Cannabis Administrative Hearings Specialist 1 Jobs

Initial Posting Date:
11/16/2022
Application Deadline:
11/28/2022
Agency:
Oregon Liquor & Cannabis Commission
Salary Range:
$3,020 - $4,462
Position Type:
Employee
Position Title:
Administrative Hearings Specialist (Administrative Specialist 1)
Job Description:
The Oregon Liquor & Cannabis Commission (OLCC) is looking to fill one Hearings Specialist (Administrative Specialist 1) position in our Administrative Hearings Division located at 9079 SE McLoughlin Blvd in Portland, OR.
We are posting this as an internal and external recruitment opportunity. Individuals who currently work for the OLCC will be given preference during the application process.
Who are we?
The OLCC is the agency responsible for regulating the sale and service of alcoholic beverages, the production and sale of recreational marijuana, the tracking of Oregon Health Authority medical marijuana, and the tracking of industrial hemp products sold in OLCC retail stores. The agency is comprised of three major operational programs; the Distilled Spirits Program, the Marijuana Program, and the Public Safety Program. All three programs are supported by the Administration, Financial Services, and Support Services divisions. Revenue generated from these programs helps support state and local government programs. The OLCC’s Public Safety Program licenses and regulates businesses in the alcohol and marijuana industry such as manufacturers, bars, restaurants, retail outlets, grocery and convenience stores.
What will you do?
Provide administrative support for Administrative Hearings Division staff.
Here are some of the essential duties you will perform:
Receives hearing requests and verifies attorney ratification as needed, prepares new case files (including review for accuracy), sends acknowledgment letters, maintains internal case history databases, including separate databases for marijuana and liquor.
Primary point of contact with Office of Administrative Hearings (OAH).
Gathers and forwards hearing referral documents to OAH. Coordinates setting hearing date with the OAH. Maintain and updates case data in OAH online case management system.
Maintains hearings calendars and staff leave schedules. Coordinates with staff witnesses and DOJ to ensure availability for hearing. Provides administrative support and coordinates with counsel when agency is represented by DOJ at administrative hearing.
Obtains documents for case presenter, including court documents, driver license information, police reports, etc. At direction of case presenter, prepares and distributes contested case summaries. Files documents in case files throughout hearings process. Assists case presenter before and during hearing to ensure witnesses appear as required and to reschedule appearance dates and times for witnesses if the hearing is extended or postponed.
Prepares subpoenas and requests for witness fees. Sends subpoenas and checks to appropriate managers for delivery. Verifies that all subpoenas have been served, troubleshooting as necessary.
Receives proposed orders from OAH. Checks citations and reviews for accuracy. Makes certified copies, prepares certificates of service, and distributes. Notifies agency staff of due date for comments, publication of proposed orders, proposed settlements, withdrawals and other relevant case information. Arranges interpretation services as needed. Receives and distributes comments and exceptions to the proposed order. Prepares certificates of service and distributes as necessary.
Prepares the hearings agenda for Commission meetings including materials for commission binders, prepares and sends notice of Commission meeting to contested case participants whose cases require Commission review. Proofreads and formats Final Orders following adoption by the Commissioners. Determines when Final Orders and license suspension become effective. Coordinates transmittal of final order to OAH and e-mails notice to staff. Serves final orders on parties and determines distribution of certified copies.
Prepares appellate record and files same for all contested cases appealed to the Oregon Court of Appeals and Oregon Supreme Court, including arranging transcription services and indexing hearings documents. Tracks deadlines and timeframes for submission of documents.
Responds to telephone inquiries for hearings information and procedures from staff members and the public. After final disposition of case, closes case file according to document retention schedule and maintains final order library. Processes requests for relief from default, determines timeliness and process orders granting denying.
Assists with discovery requests for civil litigation. Orders office supplies to maintain an adequate inventory. Completes requisitions, purchase orders, and other forms as necessary. Receives and date stamps mail. Makes copies of mail as necessary and distributes, routes, and/or files as necessary.
Attends advisory committee meetings to operate audio recording equipment. Ensures agendas, name plates, and other documents are available. Assists Rules Coordinator and advisory committee members as necessary.
Attends rulemaking hearings to monitor witness sign-in sheets, accept and register exhibits, and operate audio recording equipment. Prepares summary of taped testimony and written comments received at the hearing and during the rulemaking process. Assists Rules Coordinator and hearing witnesses as necessary.
What do you need to qualify?
Three years of clerical/secretarial experience that include:
Two years at a full performance level performing typing, word processing, or other generation of documents AND
Lead work responsibility or coordination of office procedures.
Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.
No substitution will be made for the two years at the full performance level.
How to Apply:

• Internal Applicants (Current State of Oregon Employee) –Apply through your employee
  Workday
  account. In the Worklet, Click on the Career application link, View Internal-Find Jobs, Find the position and select Apply.
• External Applicants: Please visit the
  State of Oregon job opportunities web-page
  to submit your application for the position
• All Applicants: Attach a resume
• All Applicants: Attach college transcripts when needed to show qualifications
• Note: If you don’t attach the required documents or complete the work experience portion of in your Workday profile, your application will be automatically disqualified from further consideration.

How are candidates selected?
The selection process consists of a review of your application and an evaluation of your education, experience, training, and overall professionalism of your application materials. Candidates that follow the application directions, submit what is required and provide us with credentials that showcase their skills and how they meet the minimum qualifications will be invited to an interview. Resumes will not replace the completed job history experience in Workday. We will only review documents that are requested. Because details are really important to us, your application materials will be evaluated for grammar, spelling and punctuation.
Want to Know More? Here’s some additional information:

• Telework: After an initial training period, this position is eligible for a flexible hybrid remote work schedule. The position is based at our HQ Portland office and you will be required to come into the office on an as-needed basis. Telework is evaluated periodically to ensure business needs are being met and can be adjusted at any time. Please visit the state’s
  Work Reimaged
  website for more information.
• The salary listed is the Public Employee Retirement Systems (PERS) qualifying base salary range of an Administrative Specialist 1 (AL-C0107-AA). If the successful candidate is PERS qualifying, the salary range will reflect the 6.95% increase.
• This position will be represented by the American Federation of State, County & Municipal Employees Union, Local 2505
• This position serves a six month trial service period
• Applicants must be authorized to work in the United States. Applicants who require VISA sponsorship will not be considered at this time.
• Driving: The person in this position may drive a State of Oregon vehicle. We require drivers to hold a current, valid driver’s license and maintain a good driving record in order to drive.
• Background: OLCC will conduct a personal background investigation prior to hiring. This includes a computerized criminal history check, fingerprinting and CJIS Clearance approval by the Oregon State Police. Adverse background and security check results may be grounds for disqualification.

What we offer:

• A competitive benefits package
• Paid sick and vacation leave, personal leave and eleven paid holidays per year.
• Part of a small-medium state agency where you can get to know your co-workers
• A workplace that fosters fairness, equity and inclusion to maintain a workplace environment where everyone is treated with respect and dignity.

Helpful Tips:

• Be sure to attach a resume
• Allow yourself plenty of time to complete and submit the application & resume. Please be sure you complete your online Workday application
• Workday will timeout after 20 minutes of inactivity
• This posting closes at 11:59 PM on the close date listed
• Workday performs best in Google Chrome
• Log in to your Workday account before the job announcement closes to see if you have any pending tasks or actions, and make sure to complete these tasks or actions before the job announcement closes. These can be found under the “My Applications” section.
• Be sure to check both your email and Workday account for updates regarding this recruitment.
• You will only have one opportunity to upload the required resume. Drag and drop the resume into Workday when prompted to upload your resume. If you are concerned that the required documents didn't attach to your application, please email a copy to recruiter. Unfortunately we will not be able to upload resumes after the recruitment period closes.

Veteran's Preference:
OLCC provides veterans preference points to all eligible veterans. For more information, please go here:
https://www.oregon.gov/jobs/Pages/Veterans.aspx
. For privacy reasons, please do not attach veterans’ preference documents when initially applying. You will be asked to submit those once you’ve submitted your application via a pop-up with a veterans’ preference questionnaire. Please check your workday account email regularly for notices to send documents.
Questions/Need Help?
If you have questions about the recruitment or need assistance, please contact OLCC HR Recruiters, Corie Shelley by email at [email protected].
THE OREGON LIQUOR & CANNABIS COMMISSION IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER COMMITTED TO WORK FORCE DIVERSITY

Apply for this job with Oregon Liquor & Cannabis Commission

Apply now →

By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.

