs grow

Benefits/Perks

• Opportunities to grow within the company
• Fun, team oriented place to work.
• PTO and Personal Day on Birthday based on hours worked

Pot + Pan is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

Job Type: Part-time

Pay: From $18.00 per hour

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Portland, ME 04103: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location

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GENERAL PURPOSE OF JOB:

The Executive Administrative Assistant will performs administrative functions for the Director of Operations such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Make travel arrangements.
• Schedule appointments and maintain and update appointment calendars.
• Assist in maintaining the cleanliness of the office.
• Prepare documents such as invoices, reports, and financial statements.
• Perform general office duties.
• File and retrieve corporate documents, records, and support.
• Provide clerical support.
• Receive phone calls.
• Assist in planning corporate events.
• Additional duties as assigned.

EDUCATION AND/OR EXPERIENCE:

High school diploma or GED required. Experience in a previous administrative or receptionist role preferred.

Qualification:

Must be at least 21 years old and a resident of Michigan.

Must have reliable transportation.

Must be able to pass a background check.

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• Employee discount

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Preferred)

Work Location: One location

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Are you an excellent executive assistant who is tired of working for companies that don’t appreciate your hard work and value your opinions?

Hello, we’re GreenLit Marketing, a women-owned remote digital marketing agency that specializes in providing best in class solutions to growing small and mid-size companies across a multitude of industries including tech, professional services and more!

Responsibilities:

• Schedule Management: Scheduling regular meetings and preparing agendas when necessary; keep track of interviews, and client meetings, then send reminders or collect information needed beforehand for CEOs easy access;
• Organization: Regularly review outstanding tasks and assist management with monitoring; organize files and be sure all new documents are filed properly; maintaining comprehensive and accurate records;
• Prioritization: Ranking priority tasks and communications on regular bases to keep important items from slipping through the cracks;
• Performing minor miscellaneous duties, including but not limited to administrative assistance, such as writing and editing emails, and preparing communications on the executive’s behalf;

Requirements:

• High level of EQ (emotional intelligence and empathy)
• Problem-solving and solutions oriented attitude
• Honesty and integrity: this is a core value at GreenLit; we always tell the truth to our prospects and clients
• High attention to detail
• Ability to work in a fast paced environment
• A fantastic team player with little need for supervision
• Time management and ability to meet deadlines
• Verbal and written communication skills
• Strong organizational skills and ability to multitask

Qualifications:

• 2-3 years of administrative assistant or related experience preferred
• High school degree or GED; Associate degree in administrative assisting or related field is a plus
• Experience using Google Suite
• Experience using Calendly for scheduling
• Working experience with Task Management platforms is preferred
• Remote work experience working with minimal supervision
• Familiarity with the Marketing industry is preferred

About GreenLit Marketing

GreenLit Marketing is a digital marketing agency with a client-focused mindset. We believe in the power of client education and strive to create strategies that are a best-fit for our clients.

Women-owned, and growing quickly. Fully remote team.

We love working with people who:

• Are honest
• Have a growth-mindset
• Creative, but are also analytical
• Collaborative
• Innovative

GreenLit Marketing provides full-scale marketing department services to a wide range of businesses, generally focusing on growing small to mid-sized companies. Our affiliate company, Mary Jane Marketer, also provides full-scale customer service training and marketing department services to businesses operating in the cannabis industry.

This is a remote, work from home position. You may be located anywhere within the US or Canada. Must be authorized to work in the United States or Canada, we do not offer sponsorship. We are a United States based company that works with an Employer of Record (EOR) to manage Canadian workers.

As a small, but mighty agency, our clients value our friendly, get things done, attitude combined with our high quality of work. We are experiencing 3X growth this year and while we’ve been in business for 3.5 years and have ironed out much of our process and procedures, we want to be transparent about our organization’s strengths and where we have challenges so that you can know before you apply:

Pros:

• Your voice matters! Like the late, great, RBG we value dissent. Don’t like something? Tell us! We’ll do what we can to make it better.
• Flexible schedule: show up to meetings and get your work done; otherwise your time is yours
• Growth opportunities: our agency is growing, so you have the opportunity to define your role as we grow
• Independent work - no micromanaging here (seriously, who has time for that?)
• Global clients in a multitude of industries means that there’s always something interesting to learn
• Learn from the experts: our team has a wealth of knowledge having worked in many industries and done nearly every marketing, sales and operations campaign. From award-winning branding campaigns to integrating software subscription payments and launching all manners of websites in between. We’ve done it all and we love to share our expertise!

Challenges:

• We’re small but mighty. Working for a small business can be challenging for those used to having everything available. We’ve developed an extensive onboarding process to get you up to speed quickly and have optimized our project management systems. However, on occasion you may have to create a template or process from scratch. This can be great for people who love problem solving!
• Remote work culture - working remotely means you need to have the discipline to manage your time and workload with minimal supervision. This can be challenging for those that want a super social work environment. While we are very social with each other on calls and have fun company happy hours, working remotely can be lonely for some.

This position is 100% remote. Must be highly organized, a self-starter and able to work during 9am - 5pm North America East Coast time zones with the potential for later meetings to accommodate the West Coast as needed.