Initial Posting Date:
09/14/2022
Application Deadline:
09/26/2022
Agency:
Oregon Liquor & Cannabis Commission
Salary Range:
$3,020 - $4,462
Position Type:
Employee
Position Title:
Administrative Hearings Specialist (Administrative Specialist 1)
Job Description:
The Oregon Liquor & Cannabis Commission (OLCC) is looking to fill one Hearings Specialist (Administrative Specialist 1) position in our Administrative Hearings Division located at 9079 SE McLoughlin Blvd in Portland, OR.
We are posting this as an internal and external recruitment opportunity. Individuals who currently work for the OLCC will be given preference during the application process.
Who are we?
The OLCC is the agency responsible for regulating the sale and service of alcoholic beverages, the production and sale of recreational marijuana, the tracking of Oregon Health Authority medical marijuana, and the tracking of industrial hemp products sold in OLCC retail stores. The agency is comprised of three major operational programs; the Distilled Spirits Program, the Marijuana Program, and the Public Safety Program. All three programs are supported by the Administration, Financial Services, and Support Services divisions. Revenue generated from these programs helps support state and local government programs. The OLCC’s Public Safety Program licenses and regulates businesses in the alcohol and marijuana industry such as manufacturers, bars, restaurants, retail outlets, grocery and convenience stores.
What will you do?
Provide administrative support for Administrative Hearings Division staff.
Here are some of the essential duties you will perform:
Receives hearing requests and verifies attorney ratification as needed, prepares new case files (including review for accuracy), sends acknowledgment letters, maintains internal case history databases, including separate databases for marijuana and liquor.
Primary point of contact with Office of Administrative Hearings (OAH).
Gathers and forwards hearing referral documents to OAH. Coordinates setting hearing date with the OAH. Maintain and updates case data in OAH online case management system.
Maintains hearings calendars and staff leave schedules. Coordinates with staff witnesses and DOJ to ensure availability for hearing. Provides administrative support and coordinates with counsel when agency is represented by DOJ at administrative hearing.
Obtains documents for case presenter, including court documents, driver license information, police reports, etc. At direction of case presenter, prepares and distributes contested case summaries. Files documents in case files throughout hearings process. Assists case presenter before and during hearing to ensure witnesses appear as required and to reschedule appearance dates and times for witnesses if the hearing is extended or postponed.
Prepares subpoenas and requests for witness fees. Sends subpoenas and checks to appropriate managers for delivery. Verifies that all subpoenas have been served, troubleshooting as necessary.
Receives proposed orders from OAH. Checks citations and reviews for accuracy. Makes certified copies, prepares certificates of service, and distributes. Notifies agency staff of due date for comments, publication of proposed orders, proposed settlements, withdrawals and other relevant case information. Arranges interpretation services as needed. Receives and distributes comments and exceptions to the proposed order. Prepares certificates of service and distributes as necessary.
Prepares the hearings agenda for Commission meetings including materials for commission binders, prepares and sends notice of Commission meeting to contested case participants whose cases require Commission review. Proofreads and formats Final Orders following adoption by the Commissioners. Determines when Final Orders and license suspension become effective. Coordinates transmittal of final order to OAH and e-mails notice to staff. Serves final orders on parties and determines distribution of certified copies.
Prepares appellate record and files same for all contested cases appealed to the Oregon Court of Appeals and Oregon Supreme Court, including arranging transcription services and indexing hearings documents. Tracks deadlines and timeframes for submission of documents.
Responds to telephone inquiries for hearings information and procedures from staff members and the public. After final disposition of case, closes case file according to document retention schedule and maintains final order library. Processes requests for relief from default, determines timeliness and process orders granting denying.
Assists with discovery requests for civil litigation. Orders office supplies to maintain an adequate inventory. Completes requisitions, purchase orders, and other forms as necessary. Receives and date stamps mail. Makes copies of mail as necessary and distributes, routes, and/or files as necessary.
Attends advisory committee meetings to operate audio recording equipment. Ensures agendas, name plates, and other documents are available. Assists Rules Coordinator and advisory committee members as necessary.
Attends rulemaking hearings to monitor witness sign-in sheets, accept and register exhibits, and operate audio recording equipment. Prepares summary of taped testimony and written comments received at the hearing and during the rulemaking process. Assists Rules Coordinator and hearing witnesses as necessary.
What do you need to qualify?
Three years of clerical/secretarial experience that include:
Two years at a full performance level performing typing, word processing, or other generation of documents AND
Lead work responsibility or coordination of office procedures.
Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.
No substitution will be made for the two years at the full performance level.
How to Apply:

• Internal Applicants (Current State of Oregon Employee) –Apply through your employee
  Workday
  account. In the Worklet, Click on the Career application link, View Internal-Find Jobs, Find the position and select Apply.
• External Applicants: Please visit the
  State of Oregon job opportunities web-page
  to submit your application for the position
• All Applicants: Attach a cover letter
• All Applicants: Attach a resume
• All Applicants: Attach college transcripts when needed to show qualifications
• Note: If you don’t attach the required documents or complete the work experience portion of in your Workday profile, your application will be automatically disqualified from further consideration.

How are candidates selected?
The selection process consists of a review of your application and an evaluation of your education, experience, training, and overall professionalism of your application materials. Candidates that follow the application directions, submit what is required and provide us with credentials that showcase their skills and how they meet the minimum qualifications will be invited to an interview. Resumes will not replace the completed job history experience in Workday. We will only review documents that are requested. Because details are really important to us, your application materials will be evaluated for grammar, spelling and punctuation.
Want to Know More? Here’s some additional information:

• The salary listed is the Public Employee Retirement Systems (PERS) qualifying base salary range of an Administrative Specialist 1 (AL-C0107-AA). If the successful candidate is PERS qualifying, the salary range will reflect the 6.95% increase.
• This position will be represented by the American Federation of State, County & Municipal Employees Union, Local 2505
• This position serves a six month trial service period
• Applicants must be authorized to work in the United States. Applicants who require VISA sponsorship will not be considered at this time.
• Driving: The person in this position may drive a State of Oregon vehicle. We require drivers to hold a current, valid driver’s license and maintain a good driving record in order to drive.
• Background: OLCC will conduct a personal background investigation prior to hiring. This includes a computerized criminal history check, fingerprinting and CJIS Clearance approval by the Oregon State Police. Adverse background and security check results may be grounds for disqualification.

What we offer:

• A competitive benefits package
• Paid sick and vacation leave, personal leave and eleven paid holidays per year.
• Part of a small-medium state agency where you can get to know your co-workers
• A workplace that fosters fairness, equity and inclusion to maintain a workplace environment where everyone is treated with respect and dignity.

Helpful Tips:

• Be sure to attach a cover letter & resume
• Allow yourself plenty of time to complete and submit the application & resume. Please be sure you complete your online Workday application
• Workday will timeout after 20 minutes of inactivity
• This posting closes at 11:59 PM on the close date listed
• Workday performs best in Google Chrome
• Log in to your Workday account before the job announcement closes to see if you have any pending tasks or actions, and make sure to complete these tasks or actions before the job announcement closes. These can be found under the “My Applications” section.
• Be sure to check both your email and Workday account for updates regarding this recruitment.
• You will only have one opportunity to upload the required resume and cover letter. Drag and drop both resume and cover letter into Workday when prompted to upload your resume. If you are concerned that one or both required documents didn't attach to your application, please email a copy to recruiter. Unfortunately we will not be able to upload resumes or cover letters after the recruitment period closes.

Veteran's Preference:
OLCC provides veterans preference points to all eligible veterans. For more information, please go here:
https://www.oregon.gov/jobs/Pages/Veterans.aspx
. For privacy reasons, please do not attach veterans’ preference documents when initially applying. You will be asked to submit those once you’ve submitted your application via a pop-up with a veterans’ preference questionnaire. Please check your workday account email regularly for notices to send documents.
Questions/Need Help?
If you have questions about the recruitment or need assistance, please contact OLCC HR Recruiters, Corie Shelley by email at [email protected] or Carol Mueller at [email protected].
THE OREGON LIQUOR & CANNABIS COMMISSION IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER COMMITTED TO WORK FORCE DIVERSITY

Apply for this job with Oregon Liquor & Cannabis Commission

Apply now →

By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.