Job Types: Full-time, Part-time

Pay: $25.00 - $40.00 per hour

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Executive Assistant: 2 years (Required)

Work Location: Remote

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We are a driven, fast growing manufacturer of legal cannabis products looking for a reliable, hardworking Executive Assistant who sees the long-term potential of being involved in this once in a lifetime industry.

NOTE: Please read the job description below CAREFULLY and only apply if you have the necessary experience. Also, the more detailed you can be with your resume, calling out your specific related experience/responsibilities, the better your chances of moving on to the interview phase. We are most interested in hiring team members who are willing to take the time to ensure their resume is thorough and their responses to follow up questions are detailed.

A cover letter is highly suggested for consideration for this position and should be attached. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Role will be supporting the CEO and CMO. We are looking for the right candidate who has strong administrative and project management experience. Must be able to multitask, work quickly and efficiently, and adapt to changing priorities and tasks as needed. We have a very fast-paced environment as we continue to grow and expand (soon into other states). Must be motivated, trustworthy, and be a team player. Discernment and discretion are also important qualities of someone who is a good fit for this role.

RESPONSIBILITIES:

• Organize digital assets and manage an online filing system using Google Drive with a high degree of accuracy

• Prepare and update Excel spreadsheets and Word documents, as well as, Google docs as requested

• Enter data in online system for tracking orders and invoices

• Manage project deadlines and ensure they are being met

• Take thorough minutes during weekly team meetings; create lists of action items

• Act as a liaison for CEO in communicating with others

• Maximize the CEO’s time by reading, researching, and routing correspondence; collect and analyze information; initiate phone calls on his behalf

• Manage Instagram account; post updates and stories; respond to DMs and comments

• Manage bookkeeping in Quickbooks Online (preferred but not required)

• Plan and schedule meetings, conferences, and travel

• Other executive admin responsibilities as needed

• Courier duties as needed

MUST HAVE ABILITY TO:

• Follow instructions and pick up on newly learned processes quickly; listen closely and execute

• Handle administrative details independently, while exercising good judgment in keeping team members informed

• Take in a lot of information, organize data efficiently, and recall/find quickly when needed

• Take initiative; be assertive and confident in ability to handle given tasks

• Communicate respectfully, clearly, and concisely with executives, team members, partners, and customers while also having a sense of humor and light-heartedness

• Prioritize and handle multiple complex requests to meet all deadlines with little to no-guidance

• Remain positive, professional, calm, and focused on solutions when faced with challenging situations, and react appropriately to urgent matters that require a quick turnaround time without needing to know the whole picture in order to take effective action

• Work on projects simultaneously in a fast-paced environment, requiring frequent interruptions

• Be open and receptive to ongoing feedback aimed at improving performance

• Receive text/Whatsapp messages after-hours (not necessary to respond until normal business hours)

QUALIFICATIONS:

• 3+ years experience as an executive administrative assistant

• Proficient in MS Word, MS Excel, Google Drive, Zoom, Instagram, Docusign

• Understanding of PNG, JPG, PDF, AI files

• Proficient in Mac computers

• Highly organized with a strong attention to detail

• Excellent time management skills

• Excellent interpersonal communication

• Strong writing skills

• Experience working with high-level information and the ability to exercise discretion

• Experience with Quickbooks Online preferred, not required

• High School diploma required

• Must be over 21 years of age

• Must be able to pass a background check

• Must have own reliable transportation and driver’s license

COMPENSATION/HOURS:

Compensation based on experience. This position is part-time with the opportunity to move to full-time for the candidate that can take on responsibilities quickly and efficiently. Days and hours of work are between Monday through Friday, 8am-4:30pm. 70% virtual, 30% onsite. We currently do not offer benefits but will be offering them in the future.

ABOUT US:

Founded in the suburbs of Detroit and inspired by the island beach vibe, Afternoon Delite brings an elevated cannabis experience home to Michigan. When we launched our first hand-crafted from scratch, delicious cannabis edibles, and vapes in 2018, we set out to deliver one thing: the best cannabis experience, using high quality and great tasting ingredients. Since then we’ve gone on to win 9 awards, including Best Edible in the High Times Cannabis Cup 4 times.

That said, it hasn’t been all palm trees and sunshine. As an underdog in the industry, we’ve had countless setbacks and moments of despair where most people would have given up, but our founder, a cannabis connoisseur himself, pressed on. Today we bring you a family of products developed to ensure that with Afternoon Delite, a good time is right around the corner.

So whether you are using Afternoon Delite on your vacation, or Afternoon Delite is your vacation, we hope you can feel the love and craftsmanship put into every product.

Job Type: Part-time

Schedule:

• Day shift
• No weekends

Experience:

• Executive Assistant: 3 years (Preferred)

Work Location: One location

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GRADE
15
LOCATION OF POSITION
MDH, Maryland Medical Cannabis Commission, Linthicum, MD
Main Purpose of Job
This position serves as the Executive Assistant to the Executive Director of the Maryland Medical Cannabis Commission (MMCC or the Commission). The Executive Assistant is responsible for directly assisting the Executive Director and Commission executive leadership in key analytic, strategic, operational and administrative activities. Job Duties include: Organizing the Executive Director’s and Deputy Director’s calendar, meetings, travel, priorities and speaking engagements; Organizing all public engagements for the Executive Director and team; Functioning as a liaison between officials in Federal and State Government, professionals in private industry and a diverse group of stakeholders; and, Consulting with senior staff members to resolve outstanding administrative and operational issues, maintaining and developing standard operating procedures and protocols as appropriate.
MINIMUM QUALIFICATIONS

Experience: Seven years experience in administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from a college or university and three years of experience in administrative staff or professional work for the required experience.

3. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 credit hours for each year of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS
Preferred candidates should possess the following:

• Experience working collaboratively with internal and external stakeholders; to include MDH Staff, Legislative staff, the general public, vendors, and Maryland constituents;


• Excellent verbal/written communication skills;


• Excellent organizational/time management skills; Experience with Microsoft Office (e.g. Word, Excel, Powerpoint) and Google platforms;


• Experience with data analysis and spreadsheet manipulation; and,


• Ability to multi-task in a fast-paced environment, work independently, and provide a high level of productivity.

LICENSES, REGISTRATIONS AND CERTIFICATIONS
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.
SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview).

Complete applications must be submitted by the closing date. Information submitted after this date will not be added.

Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.

If additional information is required, the preferred method is to upload. If you are unable to upload, please fax the requested information to 410-333-5689. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division at 410-767-1251.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or [email protected].

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.

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By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.

EXECUTIVE ADMINISTRATIVE ASSISTANT

JOB DESCRIPTION
Veda Scientific is a new, hemp and cannabis R&D and compliance testing laboratory located in Lompoc, CA. We combine the latest technology with the best talent to support our clients in our common mission to propel the industry forward and unlock the possibilities found in the cannabis plant. The company is composed of experts in the fields of cannabis testing, plant physiology and chemistry as well as business process, HR, marketing and finance.

BASIC FUNCTION:

The EXECUTIVE ASSISTANT will work directly for the CEO of Veda Scientific, a
Cannabis Testing Laboratory located in Lompoc, CA. This position includes working on-site at the Laboratory in Lompoc, CA, working at the home office in Santa Barbara,
CA and some intermittent regional travel for business development, and client service calls and general business-related errands. The role will be to complete tasks and projects related to the areas of finance, sales and marketing, and business development in a high paced multi-faceted environment. This is a full-time position.
The schedule and location of work will be coordinated weekly depending on the business needs. Availability Monday thru Saturday is preferred.

RESPONSIBILITIES AND AUTHORITY:

• Works under general supervision, expected to perform job functions independently
• Manage the Calendar and commitments of the CEO o Schedule meetings, set reminders o coordinate, the calendar of the CEO with other business divisions of Veda

Scientific

• Research and summarize findings for topics related to the cannabis industry.

Topics range from equipment, and science related topics to marketing and regulatory topics

• Customer account management o Update and Maintain Salesforce, our CRM o Manage Customer Contract documentation to meet compliance regulations o Manage Customer Satisfaction annual survey
• Customer Order Management using Qbench our LIMs system o Enter and confirm customer orders o Monitor customer order status

o Customer invoice processing

• General Administrative Support o Mail correspondence o Business account liaison o Accounting liaison
• Maintains Driver Safety Certification
• Attend and participate in group and project meetings
• Update job knowledge by participating in educational opportunities
• Performs other duties as assigned

QUALIFICATIONS AND SKILLS:

Education

• Bachelor’s degree preferred
• Courses and or certificates demonstrating competencies in organizational management and business management accepted

Experience

• 2 years’ experience developing skills to support the position responsibilities

Skills

• Ability to follow protocol and perform tasks according to specifications
• Excellent IT skills o Google workspace proficiency – spreadsheet proficiency required
• Extremely detail oriented
• Excellent technical writing skills
• Communicates effectively both individually and in small group situations
• Correctly interprets instructional documents
• Good at following directions to ensure the end results are accurate
• Customer Centric and team player attitude
• Reliable and trustworthy
• Strong interpersonal skills
• Excellent judgment and decision-making capabilities
• Flexibility to acquire additional competencies and skill sets as mandated by the changing needs of the organization

Equal Opportunity
Veda Scientific provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, or service in the military. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

______________________________________________________________________________

POSITION TITLE: Executive Assistant

Fair Labor Standards Act (FSLA) Status: Non-Exempt

Supervisory Responsibility: No

Reports to: CEO

I have read and understand this explanation and job description. The information contained within it appears to be accurate to the best of my knowledge. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. * The employee is expected to comply with organizational policies, procedures, and documents specific to their position* .

Employee: ___________________________ Supervisor: ________________________

Date: _____________________ Date: _____________________

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 10 hour shift
• 4 hour shift
• 8 hour shift
• Evening shift
• Monday to Friday
• Overtime
• Weekend availability

Work Location: One location

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Who We Are:
Schwazze (OTCQX: SHWZ) is executing its visionto become one of the nation’s largest vertically integrated cannabis holdingcompanies by revenue. Upon the completion of its announced acquisitions, itsportfolio will consist of top-tier licensed brands spanning cultivation,extraction, infused-product manufacturing, dispensary operations, consulting,and a nutrient line. Schwazze leadership includes Colorado cannabis leaderswith proven expertise in product and business development as well as top-tierexecutives from Fortune 500 companies. As a leading platform for verticalintegration, Schwazze is strengthening the operational efficiency of thecannabis industry in Colorado and beyond, promoting sustainable growth andincreased access to capital, while delivering best-quality service and productsto the end consumer. For more information, please visit our website:
www.schwazze.com
.