Initial Posting Date:
07/26/2022
Application Deadline:
08/09/2022
Agency:
Oregon Liquor & Cannabis Commission
Salary Range:
$2,920 - $4,328
Position Type:
Employee
Position Title:
Administrative Hearings Specialist (Administrative Specialist 1)
Job Description:
The Oregon Liquor & Cannabis Commission (OLCC) is looking to fill one Hearings Specialist (Administrative Specialist 1) position in our Administrative Hearings Division located at 9079 SE McLoughlin Blvd in Portland, OR.
We are posting this as an internal and external recruitment opportunity. Individuals who currently work for the OLCC will be given preference during the application process.
Who are we?
The OLCC is the agency responsible for regulating the sale and service of alcoholic beverages, the production and sale of recreational marijuana, the tracking of Oregon Health Authority medical marijuana, and the tracking of industrial hemp products sold in OLCC retail stores. The agency is comprised of three major operational programs; the Distilled Spirits Program, the Marijuana Program, and the Public Safety Program. All three programs are supported by the Administration, Financial Services, and Support Services divisions. Revenue generated from these programs helps support state and local government programs. The OLCC’s Public Safety Program licenses and regulates businesses in the alcohol and marijuana industry such as manufacturers, bars, restaurants, retail outlets, grocery and convenience stores.
What will you do?
Provide administrative support for Administrative Hearings Division staff.
Here are some of the essential duties you will perform:
Receives hearing requests and verifies attorney ratification as needed, prepares new case files (including review for accuracy), sends acknowledgment letters, maintains internal case history databases, including separate databases for marijuana and liquor.
Primary point of contact with Office of Administrative Hearings (OAH).
Gathers and forwards hearing referral documents to OAH. Coordinates setting hearing date with the OAH. Maintain and updates case data in OAH online case management system.
Maintains hearings calendars and staff leave schedules. Coordinates with staff witnesses and DOJ to ensure availability for hearing. Provides administrative support and coordinates with counsel when agency is represented by DOJ at administrative hearing.
Obtains documents for case presenter, including court documents, driver license information, police reports, etc. At direction of case presenter, prepares and distributes contested case summaries. Files documents in case files throughout hearings process. Assists case presenter before and during hearing to ensure witnesses appear as required and to reschedule appearance dates and times for witnesses if the hearing is extended or postponed.
Prepares subpoenas and requests for witness fees. Sends subpoenas and checks to appropriate managers for delivery. Verifies that all subpoenas have been served, troubleshooting as necessary.
Receives proposed orders from OAH. Checks citations and reviews for accuracy. Makes certified copies, prepares certificates of service, and distributes. Notifies agency staff of due date for comments, publication of proposed orders, proposed settlements, withdrawals and other relevant case information. Arranges interpretation services as needed. Receives and distributes comments and exceptions to the proposed order. Prepares certificates of service and distributes as necessary.
Prepares the hearings agenda for Commission meetings including materials for commission binders, prepares and sends notice of Commission meeting to contested case participants whose cases require Commission review. Proofreads and formats Final Orders following adoption by the Commissioners. Determines when Final Orders and license suspension become effective. Coordinates transmittal of final order to OAH and e-mails notice to staff. Serves final orders on parties and determines distribution of certified copies.
Prepares appellate record and files same for all contested cases appealed to the Oregon Court of Appeals and Oregon Supreme Court, including arranging transcription services and indexing hearings documents. Tracks deadlines and timeframes for submission of documents.
Responds to telephone inquiries for hearings information and procedures from staff members and the public. After final disposition of case, closes case file according to document retention schedule and maintains final order library. Processes requests for relief from default, determines timeliness and process orders granting denying.
Assists with discovery requests for civil litigation. Orders office supplies to maintain an adequate inventory. Completes requisitions, purchase orders, and other forms as necessary. Receives and date stamps mail. Makes copies of mail as necessary and distributes, routes, and/or files as necessary.
Attends advisory committee meetings to operate audio recording equipment. Ensures agendas, name plates, and other documents are available. Assists Rules Coordinator and advisory committee members as necessary.
Attends rulemaking hearings to monitor witness sign-in sheets, accept and register exhibits, and operate audio recording equipment. Prepares summary of taped testimony and written comments received at the hearing and during the rulemaking process. Assists Rules Coordinator and hearing witnesses as necessary.
What do you need to qualify?
Three years of clerical/secretarial experience that include:
Two years at a full performance level performing typing, word processing, or other generation of documents AND
Lead work responsibility or coordination of office procedures.
Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.
No substitution will be made for the two years at the full performance level.
How to Apply:

• Internal Applicants (Current State of Oregon Employee) –Apply through your employee
  Workday
  account. In the Worklet, Click on the Career application link, View Internal-Find Jobs, Find the position and select Apply.
• External Applicants: Please visit the
  State of Oregon job opportunities web-page
  to submit your application for the position
• All Applicants: Attach a cover letter
• All Applicants: Attach a resume
• All Applicants: Attach college transcripts when needed to show qualifications
• Note: If you don’t attach the required documents or complete the work experience portion of in your Workday profile, your application will be automatically disqualified from further consideration.

How are candidates selected?
The selection process consists of a review of your application and an evaluation of your education, experience, training, and overall professionalism of your application materials. Candidates that follow the application directions, submit what is required and provide us with credentials that showcase their skills and how they meet the minimum qualifications will be invited to an interview. Resumes will not replace the completed job history experience in Workday. We will only review documents that are requested. Because details are really important to us, your application materials will be evaluated for grammar, spelling and punctuation.
Want to Know More? Here’s some additional information:

• The salary listed is the Public Employee Retirement Systems (PERS) qualifying base salary range of a Regulatory Specialist (AL-C0107-AA). If the successful candidate is PERS qualifying, the salary range will reflect the 6.95% increase.
• Please note: We anticipate the following cost-of-living increase: 3.1% and no less than $100, effective August 1, 2022 (paid September 2022).
• This position will be represented by the American Federation of State, County & Municipal Employees Union, Local 2505
• This position serves a six month trial service period
• Applicants must be authorized to work in the United States. Applicants who require VISA sponsorship will not be considered at this time.
• Driving: The person in this position may drive a State of Oregon vehicle. We require drivers to hold a current, valid driver’s license and maintain a good driving record in order to drive.
• Background: OLCC will conduct a personal background investigation prior to hiring. This includes a computerized criminal history check, fingerprinting and CJIS Clearance approval by the Oregon State Police. Adverse background and security check results may be grounds for disqualification.

What we offer:

• A competitive benefits package
• Paid sick and vacation leave, personal leave and eleven paid holidays per year.
• Part of a small-medium state agency where you can get to know your co-workers
• A workplace that fosters fairness, equity and inclusion to maintain a workplace environment where everyone is treated with respect and dignity.

Helpful Tips:

• Be sure to attach a cover letter & resume
• Allow yourself plenty of time to complete and submit the application & resume. Please be sure you complete your online Workday application
• Workday will timeout after 20 minutes of inactivity
• This posting closes at 11:59 PM on the close date listed
• Workday performs best in Google Chrome
• Log in to your Workday account before the job announcement closes to see if you have any pending tasks or actions, and make sure to complete these tasks or actions before the job announcement closes. These can be found under the “My Applications” section.
• Be sure to check both your email and Workday account for updates regarding this recruitment.
• You will only have one opportunity to upload the required resume and cover letter. Drag and drop both resume and cover letter into Workday when prompted to upload your resume. If you are concerned that one or both required documents didn't attach to your application, please email a copy to recruiter. Unfortunately we will not be able to upload resumes or cover letters after the recruitment period closes.

Veteran's Preference:
OLCC provides veterans preference points to all eligible veterans. For more information, please go here:
https://www.oregon.gov/jobs/Pages/Veterans.aspx
. For privacy reasons, please do not attach veterans’ preference documents when initially applying. You will be asked to submit those once you’ve submitted your application via a pop-up with a veterans’ preference questionnaire. Please check your workday account email regularly for notices to send documents.
Questions/Need Help?
If you have questions about the recruitment or need assistance, please contact OLCC HR Recruiter, Corie Shelley by email at [email protected].
THE OREGON LIQUOR & CANNABIS COMMISSION IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER COMMITTED TO WORK FORCE DIVERSITY

Apply for this job with Oregon Liquor & Cannabis Commission

Apply now →

By clicking the "Apply now" button, you'll be leaving Fazow and going to an external job application page for this company. Please research all companies before applying. When applying for jobs, you should NOT have to pay to apply. Fazow accepts no liability or responsibility as a consequence of any reliance upon information on external sites or in jobs listed on fazow.com.