Job Title: Executive AdministrativeAssistant

Type: Full-time

Location: Denver, CO

Salary: $65,000 - $75,000

PositionObjective:
We’re looking for an Executive Assistantto support the CEO and COO of our company. This role will coordinate and manageexecutive scheduling, prepare and organize important company and strategicmaterials and plans, and support board meetings and the preparation of boardmaterials. This role serves as the eyes and ears for the CEO/COO, connectingorganizations, projects, and critical business information to the CEO/COO roles,ensuring meetings and materials are efficient and effective and serves as atrusted partner to deliver against the priorities of the business.

The dynamic nature of this role requiresthat the ideal candidate have exemplary time management skills and the abilityto identify and anticipate the CEO and COO’s needs, including calendarmanagement, scheduling, travel/expense coordination and management and more.The role must interact seamlessly and with a professional demeanor across abroad range of individuals including members of the Executive Leadership Team, SeniorManagement Team, and Board of Directors. To perform this job successfully, theindividual is expected to handle highly sensitive and confidential financial,personnel and institutional information while exercising professionalism anddiscretion.

Essential Administrative Support Functions:
Provides administrative support and assistance tothe CEO, COO and other assigned c-suite staff as needed.

Maintains CEO and COO’s calendar, making travel arrangementsand assisting with expense tracking and reporting

Providingreal-time scheduling support by booking appointments and preventing conflicts,which may include before and after normal business hours.

Makingtravel arrangements, such as booking flights, cars, and making hotel andrestaurant reservations.

Support,manage and execute events for the company, including company Town Halls, Officecelebrations and more.

Handlingoffice tasks, such as filing, generating reports and presentations, setting upfor meetings, and reordering supplies.

Screeningphone calls and routing callers to the appropriate party.

Usingcomputers to generate reports, transcribe minutes from meetings, createpresentations, and conduct research.

Greetand assist visitors.

Maintainpolite and professional communication via phone, e-mail, and mail.

Anticipatethe needs of others to ensure their seamless and positive experience.

Carry out miscellaneous administrative duties in such ascopying, faxing, scanning, mailing, preparing reports or other materials

Maildistribution while coordinating outgoing mail and packages

Purchasingoffice supplies and equipment and maintaining proper stock levels.

Coordinatingand maintaining kitchen supplies

Performs additional duties as assigned by executives.

Education, Skills and ExperienceRequired:
HighSchool Diploma or GED equivalent required.

4+years of prior executive assistant experience required

Desireto be proactive and create a positive experience for others.

Knowledgeof Microsoft Suite ( PowerPoint, Word, Excel, Outlook)

Excellentverbal and written communication skills

Excellentorganization skills and attention to detail

Excellenttime management skills with a proven ability to meet deadlines

Abilityto function well in a high paced, multi-tasking environment

Extensiveknowledge and experience with office administration, clerical procedures andrecordkeeping systems.

Extremelyproficient in Microsoft Office Suite or similar software with the ability tolearn new or updated software as needed.

Working Conditions
(Schedule, Environment, Travel)

Schedulewill be worked out between manager and candidate, but typically will fallwithin normal business working hours of Monday through Friday from 8am to 5pm.

Schwazze
is committed to fairness and equality of opportunityin the workplace.
Allqualified applicants will receive consideration for employment without regardto race, color, religion, gender, gender identity or expression, sexualorientation, national origin, genetics, disability, age, or veteran status.

Location: 4880 Havana Street,Denver,CO,80239, Denver, CO 80239

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

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Are you looking for a position that could jump-start your career? Are you a self-motivated, organized individual that is willing to learn, take charge, and help manage a fast paced office? Are you looking to be a part of the fastest growing industry in the world and help bring cannabis into the mainstream?

Then you are dauntless and you should be Dauntless!

We are a software and hardware services company operating in the cannabis space out of Redmond, WA. We provide business solutions to growers, manufacturers, and retailers that are serving consumers of cannabis and CBD. The company is managed by thought leaders in this space with pedigree from the largest companies in the tech and marketing industries.

What we need is an Administrative Assistant that will help our executive team manage the day-to-day operations of our office and the business. Your responsibilities will include providing administrative support to ensure efficient operation of our Redmond, WA headquarters. You will support managers and employees through a variety of tasks related to organization and communication and be responsible for managing confidential and time sensitive material for the business and human resources. You will also be tasked with communicating with customers on their monthly invoices, following up with missed payments, and helping manage purchasing hardware and doing basic bookkeeping. The ideal candidate will be familiar with and excited about the legal cannabis industry.

We are looking for someone that wants to develop this role into a leadership position on the team willing to learn and grow and help us build the best canna-tech company in the world. You will be compensated with shares that are projected to grow exponentially over the next 3 years while providing you the opportunity to earn bonuses by helping streamline and improve our processes and earn commissions on any leads you provide to the sales team that are converted to revenue.

To qualify for this role, you just need to:

· believe in your ability to effectively communicate via phone and email
· have full confidence in your ability to perform and deliver in a timely manner
· be ready to embrace the duties and tasks that are assigned to you
· pride yourself on delivering accurate and high quality work
· show fearlessness in diving in and figuring things out on your own
· be excited to become a key part of our business operations including:

• helping with meetings
• planning events and executive trips
• managing team activities
• researching programs and services the company should provide to employees

· use your experience and judgment to plan and accomplish goals
· be willing to learn and grow your career
· provide a wide degree of creativity
· work well in an environment where a lot of latitude is expected

Are you ready to be Dauntless?

BeDauntless.com

Job Type: Full-time

Pay: $26.00 - $28.00 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Supplemental Pay:

• Bonus pay
• Commission pay

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative: 3 years (Preferred)

Work Location: One location

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With locations in Minnesota and Florida, Boeckermann Grafstrom & Mayer, LLC (BGM) is a firm of Entrepreneurial Proactive CPAs and Advisors. We work with our clients to identify and develop their goals; to find creative ways to achieve those goals; and to provide innovative solutions to their problems through our auditing, tax and consulting services. At BGM, we appreciate the entrepreneurial spirit that can exist inside any business because it exists in our own. We understand what it takes to balance the details and risks with the dreams. We are CPAs and Advisors who truly understand the needs of our entrepreneurial clients – because we are entrepreneurs too.

In early 2017, BGM partnered with Bridge West LLC, a CPA Firm located in Colorado. Bridge West has been servicing cannabis clients since 2009 and is the leading Cannabis only CPA firm in the United States. We are one of the first public accounting firms in the world to only serve the Cannabis industry. We currently serve over 250 cannabis clients throughout the United States and continue to experience a significant increase in revenues as the Cannabis industry is growing exponentially each year throughout the US.

BGM has been named to the “Top 200 Accounting Firms” in the United States by INSIDE Public Accounting, and Accounting Today has named BGM as 2020 Regional Leader in the Midwest.

Primary Purpose:

The Administrative Assistant will fulfill a hybrid role that provides reception and administrative support to the Firm and two of its partners . A typical day could involve assembly of tax returns, assisting a Partner with client communication, managing schedule and calendar for assigned Partners, or providing general office support to the Firm including answering incoming calls and mail distribution. An advanced proficiency level of administrative skills including communication, time management and computing is required. The successful candidate has the ability to thrive in a fast-paced professional environment, be a self-starter with strong abilities to multi-task, work efficiently, and have flexibility to changes in schedule and work hours during tax season.

Responsibilities include but are not limited to:

· Answer phones, direct calls, and communicate messages to team members on a timely basis

· Greet and direct visitors to the Firm

· Receive, sort, and distribute incoming mail

· Complete various data entry projects as needed

· Coordinate express delivery services (FedEx, courier, etc.)

· Organize, scan, and process tax documents

· Assemble tax returns that are neat and accurate in a timely manner for presentation to client

· Create and maintain filing systems

· Interact with clients in an efficient, courteous, and professional manner

· Respond to client’s needs and work to maintain client satisfaction

· Effectively and accurately manage outlook calendars on a daily basis, including coordinating meetings and appointments and proactively addressing any conflicts that arise. This may include managing logistics for internal and external meetings and travel arrangements, as necessary

· Prepare expense reports, and workflow status reports

· Coordinate electronic workflow system for processing of tax returns for individual, trust, foundation and business tax returns

· Coordinate client communication during tax season by pre-scheduling appointments, requesting additional information after interviews, and arranging delivery of final product

· Compile, scan, edit (insert bookmarks, notes, and highlighting of text) and electronically file support information used for tax preparation, using Adobe Acrobat professional for tax returns prepared by Shareholders

· Input tax data for clients interviewed by Shareholders, using client organizer and support documentation provided

· Manage highly confidential and sensitive matters for client accounts, including cash management, document preparation and project coordination.

· Manage highly confidential and sensitive matters for Principal’s additional business interests and professional associations using both paper and electronic document management solutions

· Other duties as assigned

Job Type: Full-time

Pay: $18.00 - $31.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime

Education:

• High school or equivalent (Preferred)

Work Location: One location

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East Coast Cannabis located in Eliot; Southern Maines first recreational cannabis company is a seeking a part time Administrative Assistant. We are looking for a highly motivated and organized induvial to assist our executive leadership team. This role would include frequent commination and interaction with the ECC executive leaders. This person would be responsible for

· Acting as a representative of executive leadership involving internal and external relationships

· Continuous detailed calendar management and coordination. Arranging on and off-site meetings and appointments

· Expense Management

· Proficient with Microsoft Office: Word; Excel

· Strong organization and prioritization skills

· Ability to effectively exercise discretion and judgement when handling confidential information

· Able to be resourceful, responsive and anticipate needs

· Organizing and compiling data, researching and coordinating information

· Provide back-up administrative support to other departments if needed

· Ensuring that leadership is informed of priorities and deadlines

The personal shall be able to/have

· Highly developed communication skills

· Demonstrate flexibility, professionalism and pose

· Competent using Google email

· Strong organization and prioritization skills

· Managing time efficiently

· Ability to observe strict confidentiality in all aspects

- Be able to work from home

Education- High School diploma required

Experience 5+ years working as Administrative/Executive Assistant

Salary Dependent on experience and ability to have flexible work hours

Job Type: Part-time

Pay: From $50,000.00 per year

Benefits:

• Employee discount
• Paid time off

Schedule:

• Day shift

Ability to commute/relocate:

• Eliot, ME 03903: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Excel: 5 years (Required)
• Microsoft Powerpoint: 1 year (Preferred)
• Executive/ Administrative Assistants: 5 years (Required)

Work Location: One location

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Curaleaf Holdings, Inc. (CSE: CURA) (OTCQX: CURLF) ("Curaleaf") is a leading international provider of consumer products in cannabis, with a mission to improve lives by providing clarity around cannabis and confidence around consumption. As a high-growth cannabis company known for quality, expertise, and reliability, the company and its brands, including Curaleaf and Select provide industry-leading service, product selection, and accessibility across the medical and adult-use markets. In the United States, Curaleaf currently operates in 23 states with 123 dispensaries, 25 cultivation sites, and over 30 processing sites, and employs over 5,000 team members. Curaleaf International is the leading vertically integrated cannabis company in Europe with a unique supply and distribution network throughout the European market, bringing together pioneering science and research with cutting-edge cultivation, extraction, and production. Home | Curaleaf | Cannabis with Confidence

Our corporate social responsibility is Rooted In Good Diversity, Equity, Inclusion + Social Equity + Sustainability Social Responsibility | Curaleaf | Cannabis with Confidence We believe in taking corporate and social responsibility very seriously, from our educational outreach to national partnerships, state-wide initiatives and local causes. Giving back to the communities where we operate is important to us, and helps to change old attitudes by showing the positive impact of cannabis in creating jobs, changing lives, and helping local communities.

We educate. We advocate. We give.

The Executive Assistant handles administrative tasks and prioritizes correspondence, allowing Senior Executives to focus on decision-making and higher-level responsibilities. This role will serve as a link between the executive team and our team members, in turn contributing to enhanced organization and planning, supporting leaders to be more effective in their roles. This role will provide executive-level administrative support; primarily scheduling meetings, maintaining calendars, and project-related tasks. This role will support three (3) Sr Leaders with busy calendars, travel, correspondence as well as prioritizing workload and communications.

Roles and Responsibilities

• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments
• Answering and directing calls to appropriate executives and parties, taking messages
• Greeting visitors and determining access to appropriate parties
• Overseeing administrative policies within an organization and the office; recommending changes as appropriate
• Reading and analyzing emails, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner
• Knowledgeable about how organizations work; knows how to get things done both through formal channels and the informal network; understands the origin and reasoning behind key policies, practices, and procedures; understands the cultures of organizations
• Prepare reports, collect and analyze information; prepare presentations
• Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes
• Data analysis; Proficient in Access, MS Word, Excel, Outlook. Perform filtering and sorting of data, V-lookup, and other functions
• Coordinate finances, assist with budget preparation and expense reporting
• Self-Knowledge; Knows personal strengths, weaknesses, opportunities, and limits; seeks feedback; gains insights from mistakes; is open to criticism
• Prepare executive responses to routine memos, letters, or correspondence
• Subject to background check per state cannabis regulations
• Delegate tasks and responsibilities to other staff members when appropriate
• Priority Setting Spends his/her time and the time of others on what's important; quickly zeros in on the critical few and puts the trivial many aside
• Interact with customers when appropriate and problem solve; Report problems to executives when they cannot be resolved for attention
• Evaluate policies to ensure they comply with corporate rules and mission

Qualifications

• B.S. in Management or related field (preferred)
• 3+ years administrative support or executive assistance
• Problem-solving ability
• Advanced MS Office experience
• Strong organizational skills and the ability to multi-task
• Ability to self-start and manage within a complex cross-functional company
• Ability to act as gatekeeper and escalate relevant information to executives as needed
• Excellent verbal and written communication skills
• Confidentially and the ability to prioritize are key requirements
• You will need to be in office to support these 3 Executives

Curaleaf is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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Job Summary:

Reporting directly to company executives, the executive assistant will work independently performing a wide range of administrative tasks. This position requires excellent communication and interpersonal skills, a professional demeanor and the ability to provide information and service to a wide range of internal and external contacts. Key hallmarks of the position include organization and ability to handle multiple matters at once. Time management and ability to act without guidance are key skills in order to be successful. Ultimately, this position will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Duties:

• Act as the point person on compiling/processing information and data related to projects

• Act as the point of contact among executives, employees, clients and other external partners

• Format information for internal and external communication – memos, emails, presentations, reports

• Create, maintain and organize internal and external policies and documents

• Manage executives’ calendars and set up meetings

• Ensure uninterrupted information flow between executives

• Make travel and accommodation arrangements

• Act as an office manager by keeping up with office supply inventory/supplies

• Take minutes during meetings and organize for dissemination

• Screen and direct phone calls and distribute correspondence

• Organize and maintain the office filing system

Requirements:

• Excellent Google Suites, MS Office knowledge (Google Docs/Sheets/Etc, Microsoft Word/Excel/Etc)

• Outstanding organizational, multitasking and time management skills

• Familiarity with office gadgets and applications (e.g. google calendars, copy machines, etc)

• Excellent verbal and written communications skills

• Professional Demeanor

• Discretion and confidentiality

• Team player.