Initial Posting Date:
06/06/2022
Application Deadline:
06/16/2022
Agency:
Oregon Liquor & Cannabis Commission
Salary Range:
$2,920 - $4,328
Position Type:
Employee
Position Title:
Administrative Hearings Specialist (Administrative Specialist 1)
Job Description:
The Oregon Liquor & Cannabis Commission (OLCC) is looking to fill one Hearings Specialist (Administrative Specialist 1) position in our Administrative Hearings Division located at 9079 SE McLoughlin Blvd in Portland, OR.
We are posting this as an internal and external recruitment opportunity. Individuals who currently work for the OLCC will be given preference during the application process.
Who are we?
The OLCC is the agency responsible for regulating the sale and service of alcoholic beverages, the production and sale of recreational marijuana, the tracking of Oregon Health Authority medical marijuana, and the tracking of industrial hemp products sold in OLCC retail stores. The agency is comprised of three major operational programs; the Distilled Spirits Program, the Marijuana Program, and the Public Safety Program. All three programs are supported by the Administration, Financial Services, and Support Services divisions. Revenue generated from these programs helps support state and local government programs. The OLCC’s Public Safety Program licenses and regulates businesses in the alcohol and marijuana industry such as manufacturers, bars, restaurants, retail outlets, grocery and convenience stores.
What will you do?
Provide administrative support for Administrative Hearings Division staff.
Here are some of the essential duties you will perform:
Receives hearing requests and verifies attorney ratification as needed, prepares new case files (including review for accuracy), sends acknowledgment letters, maintains internal case history databases, including separate databases for marijuana and liquor.
Primary point of contact with Office of Administrative Hearings (OAH).
Gathers and forwards hearing referral documents to OAH. Coordinates setting hearing date with the OAH. Maintain and updates case data in OAH online case management system.
Maintains hearings calendars and staff leave schedules. Coordinates with staff witnesses and DOJ to ensure availability for hearing. Provides administrative support and coordinates with counsel when agency is represented by DOJ at administrative hearing.
Obtains documents for case presenter, including court documents, driver license information, police reports, etc. At direction of case presenter, prepares and distributes contested case summaries. Files documents in case files throughout hearings process. Assists case presenter before and during hearing to ensure witnesses appear as required and to reschedule appearance dates and times for witnesses if the hearing is extended or postponed.
Prepares subpoenas and requests for witness fees. Sends subpoenas and checks to appropriate managers for delivery. Verifies that all subpoenas have been served, troubleshooting as necessary.
Receives proposed orders from OAH. Checks citations and reviews for accuracy. Makes certified copies, prepares certificates of service, and distributes. Notifies agency staff of due date for comments, publication of proposed orders, proposed settlements, withdrawals and other relevant case information. Arranges interpretation services as needed. Receives and distributes comments and exceptions to the proposed order. Prepares certificates of service and distributes as necessary.
Prepares the hearings agenda for Commission meetings including materials for commission binders, prepares and sends notice of Commission meeting to contested case participants whose cases require Commission review. Proofreads and formats Final Orders following adoption by the Commissioners. Determines when Final Orders and license suspension become effective. Coordinates transmittal of final order to OAH and e-mails notice to staff. Serves final orders on parties and determines distribution of certified copies.
Prepares appellate record and files same for all contested cases appealed to the Oregon Court of Appeals and Oregon Supreme Court, including arranging transcription services and indexing hearings documents. Tracks deadlines and timeframes for submission of documents.
Responds to telephone inquiries for hearings information and procedures from staff members and the public. After final disposition of case, closes case file according to document retention schedule and maintains final order library. Processes requests for relief from default, determines timeliness and process orders granting denying.
Assists with discovery requests for civil litigation. Orders office supplies to maintain an adequate inventory. Completes requisitions, purchase orders, and other forms as necessary. Receives and date stamps mail. Makes copies of mail as necessary and distributes, routes, and/or files as necessary.
Attends advisory committee meetings to operate audio recording equipment. Ensures agendas, name plates, and other documents are available. Assists Rules Coordinator and advisory committee members as necessary.
Attends rulemaking hearings to monitor witness sign-in sheets, accept and register exhibits, and operate audio recording equipment. Prepares summary of taped testimony and written comments received at the hearing and during the rulemaking process. Assists Rules Coordinator and hearing witnesses as necessary.
What do you need to qualify?
Three years of clerical/secretarial experience that include:
Two years at a full performance level performing typing, word processing, or other generation of documents AND
Lead work responsibility or coordination of office procedures.
Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.
No substitution will be made for the two years at the full performance level.
How to Apply:

• Internal Applicants (Current State of Oregon Employee) –Apply through your employee
  Workday
  account. In the Worklet, Click on the Career application link, View Internal-Find Jobs, Find the position and select Apply.
• External Applicants: Please visit the
  State of Oregon job opportunities web-page
  to submit your application for the position
• All Applicants: Attach a cover letter
• All Applicants: Attach a resume
• All Applicants: Attach college transcripts when needed to show qualifications
• Note: If you don’t attach the required documents or complete the work experience portion of in your Workday profile, your application will be automatically disqualified from further consideration.

How are candidates selected?
The selection process consists of a review of your application and an evaluation of your education, experience, training, and overall professionalism of your application materials. Candidates that follow the application directions, submit what is required and provide us with credentials that showcase their skills and how they meet the minimum qualifications will be invited to an interview. Resumes will not replace the completed job history experience in Workday. We will only review documents that are requested. Because details are really important to us, your application materials will be evaluated for grammar, spelling and punctuation.
Want to Know More? Here’s some additional information:

• The salary listed is the Public Employee Retirement Systems (PERS) qualifying base salary range of a Regulatory Specialist (AL-C0107-AA). If the successful candidate is PERS qualifying, the salary range will reflect the 6.95% increase.
• This position will be represented by the American Federation of State, County & Municipal Employees Union, Local 2505
• This position serves a six month trial service period
• Applicants must be authorized to work in the United States. Applicants who require VISA sponsorship will not be considered at this time.
• Driving: The person in this position may drive a State of Oregon vehicle. We require drivers to hold a current, valid driver’s license and maintain a good driving record in order to drive.
• Background: OLCC will conduct a personal background investigation prior to hiring. This includes a computerized criminal history check, fingerprinting and CJIS Clearance approval by the Oregon State Police. Adverse background and security check results may be grounds for disqualification.

What we offer:

• A competitive benefits package
• Paid sick and vacation leave, personal leave and eleven paid holidays per year.
• Part of a small-medium state agency where you can get to know your co-workers
• A workplace that fosters fairness, equity and inclusion to maintain a workplace environment where everyone is treated with respect and dignity.

Helpful Tips:

• Be sure to attach a cover letter & resume
• Allow yourself plenty of time to complete and submit the application & resume. Please be sure you complete your online Workday application
• Workday will timeout after 20 minutes of inactivity
• This posting closes at 11:59 PM on the close date listed
• Workday performs best in Google Chrome
• Log in to your Workday account before the job announcement closes to see if you have any pending tasks or actions, and make sure to complete these tasks or actions before the job announcement closes. These can be found under the “My Applications” section.
• Be sure to check both your email and Workday account for updates regarding this recruitment.
• You will only have one opportunity to upload the required resume and cover letter. Drag and drop both resume and cover letter into Workday when prompted to upload your resume. If you are concerned that one or both required documents didn't attach to your application, please email a copy to recruiter. Unfortunately we will not be able to upload resumes or cover letters after the recruitment period closes.

Veteran's Preference:
OLCC provides veterans preference points to all eligible veterans. For more information, please go here:
https://www.oregon.gov/jobs/Pages/Veterans.aspx
. For privacy reasons, please do not attach veterans’ preference documents when initially applying. You will be asked to submit those once you’ve submitted your application via a pop-up with a veterans’ preference questionnaire. Please check your workday account email regularly for notices to send documents.
Questions/Need Help?
If you have questions about the recruitment or need assistance, please contact OLCC HR Recruiter, Corie Shelley by email at [email protected].
THE OREGON LIQUOR & CANNABIS COMMISSION IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER COMMITTED TO WORK FORCE DIVERSITY

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