• Self-motivated

• Excellent analytical, decision-making, and problem-solving skills.

• Excellent organizational skills and attention to detail

Education and Experience:

• Minimum Bachelor's degree

• Cannabis or regulated industry experience a plus

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.

• Must be able to lift up to 15 pounds.

Job Type: Full-time

Pay: $21.00 - $25.00 per hour

Benefits:

• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Bachelor's (Preferred)

This Job Is Ideal for Someone Who Is:

• Dependable -- more reliable than spontaneous
• People-oriented -- enjoys interacting with people and working on group projects
• Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
• Autonomous/Independent -- enjoys working with little direction
• High stress tolerance -- thrives in a high-pressure environment

Benefit Conditions:

• Waiting period may apply
• Only full-time employees eligible

Work Remotely:

• No

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POSITION SUMMARY

The Executive Administrative Assistant is responsible for providing administrative support to the executive team at Maggie’s Farm through prioritization of correspondence and clerical tasks. This role acts as a liaison between the executive team and all departments and contributes to improving company-wide organization and planning.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Schedules and organizes complex activities such as meetings, travel, conferences, and department activities for executive team.
• Prepare meeting agendas, financial statements, reports, memos, letters, expense reports, and other documents as directed
• Design and maintain organizational processes such as filing systems, calendars, notification systems
• Filing and retrieving records, documents, and reports
• Perform research and collect data to support executive team projects
• Accurately record meeting minutes, outline and communicate post-meeting deliverables
• Maintains and updates executive team calendar and proactively keeps executive aware of changes and timelines
• Maintains discretion and confidentiality in relationships with all internal and external stakeholders.
• Adheres to compliance with applicable Company and MED rules and regulations.
• Sorts and distributes mail, drafts written responses or replies by phone or e-mail when necessary, and responds to regularly occurring requests for information.
• Answers phones and takes messages or fields/answers all routine and non-routine questions of employees and/or visitors.
• Acts as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, and senior vice presidents.
• Handles confidential and non-routine information and explains policies when necessary
• Works independently and within a team on special nonrecurring and ongoing projects
• Performs other duties as assigned.

REQUIRED QUALIFICATIONS (Education, Experience, Knowledge, & Skills)

• Bachelor’s Degree in Business, or related field of study
• Five (5) years of administrative or project management experience; or equivalent combination of education and experience
• Able to obtain and maintain a badge from the Marijuana Enforcement Division (MED)
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint, Microsoft Teams, SharePoint, OneDrive, Adobe Acrobat, and cloud-based file storage
• Ability to manage complex office administrative work that requires use of independent judgement and initiative
• Excellent organizational skills with an ability to think proactively and prioritize work
• Experience exercising discretion and confidentiality with sensitive company information
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff and external partners

WORK ENVIRONMENT & PHYSICAL DEMANDS

• The Executive Assistant’s work is generally performed within an office environment, with standard office equipment available.
• Some travel may be required
• This position typically works standard office hours but requires availability during weekends, as needed, and outside standard office hours, as needed

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor. Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

Job Type: Full-time

Pay: $55,000.00 to $65,000.00 /year

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekends

Experience:

• Administrative or Project Management: 5 years (Required)

Education:

• Bachelor's (Required)

Location:

• Greenwood Village, CO 80111 (Required)

License:

• Colorado MED Occupational Badge (Required)

Work Location:

• One location

Company's website:

• www.maggiesfarmmarijuana.com

Benefit Conditions:

• Waiting period may apply
• Only full-time employees eligible

Work Remotely:

• No

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Leafire Inc. is a developing Cannabis Holding Company based in Southern California. We are seeking an enthusiastic office intern to join our department and provide clerical tasks to help achieve our goals.

Responsibilities

• Daily office tasks and light bookkeeping
• Answering and making phone-calls
• Computing and processing wages and overtime
• Reviewing and editing time records
• Preparing and distributing job announcements

• Receiving and processing online employment applications
• Processing new hires and terminations
• Completing excel spreadsheets and documents
• Appropriately organize and handle confidential and legal documents
• Tracking stock of office supplies
• Assisting colleagues and upper management whenever necessary

Requirements

• Must have college degree or in the process of pursuing degree in Administration, Business, Human Resources, or related field
• Experience with office environments; Previous HR or Accounting Experience is preferred
• Experience and/or knowledge in the legal cannabis industry is desired
• Excellent written and communication skills
• Strong mathematical skills
• Proven ability to complete job tasks independently and in a time-efficient manner
• Ability to plan, organize, prioritize, follow-through, and evaluate assigned duties
• Proficiency in MS Office (Excel, Word) and Outlook is a MUST
• Time management skills with the ability to multi-task and prioritize work
• Strong organization with attention to detail and problem-solving
• Reliable and focused

Job Types: Full-time, Part-time

Pay: $15.00 - $22.00 per hour

Schedule:

• 8 Hour Shift
• Monday to Friday
• On Call
• Overtime
• Weekends

Experience:

• Administrative Duties: 2 years (Preferred)

Education:

• Bachelor's (Preferred)

Application Question:

• Do you have any relevant experience or passion in the cannabis industry?

Work Location:

• One location

Typical start time:

• 10AM

Typical end time:

• 6PM

This Job Is Ideal for Someone Who Is:

• Dependable -- more reliable than spontaneous
• Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
• Autonomous/Independent -- enjoys working with little direction
• Achievement-oriented -- enjoys taking on challenges, even if they might fail

Benefit Conditions:

• Waiting period may apply

Work Remotely:

• No

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The Administrative/Executive Assistant supports the owners and managers of a growing, family-run cannabis business which is committed to sustainability, clean products and efficient business practices. Upholds all aspects of administrative functions of the business including making phone calls, writing emails, maintaining professional contacts, developing and maintaining physical and digital organizational systems from employee files to SOP binders, assisting with ordering and inventory, creating POs, and all general office and administrative tasks. This person will be the superhero of our company.

KEY ESSENTIAL FUNCTIONS:

Clearly communicates directly with owners and managers

Maintains company spreadsheets, MED compliance paperwork and schedules, employee paperwork, etc.Professionally represents Ascend Cannabis Co. to all clients and professional contactsFosters positive long-term relationships with employees, business partners and contractorsDemonstrates strong computer skills, as well as digital communication skillsThrives in a passionate environmentStays organized amid visionary & creative energySolution focusedWorks off of listsReports project progress to owners and managersStands behind the company's mission of sustainability

Deeply desires The Career, not "a job"

Minimum Requirements:

Excels in all Microsoft Office Products (Word, Excel, PowerPoint) and Google G-Suite (Docs, Sheets, Slides, Drive, Gmail)Previous experience (2+ years) in an Administrative role

Previous Metrc & licensed cannabis facility experience (1+ year)

Enjoys organizing and color coding; has an eye twitch if there are cluttered piles on the desk

Is the best at keeping a mental or physical list. Remembers crazy details. Because details matter.

Must have a state issued Marijuana Enforcement Division Badge

Key Competencies:

Professional, dependable and ethicalSolution and results focusedCommunication Skills (verbal and written)TimelinessReads the reviews before purchasing something

A little about us:

Ascend Cannabis Co. is a family-run company passionately committed to sustainability, clean (organic & veganic) practices, and efficiency. We believe in doing the right thing because we can. We believe in affordable cannabis. We believe that nature usually gets it right the first time, so we should try to do things more like her. We believe ANYONE is capable of ANYTHING if they want to be. Integrity is our highest value and our company is as good as the people who make it up. If you want more than a job - if you're looking to be on a mission - we invite you to join ours. www.ascendcannabisco.com

Job Type: Full-time

Pay: $17.00 per hour

Benefits:

• Dental Insurance
• Employee Discount
• Health Insurance
• Vision Insurance

Schedule:

• Monday to Friday

Experience:

• Administrative Assistant: 2 years (Required)

License:

• MED badge (Required)

Additional Compensation:

• Store Discounts

Work Location:

• One location

This Job Is Ideal for Someone Who Is:

• Dependable -- more reliable than spontaneous
• Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
• Detail-oriented -- would rather focus on the details of work than the bigger picture
• Autonomous/Independent -- enjoys working with little direction

This Company Describes Its Culture as:

• Detail-oriented -- quality and precision-focused
• Outcome-oriented -- results-focused with strong performance culture
• Team-oriented -- cooperative and collaborative

Company's website:

• www.ascendcannabisco.com

Benefit Conditions:

• Only full-time employees eligible

Work Remotely:

• No

Apply for this job with Ascend Cannabis Co.

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About Us*VINSA Consulting is a rapidly expanding professional services company serving emerging industries with Strategy, Business Development, Operations Management, Sales, and Supply Chain Management based in Los Angeles, California. We work with some of the biggest and fastest growing brands in cannabis, using our deep institutional knowledge and experience to help them scale in California and nationwide.

About the Role

We are looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executives’ working life and communication.Responsibilities

• Act as the point of contact between the executives and internal/external clients

• Undertake the tasks of receiving calls, take messages and routing correspondence

• Handle requests and queries appropriately

• Maintain diary, arrange meetings and appointments and provide reminders

• Make travel arrangements

• Take dictation and meeting minutes and accurately enter data

• Monitor office supplies and research advantageous deals or suppliers

• Produce reports, presentations and briefs

• Develop and carry out an efficient documentation and filing system

Requirements

• Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position

• Full comprehension of office management systems and procedures

• Excellent knowledge of MS Office

• Proficiency in English

• Exemplary planning and time management skills

• Up-to-date with advancements in office gadgets and applications

• Ability to multitask and prioritize daily workload

• High level verbal and written communications skills

• Discretion and confidentiality

• High School degree; additional qualification as personal assistant would be considered an advantage

*

Job Type: Full-time

Salary: $20.00 to $25.00 /hour

Experience:

• Administrative Assistant: 3 years (Preferred)

Additional Compensation:

• Commission
• Bonuses

Work Location:

• One location

This Job Is:

• Open to applicants who do not have a college diploma

Schedule:

• Monday to Friday
• Overtime
• On call

Work Remotely:

• Temporarily due to COVID-19

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